Announcements

2020 PEP Open Enrollment

FOR CSEA, PEF, and M/C (classified) EMPLOYEES: effective through November 15, 2019, eligible employees can enroll in the PEP program. This allows some vacation or personal leave to be forfeited in exchange for a credit towards the cost of health insurance. Enrollment forms are distributed to applicable employees and are available from Human Resources. Details about the program are available at:
https://www.cs.ny.gov/attendance_leave/PEP%202020%20Program%20Description.pdf.

FOR UUP and M/C (unclassified) EMPLOYEES: effective through November 15, 2019, eligible employees can enroll in the PEP program. This allows some vacation leave to be forfeited in exchange for a credit towards the cost of health insurance. Enrollment forms are distributed to applicable employees and are available from Human Resources. Details about the program are available at:
https://www.suny.edu/media/suny/content-assets/documents/benefits/pep/UUP-MC13-PEP-Summary-w-Enrollment-Form-2020.pdf

2020 Flex Spending Open Enrollment

Eligible employees can reduce the amount of taxes withheld from their paychecks by enrolling in the NYS Flex Spending Account (FSA). Do you have daycare expenses for a child or for an adult? Do you have costs related to contacts? prescriptions? orthodontia? other medical, dental or vision expenses? If so, consider enrolling in the FSA. Open enrollment for 2020 begins October 07, 2019 and ends at 10:00PM on November 08, 2019.

In addition, an employer contribution is available to eligible CSEA, GSEU, M/C, NYSCOPBA, PEF and UUP employees who enroll in the Dependent Care Advantage Account.

Review the flyer available at 2020 Flex Spend or go directly to the FSA website at www.flexspend.ny.gov.

Time off to vote:

Please read notice available at: time off to vote

Retirement Education and Strategies:

Annual Disclosure: Retirement Savings Contribution Limits - Learn how much you can contribute into a retirement savings account, available at Universal Availability Notice

To meet with a representative or attend a group presentation, open a link below:

FIDELITY

Schedule a personal meeting to obtain financial guidance at no cost. Our Fidelity representative will be on campus:

New schedule to be published soon!

Check availability and schedule a session

TIAA

Schedule a personal meeting to obtain financial guidance at no cost. Our TIAA representative will be on campus:

  • August 22, 2019 9AM - 3:30PM, 105 Morris
  • September 26, 2019 9AM - 3:30PM, 105 Morris
  • October 09, 2019 9AM - 3:30PM, 105 Morris
  • November 05, 2019 9AM - 3:30PM, 105 Morris

Check availability and schedule a session

VALIC/AIG

Schedule a personal meeting to obtain financial guidance at no cost. Our VALIC/AIG representative will be on campus:

  • August 29, 2019, 9AM - 5PM, 105 Morris
  • September 16, 2019, 9AM - 5PM, 105 Morris
  • October 10, 2019, 9AM - 5PM, 105 Morris
  • November 20, 2019, 9AM - 5PM, 105 Morris
  • December 17, 2019, 9AM - 5PM, 105 Morris

Check availability and schedule a session Enter registration code 6009ONE11AA

New schedule will be published soon!

VOYA

Schedule a personal meeting to obtain financial guidance at no cost. Our Voya representative will be on campus:

  • September 25, 2019, 9AM - 3PM, 105 Morris
  • October 22, 2019, 9AM - 3PM, 105 Morris

To schedule an appointment, contact Courtenay Tresco at 1-315-380-3629 or at courtenay.tresco@voyafa.com

New schedule will be published soon!

DEFERRED COMPENSATION PLAN (DCP)

New schedule will be published soon!


Prepare for retirement at your convenience!

Visit tiaa.org and register to attend a live webinar, watch a previously aired webinar, access other resources to improve your financial fitness and prepare for retirement!


