Renewal, Tenure and Promotion

This site represents a compilation of the information needed by faculty at SUNY Oneonta who are anticipating applying for renewal, tenure or promotion.  The site includes a calendar of relevant deadlines; the SUNY Board of Trustees and SUNY Oneonta renewal, tenure and promotion policies; a glossary of relevant terms and a description of the renewal, promotion and tenure processes at SUNY Oneonta.

Important Dates

Employee Renewal Notification due date: December 15, 2018
Faculty Candidate Files due to Department* September 4, 2018
Department & Chair recommendations & files to Dean September 24, 2018
Dean's Advisory Council Promotion & Tenure Committee recommendations to Dean October 12, 2018
Dean recommendations to Provost October 22, 2018
Provost recommendations to President October 29, 2018
President's Decision November 20, 2018
Decisions to HR, notification to the employee by: December 15, 2018
Employee Renewal/Tenure/Promotion Notification due date: August 31, 2019
Faculty Candidate Files due to Department* December 18, 2018
Department & Chair recommendations & files to Dean January 28, 2019
Dean's Advisory Council Promotion & Tenure Committee recommendations to Dean April 22, 2019
Dean recommendations to Provost May 20, 2019
Provost recommendations to President June 3, 2019
President's Decision July 1, 2019
Decisions to HR, notification to the employee by: August 31, 2019

*Individual departments may have earlier deadlines for faculty candidate file submissions.

Previous chart 2017-2018

Employee Renewal Notification due date: December 15, 2017
Faculty Candidate Files due to Department* September 5, 2017
Department & Chair recommendations & files to Dean September 25, 2017
Dean's Advisory Council Promotion & Tenure Committee recommendations to Dean October 13, 2017
Dean recommendations to Provost October 20, 2017
Provost recommendations to President October 27, 2017
President's Decision November 21, 2017
Decisions to HR, notification to the employee by: December 15, 2017
Employee Renewal/Tenure/Promotion Notification due date: August 31, 2018
Faculty Candidate Files due to Department* December 19, 2017
Department & Chair recommendations & files to Dean January 29, 2018
Dean's Advisory Council Promotion & Tenure Committee recommendations to Dean April 20, 2018
Dean recommendations to Provost May 18, 2018
Provost recommendations to President June 1, 2018
President's Decision July 2, 2018
Decisions to HR, notification to the employee by: August 31, 2018

Requirements

I. Overview 

The files provided by faculty members in support of their requests for contract renewal, tenure appointment and/or promotion are to be submitted as a portable document format (PDF) file. Instructions for creating and uploading the file are found below in section III. The faculty member is responsible for uploading the PDF file by the date specified in the Administrative Calendar. 

II. Paper Recommendations 

A binder containing all original (paper) copies of the recommendations must be maintained and transferred to each subsequent level of evaluation. For requests for continuing appointment and/or promotion, the binder will also contain original signed copies of internal and external letters of support. The binder can also contain other supporting material that cannot easily be included in the PDF file such as books, music CDs and images of works of art. If this type of material is included in the binder, the faculty member should insert a bookmark at the end of the PDF file and provide a list of the supporting material included in the binder.

At each stage of the review process, original copies of the recommendations of the Dean’s Advisory Committee or the Promotion and Tenure Committee, the dean, the provost, and the president will be added to the binder. Prior to the president’s review, the faculty member will have five days in which to review the contents of the binder and the PDF file.

At the end of the review process, original copies of all letters of recommendation including the letters from the department personnel committee, the department chair, recommendations of the Dean’s Advisory Committee or the Promotion and Tenure Committee, the dean, the provost and the president will be retained by Human Resources for the permanent record. The binder will be returned to the employee.

III. See the Instructions to Submit your Dossier for Review below:

The following are links to instructions describing how to do the four steps in submitting electronic material for Tenure and Promotion. You may download the instructions by clicking on the linked text.

