Please keep in mind some quick tips from the Faculty Center as you move to interacting with students digitally.
- Remind students to use best practices and ethical behavior when interacting online. They need to be good digital citizens. They should not be recording and posting video from online sessions publicly. This is to protect themselves and their classmates (and you!).
- Digitize anything you may have handed out as paper in face to face class. Avoid snail mail to students as there will be delays and we have no guarantee they will be at the address on file. Also, keep in mind copyright on anything you digitize. See more information on this. If you need assistance, our fabulous librarians, TLTC staff, and The Faculty Center can help. It doesn’t have to be perfect. If you want to scan from home but don’t own a scanner, you can also use your cell phone. Again, not perfect but it works.
- If you are recording lectures embrace small errors. Think of it like speaking in class and don't worry about every little "um" or gap where you collect your next thought. Now, if your kid runs through the background yelling that the dog just puked on the floor (happened to me!) you might want to edit that bit out...or not, you could insert a laugh track over it and go with it.
- If you are currently spending funding from Applied Learning grant money, please know that we have extended the deadlines to spend by one semester. I can also still process Purchase Requisitions digitally. If you need to purchase materials now to finish awarded spending, but know you won’t utilize them till fall that is ok as well. While we can modify some applied learning for online environments, we know not every project will translate well. Reach out if you have any questions.
- Additionally, you may have seen the call for the newest wave of funding. This call is still open and moving forward. The workshops that are required for funding will be digital however. If you have any questions please feel free to contact me.
- Be sure to try and find some work-life balance. Sometimes it is hard to separate from the laptop when we are working from home and we feel a responsibility to our students. As a mom that often teaches online, I have had to set some guidelines for myself otherwise someone always ends up short changed. Don't always put yourself last. To be at your best to help others you have to help yourself as well. I know you know this, but sometimes it needs to be heard again. You are doing your best.
- As always, I’m here to help in any way I can. I’m happy to chat through any challenges you may have and can set up a Zoom meeting with you or chat via email. Reach out via email at email@example.com, consider joining the SUNY Oneonta Faculty Center Facebook page and know that I’ll save a seat for you whenever we get back to our Fourth Fridays.
I know you are all working diligently to adjust to our new normal at SUNY Oneonta. I wanted to let you know that our office continues to be available to you and students as we move forward. Our services have moved remote, but our commitment has not changed.
Below are a few highlights to how we continue to conduct business with both students and faculty. We continue to send emails to our students updating them about changes and answering questions they may have. Please feel free to reach out if there is anything we can assist with.
- Spring 2020 Final Exam Schedule. We have posted the Detailed Spring 2020 Schedule for finals on our website. This is a course by course listing of final exam times for those offering the final exam period in a synchronous delivery method. While we did not include buildings and rooms, we have reserved your regular teaching spaces in EMS should you want to utilize that space for your modality of instruction/examination. If you have a question or concern regarding your date and/or time, please email firstname.lastname@example.org.
- Student Course Withdrawals. We will also be assisting students via their Oneonta.edu email to withdraw from individual courses. As you may know from our previous email, the deadline has been extended to March 27.
- Diploma Applications. We will be assisting students via their Oneonta.edu email to process diploma applications. The associated $5.00 fee can be applied to their semester bill, so no payment is necessary at this time.
- Special Registrations. We will be assisting students remotely with all special registrations that need to be processed for this semester, Summer 2020, and Fall 2020. We will be asking that forms be sent via Oneonta.edu email addresses. These forms should be routed electronically to the appropriate offices and then finally to email@example.com.
- Online Overrides for Student Registration. As we prepare to start pre-enrollment for Fall 2020 (April 6), I wanted to remind you of how permission can be granted for a student to enroll in your course who does not meet one or more requirements. Directions for entering online overrides can be found here.
Please visit our website for more information from our office. We will be monitoring all our email accounts and voicemails. Thank you for your patience as we all get through this together.
Thank you for stepping up in the move to support our students in the transition to alternative delivery modes. The work in transitioning face-to-face to alternative modes is significant and appreciated.
To keep our students informed of the continuity of academic coursework and at the same time meet our compliance obligations, please update your syllabi using the following parameters:
- Retain and do not remove the original syllabus from blackboard.
- Add the updated syllabi to blackboard, using the following file-naming convention: “document original name” UPDATED 3-2020
- Please upload updated syllabi to the course within BlackBoard and follow your department process for archiving (e.g. submit updated syllabus to admin asst for upload to Department’s BB archive)
Note: this naming convention, with UPDATED 3-2020 appended to the original name, will keep the files adjacent in the department inventory and help us show alignment with State and accreditation requirements
The resilience and adaptability of our faculty is impressive.
Please find a list of SUNY faculty training resources and information below intended to augment our Oneonta campus TLTC support and instruction.
- New FAQ and Communication from Chancellor Johnson Posted 13 March 2020
A new letter from Chancellor Johnson to the broader SUNY community and a broad FAQ has been posted to SUNY's Health Alert page. The FAQ is broken down into four categories: operations; general; study abroad; and resources.