Parking for people with disabilities

Parking spaces designated for people with disabilities ensures safe and equal access to goods and services, similar to access people without disabilities enjoy. Parking spaces designated for people with disabilities is a legal requirement, not just a courtesy. The NYS DMV issues plates and local municipalities issue parking permits to people with disabilities after reviewing and approving the appropriate application completed by a physician. Forms and information

Please note the following:

  • DO obey state and local parking regulations.
  • DO park in designated accessible spaces* only if you have an appropriate permit or license plate and only when the person who received the permit or plate is actually in the vehicle. *If access to a designated accessible space is blocked by snow, debris, another vehicle, etc., park in the closest available legal space and notify UPD immediately by contacting them at 607-436-3550.
  • DO hang the parking permit from the inside rearview mirror of the vehicle. Remove the permit from the mirror before driving.
  • Do NOT park in the access aisle or striped area next to a designated accessible parking space. This area is needed by people who use wheelchairs and specially-equipped vehicles.
  • Do NOT allow others to misuse your plates or permit. Thank you for your kind consideration of others!

Holiday Calendar 2019 - 2020

MONDAY, SEPTEMBER 2, 2019 - LABOR DAY
This is an official state holiday. Classes will not be in session. The College will be closed with the exception of those employees required to maintain essential services.

MONDAY, OCTOBER 14, 2019 - COLUMBUS DAY
This is an official state holiday. Classes will not be in session. The College will be closed with the exception of those employees required to maintain essential services.

TUESDAY, NOVEMBER 5, 2019 - ELECTION DAY
For CSEA, PEF, and M/C employees this has been designated as a floating holiday. It will automatically be added to electronic timesheets. Employees using paper timesheets must add this floating holiday, if applicable. This holiday should be used no later than November 2, 2020 or it will be lost. For UUP Professional employees, PBANYS and NYSCOPBA employees, this is a regular state holiday and since classes are in session, offices will be open and supervisory discretion should be used to determine which employees are required to work to conduct business.

MONDAY, NOVEMBER 11, 2019 - VETERAN'S DAY
This is an official state holiday. Since classes will be in session, offices will be open and supervisory discretion should be used to determine which employees may be required to work to conduct necessary business.

THURSDAY, NOVEMBER 28, 2019 - THANKSGIVING DAY
This is an official state holiday. The College will be closed with the exception of those employees required to maintain essential services.

FRIDAY, NOVEMBER 29, 2019 - DAY AFTER THANKSGIVING
The College has adopted a policy encouraging liberal leave on this day. For UUP Professional employees, the President has designated a floating holiday (Lincoln’s Birthday – February 12, 2019) to be used in exchange for this day off. All other employees are encouraged to take the day off and charge appropriate accruals (vacation, personal, holiday, or compensatory). If an employee wishes to work, they should speak with their supervisor, who will in turn contact Human Resources to determine a work location.

WEDNESDAY, DECEMBER 25, 2019 - CHRISTMAS DAY
This is an official state holiday. The College will be closed with the exception of those employees required to maintain essential services.

WEDNESDAY, JANUARY 1, 2020 - NEW YEAR’S DAY
This is an official state holiday. The College will be closed with the exception of those employees required to maintain essential services.

MONDAY, JANUARY 20, 2020 - MARTIN LUTHER KING, JR. DAY
This is an official state holiday. Classes are in session; therefore, offices will be open and supervisory discretion should be used to determine which employees are required to work to conduct necessary business.

WEDNESDAY, FEBRUARY 12, 2020 - LINCOLN'S BIRTHDAY
For CSEA, PEF, and M/C employees this is a floating holiday. It will automatically be added to electronic timesheets. Employees using paper timesheets must add this floating holiday, if applicable. This holiday should be used no later than February 11, 2021 or it will be lost. For PBANYS and NYSCOPBA employees, this is a regular state holiday. For UUP Professional employees, this floating holiday has been designated by the President to be used as the day after Thanksgiving, 2020. As classes are in session, offices will be open and supervisory discretion should be used to determine which employees are required to work to conduct business.

MONDAY, FEBRUARY 17, 2020 - WASHINGTON'S BIRTHDAY (OBSERVED)
This is an official state holiday. Classes will be in session; therefore, offices will be open and supervisory discretion should be used to determine which employees may be required to work to conduct necessary business.