         Download the Term Contract Renewal Template
         Download the Promotion and Tenure Template
         How to convert Office documents to PDF files - Windows
         How to convert Office documents to PDF files - Macintosh
         How to add and configure bookmarks in your PDF dossier
         

 

Proposed Definitions 
(Only for the Purposes of Promotion, Renewal and Tenure)

This glossary is meant to aid SUNY Oneonta faculty in their applications for contract renewal, tenure, and promotion. The terms defined here represent their most current usage; however, it should be noted that definitions are subject to change as aspects of the process are clarified. The official definitions are generated by the three primary sources explained below (other sources are listed at the end).

Primary Sources
College HandbookAn informational compilation of policies, procedures, and current practices in use by SUNY Oneonta. The College Handbook is a publication of the Provost’s Office and may be accessed at http://www.oneonta.edu/collegehandbook/ .

SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty MembersThis document describes the criteria that the library faculty use to evaluate candidates for contract renewal, continuing appointment and promotion.  The criteria listed in this document are adapted “to reflect the specific contributions of librarians to the academic mission of the college” and are an elaboration of the criteria stated in the Policies of the Board of Trustees, Article XII, Title A, Evaluation of Academic Employees and Title B, Promotion of Academic Employees.

SUNY Policies of the Board of Trustees: Created by the Board of Trustee of the State University of New York, this book contains the official guidelines for contract renewal, tenure and promotion. The policies may be accessed at https://www.suny.edu/media/suny/content-assets/documents/boardoftrustees/SUNY-BOT-Policies-June2014.pdf

Agreement between United University Professionals (UUP) and the State of New York: The bargaining unit Agreement that represents the terms and conditions of employment for faculty and professional employees.

Glossary


Academic Employee: According to the SUNY Policies of the Board of Trustees, an “Academic employee shall mean an employee in the Professional Services Negotiating Unit with academic or qualified academic rank.”

Academic Rank According to the SUNY Policies of the Board of Trustees, academic rank is “Rank held by those members of the professional staff having the titles of professor, associate professor, assistant professor, instructor, and assistant instructor . . . and rank held by members of the professional staff having the titles of librarian, associate librarian, senior assistant librarian, and assistant librarian.” 

Academic StaffAccording to the SUNY Policies of the Board of Trustees, academic staff is “The staff comprised of those persons having academic or qualified academic rank.”

Adjunct Lecturer: Title given to part-time teaching faculty whose employment contract is either semester-by-semester or yearly and compensation is on a per course basis. 

Assistant Librarian: The first stage in the tenure-track process for librarians at other SUNY institutions.

Assistant ProfessorThe initial academic rank of the tenure-track teaching faculty. Faculty appointed at this level are required to have the terminal degree appropriate to their field, or its equivalent, or to be working toward the appropriate degree, depending on what was required in the advertisement. 

Associate LibrarianA rank equivalent to associate professor. To achieve the rank of associate librarian, the faculty member must meet the criteria set out in the document, “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.” This document states that these criteria are “an elaboration of those listed in Policies of the Board of Trustees, Article XII.” Furthermore, this document states that “A person appointed or promoted to this rank must have demonstrated the ability to work effectively without supervision, to suggest new methods or procedures, and to foresee problems and suggest means to overcome them. In addition, the librarian must offer substantial evidence of a high degree of professionalism and self-motivation, as evidenced by professional contributions to the library, the College, and the profession. Contributions to the library must include mastery in a particular area of librarianship and/or increased responsibilities.”

Associate ProfessorThe second academic rank of the tenure-track teaching faculty. According to the College Handbook, to achieve the rank of associate professor, the faculty member must be proficient in four of the five criteria as set out in Article XII of the Policies of the Board of Trustees. Faculty promoted to this rank are expected to teach classes, conduct scholarly work and make service contributions to their department and the College. 

Boyer Model (of Scholarship)An approach to scholarship for faculty articulated by Ernest L. Boyer in Scholarship Reconsidered: Priorities of the Professoriate. The approach broadens the traditional approach from individual research to scholarship of discovery (research), integration, application and teaching.

College ServiceActivity designed to aid the college community achieve its goals of teaching, learning, and scholarship, but this activity is distinct from individual teaching and scholarship. College service may include but is not limited to committee work, student advisement, club advisement, college-wide committees, working on departmental business other than teaching, and working at Open House. 