- Drop-in Instructional Design Support Sessions Beginning Today
As described in our academic continuity webinar, we have organized live, drop-in, sessions via Zoom video conference to assist faculty with remote course preparation which began today. Staff are available, live, now to assist! Sessions will be staffed with instructional designers and online learning professionals to assist with faculty questions. We anticipate questions about how to move face-to-face activities, assignments, assessments, etc., into a manageable, online learning experience for your students. Staff are available at the days and times listed below:
- Monday - Friday 7:00AM - 12:00AM Midnight EST
- Saturday 10:00AM - 5:00PM EST
- Sunday 1:00PM - 9:00PM EST
To join a live, drop-in web meeting visit this Zoom.
- Register Today for Sessions in the SUNY Remote Teaching Clinic
Upcoming webinars, which begin 3/17, are organized into two categories: Technical Training and Remote Instruction Skills. The Clinic webpage has a third tab that will house recordings of each webinar if you can’t attend or miss a session.
Current offerings in Technical Training focus on utilization of Blackboard. Offerings in Remote Instruction are more content and process based:
- Effective Online & Distance Teaching in the Visual and Performing Arts: Dr. Nicola Marae Allain
- Natural Sciences at a Distance: Making the Move and Meeting the Learning Outcomes: Audeliz Matias, Catherine Gleason, Sujatha Kadaba, & Mary Mawn
- Advising Remotely: Tips and Tricks for Advising Students from a Distance: Dr. Michele Forte and Dr. Larry Dugan
- Coping Strategies for Remote Instructors: Dr. Michele Forte
- Best Practices for Online Paper Submissions and Grading: Mary Seel
As a reminder, these faculty training resources and more are posted on: innovate.suny.edu.
First, I want to state that I am greatly appreciative of the heavy lift and understand the uncertainty surrounding converting classes to an alternative mode of delivery. My gratitude for your patience and the resilience I have seen to date. While Academic Affairs may not have all the answers as to how each of you individually should transition courses, I want to respond to many of the questions posed to me prior to our Monday all faculty meeting.
This is not a complete list of questions or answers but may address some of the concerns I have heard regarding transitioning classes. Please note we are in a dynamic situation and changes may occur to the below information. My hope is that the information below will assist you prior to our Monday meetings.
- The college is currently open for business and only students are on an additional week of spring break so that faculty have the time to convert courses to an alternative mode and have time for departments and school meetings.
- Faculty are individually responsible for modifying their courses to an alternative modality
- Possible Faculty Collaboration. Departments should have discussions next week on collaborative ideas or peer mentoring. One example might be one video of a lecture for multiple sections taught by different instructors to decrease the work required. My example is not exhaustive; I’m sure there are many more creative solutions among faculty.
- Details and documenting of contact hours/student engagement vis-à-vis alternative delivery methods to be worked out with chairs and deans
- Faculty Course Responsibilities
- Contact students in each course regarding the alternative delivery to be used. Only the preferred/official email addresses can be used for communicating with students, and Blackboard has the email addresses students registered with the College.
- Maintain Current Learning Outcomes
- Maintain Course Grading Structure
- Maintain Contact Hours for Credits (The goal is equivalence in contact hours and student engagement as was originally scheduled)
- All Courses Need to Have Alternative Modes of Delivery
- We also need to offer each course with alternative modes of delivery for students who are not on campus. Please keep in mind that maintaining equivalent experiences is important, and maintaining social distancing is imperative from a public health perspective. Any changes to the currently approved schedule of classes must be approved by the Department Chair and Dean. For example, if you want to hold a lab and/or performance courses of 10-12 students by splitting sections, work with your chair/dean.
- Because the situation may change so rapidly, you should prepare for fully alternative course delivery should that be necessary.
- Courses may be taught at the same scheduled times synchronously if desired. You may also choose asynchronous formats.
- Courses do not have to be online if that is the best mode of delivery for you and your students, consider conference calling, emailing assignments, etc. Accommodations as necessary to support student learning should be considered and shared with Department Chairs or Program Coordinators.
- All courses have a Blackboard shell already created: Consider using Blackboard to the greatest extent you can for your alternative course delivery.
- Online conferencing tools currently available to faculty are Blackboard Collaborate and TEAMs, available in Microsoft Office 365. We do not have class access for ZOOM at this time so please use the two for which we have licensing.
- May be continued virtually in some instances (student teaching, social media internships, communications).
- Alternative experiences should be considered for some internships on a one-on-one basis. Please work with chairs/deans if you have questions regarding creative solutions.
- Continuity of Academic Work
- Office hours
- Department/School Responsibilities
- Shared Governance
- Administrative Committees
- Academic Priorities (Renumbering, Benchmarking, T&P Department Criteria)
I understand that the dynamic nature of COVID-19 and the need to transition is stressful on all of us. I can’t state enough how appreciative I am of the professionalism faculty are displaying in this difficult and unexpected situation. Thank you for modeling resilience for our students.
Dr. Leamor Kahanov
Provost & Vice President for Academic Affairs
Academic Continuity Credit Contact Hour Table - Updated Mar. 20