MONDAY, MAY 25, 2020 - MEMORIAL DAY
This is an official state holiday. The College will be closed with the exception of those employees required to maintain essential services.

Voluntarily update your disability status:

SUNY Oneonta is committed to providing equal opportunity in hiring and in employment to all individuals including qualified individuals with disabilities. In compliance with applicable federal regulations, this is to remind all employees that they may voluntarily update their disability status with the college at any time.

If you wish to do so, contact Gail Feuer in Human Resources at 607-436-2509 or at gail.feuer@oneonta.edu.

Voluntary Reduction in Work Schedule

What this is:

  • Full time employees may be allowed to voluntarily trade income for time off.
  • Employee can reduce their work schedules to reflect personal needs and interests.
  • The employee is the one who develops the plan for a reduced schedule for supervisor approval.
  • Work schedule and salary can be reduced in equal amounts between 5% and 30% in 5% increments.
  • Individual VRWS agreements can run from one to 26 payroll periods but the credits expire as shown below.
  • Employee receives partial pay for the duration of the agreement period while receiving paychecks each pay period at the agreed upon temporarily reduced level.
  • The employee remains on the payroll while using VR credits

What this is not:

  • It is not automatically granted. It must meet operational needs and it must be approved by supervisor and management before the employee accrues or uses VR credits.
  • It is not automatically renewed. The employee must apply every fiscal year that he or she wishes to be considered for VRWS. A fiscal year starts July 1st and ends June 30th.
  • The VRWS agreement is not transferable between campuses.
  • The VRWS credits may or may not be transferable if moving into another position or to another department on campus or if the employee is transferred to another campus.
  • Credits can not to be rolled into the following calendar year.

Eligibility:

  • The employee must be employed to work on a full‐time annual salary basis for a minimum of one bi‐weekly payroll period immediately prior to the time of entry into the VRWS Program. Time on paid or unpaid leave from a full‐time annual salaried position satisfies this requirement.
  • Employee must remain in a full time continuing, permanent, or term appointment during the duration of the VRWS agreement.
  • Employee must have one continuous year of SUNY service year at the campus at which they are employed on a qualifying schedule (any schedule which entitled the employee to earn leave credits.)

Duration:

  • Agreement can between one pay period to 26 pay periods and may be cancelled upon mutual agreement with employee and supervisor. Human Resources and Payroll must be notified prior to cancellation.

Time Frame:

  • VR credits are not to be earned or used until application form is approved.
  • The timeframe starts on the first day of a pay period and expires the last day of the pay period .
  • Agreements must end on or before the last payroll period in the fiscal year.

Life of VRWS credits:

  • VR credits expire on December 30th following the end of the fiscal year in which the individual VRWS agreement expires. A new agreement may be started before expiration of VR credits from prior agreement.

Definition of a day:

  • For purposes of creating a schedule for accruing and using leave credits, a day is defined as eight hours.

Overtime:

  • VR time used shall not be counted as time worked in determining eligibility for overtime payments within a work week. For non‐exempt employees, VR credit shall not be counted as time worked for determining eligibility for comp time.

Annual Leave:

  • Prorated for calendar year and college year employees based on the employee's VRWS percentage

Sick Leave:

  • Prorated accruals based on VRWS percentage.

Holidays:

  • No change in holiday benefits. Observe all holidays as a full time employee.

Retirement Benefits Earnings:

  • Participation will reduce the final average salary if the VRWS period is included in the three years of earnings used to calculate final average salary. Retirement Service Credit:
  • Prorate based on the VRWS percentage for TRS and ERS only.

Health Insurance:

  • No effect

Employee Benefit Fund:

  • No effect

Cancellation of Agreement:

  • Agreements can be discontinued by mutual agreement at the end of any payroll period.

Worker's compensation absences or any extended sick leave:

  • Employees should meet with Human Resources if absences due to illness or injury (work related or not work related) are anticipated to be 28 or more consecutive calendar days while on VRWS.