Community Service: Voluntary work intended to contribute to the public good in a particular area, town, or city. Community service is often, but not always, performed in Oneonta or the surrounding region. Community service is meant to be independent of service to the University, College or department.

Continuing AppointmentThe term used in the SUNY system for tenure. 

Criteria for Continuing AppointmentThe five criteria defined below are the areas that the SUNY Policies of the Board of Trustees lists as the areas on which faculty will be evaluated in their applications for contract renewal, tenure, and promotion. While they are presented as discreet elements here, it should be noted that some aspects of a faculty member’s work may overlap the areas. 

Mastery of Subject MatterOne of the five areas examined for contract renewal, continuing appointment, and promotion. The College Handbook says that this mastery may be “demonstrated by such things as advanced degrees, licenses, honors, awards and reputation in the subject matter field.” Departments may set departmental standards for achieving mastery of subject matter based on the nature of their disciplines.

Effectiveness in TeachingOne of the five areas examined for contract renewal, continuing appointment, and promotion. The College Handbook says that this effectiveness may be “demonstrated by such things as judgment of colleagues, development of teaching materials or new courses and student reaction, as determined from surveys, interviews and classroom observation. According to the College Handbook, “In the case of continuing appointment or promotion to Associate Professor, one of the areas of proficiency must be effectiveness in teaching.” Librarians are evaluated based on effectiveness in teaching and librarianship. According to the document “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty,” this effectiveness may be “demonstrated by such things as judgment of colleagues, development of teaching or library materials or practices, or new courses, new library programs or services, and student or library user reaction. Additionally, competence in assigned functions within the library which might include supervision, administration of programs or functions, collection development, instruction, reference services or technical services.” Departments may set departmental standards for achieving proficiency of effectiveness in teaching based on the nature of their disciplines. 

Scholarly AbilityOne of the five areas examined for contract renewal, continuing appointment, and promotion. The College Handbook says that scholarly ability may be “demonstrated by such things as success in developing and carrying out significant research work in the subject matter field, contribution to the arts, publications and reputation among colleagues.” For librarians, scholarly ability may be “demonstrated by such things as success in developing and carrying out significant research work in librarianship or subject field, contribution to the arts, publications and reputation among colleagues” according to the document “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty.” Departments may set departmental standards for achieving proficiency of scholarly ability based on the nature of their disciplines. 

Effectiveness of University Service: One of the five areas examined for contract renewal, continuing appointment, and promotion. The College Handbook says that effectiveness of University service may be “demonstrated by such things as college and University public service, committee work, administrative work and work with students or community in addition to formal teacher-student relationships. The document “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty,” also includes “work with students, library users, or community members in addition to formal librarian-student relationships” in its assessment of effectiveness of University service for librarians. Departments may set departmental standards for achieving effectiveness of University service based on the nature of their disciplines. 

Continuing Growth: One of the five areas examined for contract renewal, continuing appointment, and promotion. The College Handbook says that continuing growth may be “demonstrated by such things as reading, research or other activities to keep abreast of current developments in the academic employee’s fields and being able to handle successfully increased responsibility.” Departments may set departmental standards for achieving proficiency of continuing growth based on the nature of their disciplines. 

Curriculum Vita (CV)An account of a person’s education, qualifications, and professional accomplishments. The CV must be included with applications for renewal, tenure, or promotion. The College Handbook suggests the preferred organization of the CV under the heading “Guidelines for Preparation and Submission of Personnel Review Files.” 

DeanThe chief academic and administrative officer of a School. . The Dean reports to the Provost and Vice President for Academic Affairs. The Dean makes recommendations regarding renewal, tenure and promotion to the Provost. 

Dean’s Advisory Councils (DACs)DACs are faculty committees that exist to facilitate personnel deliberations on term reappointments for the academic divisions now known as “Schools” within Academic Affairs. DACs of each School consist of tenured faculty at the rank of Associate Professor or higher from departments within the School. The DACs are charged with making recommendations to the Deans concerning reappointments of faculty within their own Schools. The DAC is the first recommending body beyond the department to examine materials submitted by faculty members seeking renewal. 

