Pre-Departure & Travel Documents

Pre-Departure

AFTER you have been accepted to a study abroad or exchange program, there are several important steps that you must complete before you depart for your program.

1. First, make sure your home-campus Study Abroad Office knows that you are studying abroad.

2. For students studying abroad through other SUNY Programs - create a student account on the:

OIE Global Portal

3. If on other SUNY Program (non-Oneonta): select the "Other SUNY Programs" option in the OIE Global Portal. Click "Apply" and complete the "OTHER SUNY Programs" application to complete the required Oneonta forms.

The required SUNY Oneonta forms after acceptance to any study abroad program are found on the OIE Global Portal (link above):
Forms for Programs Administered by 4-Year SUNY Schools:

  • Preliminary Course Approval Form (download this from OIE Global Portal "Other SUNY Programs" application)
  • Financial Arrangement Form - if using Financial Aid to pay for some/all of the study abroad program

If on NON-SUNY Program: select the "NON-SUNY Programs" option in the OIE Global Portal to complete forms for NON-SUNY Programs (Programs Administered by 2-Year SUNY Schools/community colleges, CUNY schools, OR for other non-SUNY U.S. institutions)*:

The deadlines for submission of the above forms are:

  • December 1 for Winter Intersession and Spring programs, and
  • May 1 for Summer, Fall and Academic Year programs

*Students who will be participating in NON-SUNY programs must meet with an advisor in the Office of International Education the semester BEFORE they go abroad.

In addition to the steps explained above, you will also need to complete these other important steps:

  • Apply for a passport, if you don’t already have one. If you have a passport, check its expiration date to make sure that it will be valid for six months after your return date. If not, renew your passport right away. View information about how to renew your passport.
  • Find out if you will need any travel documents (e.g. visas or residence permits) in addition to a passport before you depart. Travel document requirements vary depending on the study abroad program length and citizenship of students. To review travel information specific to your study abroad destination, including visa requirements, check the U.S. Department of State website, as well as the website of the host country’s embassy or consulate nearest you (many consulates are in New York City). The study abroad office of the campus that administers your program should be consulted about the required travel documents for your program.
  • Participate in the mandatory pre-departure orientation required by the administering campus. You may review the information covered during the pre-departure orientation for SUNY Oneonta programs.

Have a great experience studying abroad! We hope that you will share your experience with us when you return!

One of the first steps in starting your journey toward studying abroad is acquiring a U.S. Passport. The Office of International Education encourages students to get a passport in their freshman year to prevent processing delays when eligible for going abroad.

Travel Document Information

Obtaining a U.S. Passport - How To | Cost currently $110.00, subject to change. Passport Fees Link

WHY SHOULD YOU GET A PASSPORT?

Early preparation for traveling and studying abroad. Passports are also another form of ID.

WHAT WILL YOU NEED TO APPLY FOR A PASSPORT?
Passport Application Form DS-11
Available online, at International Education Office, or U.S. Post Office
Evidence of U.S. Citizenship – Provide one of the following & copy:

  • Previous valid U.S. Passport
  • Certified U.S. Birth Certificate
  • Consular Report of Birth Abroad or Certification of Birth
  • Certificate of Naturalization or Citizenship

Proof of Identity – Provide one of the following & copy:
Recently issued Certificate of Naturalization or Citizenship with easily recognizable photo, Current, valid driver’s license, Government employee ID, Military ID
Two Identical Passport Photos:
2x2 inches in size , Clear likeness, taken within the past 6 months, Color required, full-face, front view on a white or off-white background, Normal street attire; no hats or headgear.

Oneonta Post Office has photo services for an additional $15

Rite Aid
94 Chestnut St.
Tel: (607) 432-7640

Walgreens
99 Chestnut St.
Tel: (607) 433-5101

U.S. Post Office (also apply for passport here)
352 Main St.
Tel: (607) 432-6100

Wal-Mart
Southside
Tel: (607) 433-1957

Passport Fees: The Postal Service (a "Passport Acceptance Facility") collects an additional fee of $35, payable by cash, check, money order, credit or debit card. See www.usps.com/passport for updates

Check or money order is accepted: Passport Locations.
OIE suggests that you call ahead of time to make an appointment at the Oneonta Post Office at (607)-432-6100

Will You Need Additional Travel Documents?

Once you have been accepted to a study abroad program, obtain any travel documents that are required in addition to a passport (e.g. visas or residence permits) before you depart. Travel document requirements vary depending on the study abroad program length and citizenship of students. To review travel information specific to your study abroad destination, including visa requirements, check the U.S. Department of State website, as well as the website of the country’s embassy or consulate nearest you (many consulates are in New York City). The study abroad office of the campus that administers your program should be consulted about the required travel documents for your program

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