Tracking used VR Credits on absence reports:

  • As employees use their VR credits they need place the letters “VR” under Vacation on the appropriate days. VR credits are to be earned before they are to be used.

What this is:

  • Full time employees may be allowed to voluntarily trade income for time off.
  • Employee can reduce their work schedules to reflect personal needs and interests.
  • The employee is the one who develops the plan for a reduced schedule for supervisor approval.
  • Work schedule and salary can be reduced in equal amounts between 5% and 30% in 5% increments.
  • Individual VRWS agreements can run from one to 26 payroll periods but the credits expire as shown below.
  • Employee receives partial pay for the duration of the agreement period and receives paychecks each pay period at the agreed upon temporarily reduced level.
  • The employee remains on the payroll while using VR credits.

What this is not:

  • It is not automatically granted. It must meet operational needs and it must be approved by management before the employee accrues or uses VR credits.
  • It is not automatically renewed. The employee must apply every fiscal year that he or she wishes to be considered for VRWS. A fiscal year starts July 1st and ends June 30th.
  • The VRWS agreement is not transferable between campuses.
  • The VRWS credits may or may not be transferable if moving into another position or to another department on campus or if the employee is transferred to another campus.
  • Credits can not to be rolled into the following calendar year. They will expire as shown below.

Eligibility:

  • The employee must be employed to work on a full‐time annual salary basis for a minimum of one bi‐weekly payroll period immediately prior to the time of entry into the VRWS Program. Time on paid or unpaid leave from a full‐time annual salaried position satisfies this requirement.
  • Employee must remain in a full time annual salaried during the duration of the VRWS agreement.
  • Employee must have one continuous year of state service on a qualifying schedule (any schedule which entitled the employee to earn leave credits.)

Duration:

  • Agreement can for any number of pay periods up to 26 pay periods and may be cancelled upon mutual agreement with employee and supervisor. Human Resources and Payroll must be notified prior to cancellation.

Time Frame:

  • VR credits are not to be earned or used until application form is approved.
  • The time frame starts on the first day of a pay period and expires the last day of the pay period.
  • Agreements must end on or before the last payroll period in the fiscal year.

Life of VRWS credits:

  • VR credits expire on September 30th following the end of the fiscal year in which the individual VRWS agreement expires.
  • A new agreement may be started before expiration of VR credits from prior agreement.

Overtime:

  • VR time used shall not be counted as time worked in determining eligibility for overtime payments within a work week. For non‐exempt employees, VR credit shall not be counted as time worked for determining eligibility for comp time.

Annual Leave:

  • Prorated for the calendar year and college year employees based on the employee's VRWS percentage.
  • No adjustment upon return to full time.

Sick Leave

  • Prorated accruals based on VRWS percentage.

Personal Leave:

  • Newly granted Personal Leave is prorated based on VRWS percentage. Unused balance will be converted to full time days upon return to full time.

Holidays:

  • No change in holiday benefits. Observe all holidays as a full time employee.

Retirement Benefit Earnings:

  • Participation will reduce the final average salary if the VRWS period is included in the years of earnings used to calculate final average salary.

Retirement Service Credit:

  • Prorated

Health Insurance:

  • No effect

Employee Benefit Fund:

  • No effect

Benefit Fund

  • No effect

Survivor’s Benefit:

  • No effect

Changes:

  • An employee’s fixed schedule of VR time off cannot be changed without the consent of the employee except in an emergency.

Cancellation of Agreement:

  • Agreements can be discontinued by mutual agreement at the end of any payroll period. Human Resources and Payroll must be notified prior to cancellation.

Seniority:

  • No impact

Longevity Increase:

  • No impact

Eligibility for Promotion Exams:

  • No impact

Eligibility for Open Competitive Exams:

  • Prorate. VR time used shall not be considered time worked for determining length of service for open competitive examinations.

Worker's compensation absences or extended sick leave:

  • Employees should meet with Human Resources if absences due to illness or injury are anticipated to be 28 or more consecutive calendar days while on VRWS.
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