Department ChairA department chair is the supervisor of a department’s faculty and acts as the primary liaison with the department’s Dean and with the Provost. According to the College Handbook, “As a departmental administrator the chair is accountable for properly managing the department and is responsible to the college President, the Provost, and the appropriate Dean. In addition, the chair must maintain ties to his or her discipline by teaching courses and by being a strong advocate for the discipline within and outside the college environment.” In relation to the renewal, promotion, and tenure process, the department chair, the College Handbook notes, is responsible for “Facilitating personnel actions such as preparation of department recommendations for hiring, contract renewals, promotions, continuing appointments, and discretionary and special awards.” Each contract renewal, promotion, and continuing appointment file must contain the department chair’s recommendation. 

Distinguished Librarian:  Appointments to this title are made by the SUNY Board of Trustees upon the recommendations of the campus chief administrative officer and the Chancellor. Appointments to these titles are continuing appointments (tenure). Appointments as Distinguished Librarian are based upon a support file indicating the achievement of librarians whose contributions have been transformational in creating new information environments. Eligibility for Distinguished Librarian is limited to librarians who have achieved the rank of full librarian, completed at least five years of full-time service at the rank of full librarian on the nominating campus and at least ten years of service within the State University of New York. A local selection committee reviews the support files.

Distinguished Teaching Professor and Distinguished Service Professor: Appointments to these distinguished titles are made by the SUNY Board of Trustees upon the recommendations of the campus chief administrative officer and the Chancellor. Appointments to these titles are continuing appointments (tenure).
Appointment as Distinguished Professor is based upon a support file indicating the achievement of an international reputation or prominence in the field as documented by contributions to the research literature or, in the fine arts, through artistic performance.

Eligibility for Distinguished Teaching Professorship is limited to Associate Professors and Professors who have completed at least three years of full-time teaching on the nominating campus who carry at least one-half of an assigned teaching load at the undergraduate level. A University-wide peer review panel evaluates the support file for such a nomination.

Nominations for a Distinguished Service Professorship must include testimonials and materials that document the nominees' reputation for service to the campus, University, community, State of New York, or the nation by sustained effort in the application of established skills to a particular social problem or community endeavors over an extended period of time, are submitted by the Campus President. 

DossierSee Personnel Review File. 

Effectiveness in Teaching and LibrarianshipThe document, “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members” states that effectiveness in teaching and librarianship is demonstrated “by such things as judgment of colleagues, development of teaching or library materials or practices, or new courses, new library programs or services, and student or library user reaction. Additionally, competence in assigned functions within the library which might include supervision, administration of programs or functions, collection development, instruction, reference services or technical services.”

EmeritusThe distinction of Emeritus faculty is accorded to members of the University faculty who retire in good standing, in accordance with the provisions of Title B or C of Article XV of the Policies of the Board of Trustees.

EvaluationThe purpose of evaluation pursuant to “Evaluation of Academic Employees” shall be the appraisal of the extent to which each academic employee has met his or her professional obligation. It may be considered in making decisions or recommendations with respect to continuing appointments, renewals, promotion, discretionary adjustments to basic annual salary and for any other purpose where an academic employee’s performance may be a relevant consideration.

Faculty Activity Reports (FARs)Based on the College Handbook, FARs are self-reporting forms that tenure-track faculty complete at the end of every academic year. A FAR form with all required subjects is provided by the College. The College also provides course enrollment data which must be included. It is expected that each faculty member will report on the year’s teaching responsibilities, scholarly activity such as research, presentations, performances, etc., and service to the College, department, and community. Faculty activity reports are appended to each department’s Annual Report and must be used by the faculty member as part of their renewal, promotion, and tenure applications.

Initial AppointmentThe term used to describe the first employment contract teaching faculty receive upon employment by the College. 

Innovation: The implementation of new ideas or methods.

Lecturer: A qualified academic rank within the University. Lecturers are not on tenure-track appointments and do not submit applications for reappointment, tenure, or promotion. The usual contract for a lecturer is one or two years. Lecturers can be in either long-term or short-term teaching positions depending on the nature of the need within the department and academic affairs. Lecturers receiving term appointments may be renewed. 

Librarian: A rank equivalent to professor. To achieve the rank of librarian, the faculty member must meet the criteria set out in the document, “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.” This document states that these criteria are “an elaboration of those listed in Policies of the Board of Trustees, Article XII.” In addition, this document states that “Promotion or appointment to this rank shall require evidence of outstanding achievement in librarianship. A person appointed or promoted to this rank must meet all of the qualifications for the rank of Associate Librarian and have demonstrated leadership in his/her primary position of responsibility and mastery of a particular area of librarianship. He/she will have shown exceptional evidence of planning ability, leadership, and sound judgment. He/she must possess a level of expertise which makes him/her a resource person for other library staff and/or patrons.” 

Librarianship: The profession that encompasses such activities as reference work, liaison work, collection development, weeding, cataloging, supervision of other librarians and/or classified staff, web page development and maintenance,  electronic resources management, acquisitions, interlibrary loan management, application of technology to library functions and preservation. 

Library Director: The person serving as chief administrator of Milne Library. The Library Director reports to the Provost and Vice President for Academic Affairs. The Library Director makes recommendations regarding renewal, tenure and promotion to the Provost. 

Mentoring: The process of training and counseling new faculty members by a more experienced member of the faculty. Mentoring is more than simply providing training sessions. The mentor forms a one-to-one relationship with new faculty members and acts as a personal resource to guide the new faculty member to a successful integration into the College community.

Packet: See Personnel Review File. 

Peer Observation: A means to provide constructive feedback to a faculty member for the purposes of enhancing teaching through classroom visits by persons of matching status. For example, teaching faculty are generally observed by other (usually tenured) teaching faculty. Two observations of teaching are required for term renewal.

Personnel File: The official employee file located in the Office of Human Resources.

Personnel Review File: As described in the College Handbook, a compilation of information, letters of recommendation, reports, etc., submitted by a tenure-track faculty member for the purposes of facilitating deliberation on term appointment, promotion and/or tenure decisions. Personnel Review Files must include a Curriculum Vita with sections on biographical information, teaching, scholarship, and service. In addition, Personnel Review Files must include appropriate letters of recommendation, faculty activity reports, and individual statements concerning scholarship as well as contributions to College-wide goals. Complete details on the makeup of the Personnel Review File can be found in the College Handbook.

Portfolio: See Personnel Review File. 

Prior Service: According to the College Handbook, “A new faculty member who has prior service at another SUNY institution is automatically credited with up to three years [of] service, assuming the faculty member has indicated such service on the appropriate form. A faculty member who has prior service at a non-SUNY institution of higher education may petition for up to three years [of] prior service, to be granted at the discretion of the College.” Faculty awarded with prior service may apply for continuing appointment and promotion to associate professor sooner than those faculty not awarded prior service. 

Professional Organization: A body of people with similar academic or discipline-specific interests who have formed an association based on that interest. Professional organizations often provide guidelines or even requirements for educating students in the core discipline of the organization. Professional organizations sometimes provide accreditation or licensure, which may be part of a Personnel Review File. 

Professional Service: Outreach performed by faculty in the context of their academic disciplines. Examples of professional service include serving as editor, manuscript reviewer, or editorial board member of a technical or academic journal or book publisher, committee work for a professional organization, serving as an officer in a professional organization, or acting in a professional capacity as a consultant to the college or other public institution.

Professional Staff: According to the SUNY Policies of the Board of Trustees, “All persons occupying positions designated by the Chancellor as being in the unclassified service.”

Professor: The highest academic rank of the tenure-track teaching faculty. To achieve the rank of professor, the faculty member must be proficient in all five of the criteria as set out in Article XII of the Policies of the Board of Trustees. Faculty promoted to this rank are expected to teach classes, conduct scholarly work and make service contributions to his/her department and the College. 

Proficient: Oxford English Dictionary def. A. 1. (noun) “A person with advanced skill or knowledge; an expert in a particular field; an adept.” Def. B.1. (adj.) “Skilled, adept, competent; expert in a particular field.” The term proficient is used in relation to the five areas in which faculty being considered for continuing appointment and promotion to associate professor or professor are evaluated. The faculty member’s department shall determine what constitutes proficient for all five areas. 

Promotion and Tenure (P&T) Committee:  A body that exists to review applications for continuing appointment, i.e., tenure, and promotions to associate professor and professor. P&T committees consist of tenured teaching faculty at the rank of Professor from departments that may span all Schools in the College. The P&T committee makes recommendations to the Provost. 

Promotion and Tenure Process for Librarians: Librarians are evaluated using the criteria listed in the document, “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.”  According to this document, the criteria are “an elaboration of those listed in the Policies of the Board of Trustees, Article XII, Title A, Evaluation of Academic Employees and Title B, Promotion of Academic Employees. The standards are enhanced to reflect the specific contributions of librarians to the academic mission of the college. The criteria are a guide, but not necessarily a checklist of prescribed goals, and they are not listed in priority order. Major emphasis will be placed on effective performance in librarianship.” According to the Milne Library Personnel Committee Bylaws, “In its procedures for preparing continuing appointment recommendations, the [Personnel] Committee will follow the time schedules required by the University and the College.” Documentation required for continuing appointment and promotion is outlined in the Milne Library Personnel Committee Bylaws. The Personnel Committee reviews the documentation and votes on whether or not to recommend continuing appointment/promotion. After the Committee’s decision, a letter, written by the Chair of the Personnel Committee, and the supporting documentation, are forwarded to the Library Director. The Library Director reviews the letter and supporting documentation and submits his/her recommendation to the Provost. The Provost reviews the letters and supporting documentation and submits a recommendation to the President. The President makes a recommendation to the Chancellor of the University who will render a decision. Candidates may request to be considered for promotion concurrently with the request for continuing appointment; however, promotion is not automatic. 

Promotion and Tenure Process for Teaching Faculty: A series of steps through which faculty who have completed their term contracts or are at the associate professor level are evaluated for continuing appointment, i.e., tenure. The applicant must provide sufficient information for the evaluation in the form of a Personnel Review File. Requirements of the Personnel Review File are presented in the College Handbook. The file is submitted directly to the Promotion and Tenure Committee which deliberates and submits its recommendation on renewal to the Provost. The Provost also will review the Personnel Review File and submit a recommendation to the President. The President makes a recommendation on promotion or tenure to the Chancellor of the University who will render a decision. In general, promotion to associate professor is made concurrently with granting of tenure. However, this is not automatic. 

Provost: The chief academic officer of the College who holds the additional title of Vice President for Academic Affairs. All academic staff and faculty report indirectly (through the Deans, Chairs, and Library Director) to the Provost. The Provost makes recommendations on renewal, promotion, and tenure decisions to the President.   

Qualified academic rankAccording to the SUNY Policies of the Board of Trustees, “rank held by those members of the academic staff having titles of Lecturer, or titles of academic rank preceded by the designations “clinical” or “visiting” or other similar designations.”

Reappointment: The term is used interchangeably by some with “renewal” with respect to term appointments in the case of assistant professors or assistant librarians, i.e., conferral of another contract with the same terms for a new period. It is officially used to offer additional employment to some individuals in qualified titles who have temporary appointments. 

Reappointment/Renewal Process for LibrariansLibrarians are evaluated using the criteria listed in the document “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.” According to this document, the criteria are “an elaboration of those listed in the Policies of the Board of Trustees, Article XII, Title A, Evaluation of Academic Employees and Title B, Promotion of Academic Employees. The standards are enhanced to reflect the specific contributions of librarians to the academic mission of the college. The criteria are a guide, but not necessarily a checklist of prescribed goals, and they are not listed in priority order. Major emphasis will be placed on effective performance in librarianship.” According to the Milne Library Personnel Committee Bylaws, “In its procedures for preparing reappointment recommendations, the [Personnel] Committee will follow the time schedules required by the University and the College.” Applicants for reappointment must provide supporting documentation which is submitted to the Milne Library Personnel Committee. Requirements for supporting document are outlined in the Milne Library Personnel Committee Bylaws. According to the Bylaws, the Personnel Committee “will consider the request for reappointment along with all supporting documents.” The Personnel Committee then votes on the candidate’s request for reappointment. After the Personnel Committee makes its recommendation, a letter, written by the Chair of the Personnel Committee, and the supporting documentation are forwarded to the Library Director. The Library Director reviews the letter and supporting documentation and submits his/her recommendation to the Provost. The Provost reviews the letters and supporting documentation and submit a recommendation to the President. The President makes the final decision regarding reappointment and term of the contract. 

Reappointment/Renewal Process for Teaching FacultyA series of steps through which faculty whose term contracts are in their last year and who seek to renew those contracts can be evaluated for renewal by the College. The applicant must provide sufficient information for the evaluation in the form of a Personnel Review File. Requirements of the Personnel Review File are presented in the College Handbook. This file is submitted to the department and the department chair who make recommendations directly to the Dean’s Advisory Council, which deliberates and submits its recommendation on renewal to their Dean. The Dean, in turn, will review the Personnel Review File and submit his/her recommendation to the Provost. The Provost also will review the Personnel Review File and submit a recommendation to the President. The President, at his/her discretion, may choose to offer the applicant a contract renewal of one or two years or choose not to renew the applicant. In rare cases, the applicant may be offered a three-year contract

RenewalThe process used when consideration is given to granting additional term appointments to tenure-track faculty and some qualified academic rank employees who have term appointment for a specified period of time. 

Renewal, Promotion and Tenure Process: See Reappointment Process and Promotion and Tenure Process.

Self-evaluationAs part of the personnel review file that faculty members submit are three narratives, one about their effectiveness in teaching, one about their scholarly ability, and one about their effectiveness of University service. These narratives catalog the faculty members’ activities as well as reflect on them.

Senior Assistant Librarian: The first stage in the tenure-track process for librarians at SUNY Oneonta, a rank equivalent to assistant professor. Appointment at this rank requires an American Library Association accredited Master’s of Library Science degree or its equivalent. The document “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members” states that “Appointments at this rank require an expectation/evidence of successful overall performance and the potential for a promising career in librarianship. Candidates must have the capacity and desire to develop the skills and level of professional commitment outlined in the “SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.”

ServiceSee College Service, Community Service, Professional Service, University Service

Stopping the tenure clockPhrase is used to describe an action that is purposefully requested and taken by a tenure-track, full-time teaching or library faculty member to slow down the time line for notification of continuing appointment. 

Student Perception of Instruction (SPI): An evaluation form that students use to comment on courses they are taking, the instructor of such courses, and how much they feel they have learned. The SPI is a two-part form. In the first part, students answer specific questions whereas in the second (optional) part, they may provide freely written comments of any type. The SPI form is usually administered at or near the end of a course. The instructor designates a student to administer the form, collect them, and deliver them to the Office of Institutional Research. SPI forms may be used by instructors to improve their courses and must be part of an application for renewal or Personnel Review File to the appropriate Dean’s Advisory Council for their School. They must also be used as part of a Personnel Review File submitted to the Promotion and Tenure Committee.

Teaching FacultyAn employee of the College who has academic rank. This includes library faculty.

TenureAn appointment to a position of academic rank which shall not be affected by changes in such rank and shall continue until resignation, retirement, or termination. Referred to as continuing appointment in the Policies of the Board of Trustees and the collective bargaining agreement with UUP.

Tenure-trackThe standard path to tenure. Tenure-track faculty are meant to be long-term members of the College community. For incoming faculty members with no prior service, the tenure process usually takes seven years. This may be accomplished with any combination of 1, 2, or 3-year appointments, each of which requires a full Personnel Review File.

Terminal DegreeThe highest academic degree in a profession or educational discipline, e.g., Ph.D., MFA, MLS. Persons hired as academic employees on continuing appointment must have a terminal degree. See also assistant professor.

University Service: Activity designed to contribute to the mission of the State University of New York. According the Policies of the Board of Trustees, Article XII, Title A, this may be “demonstrated by such things as college and University public service, committee work, administrative work and work with students or community in addition to formal teacher-student relationships.”

References


Agreement between United University Professionals (UUP) and the State of New York(http://uupinfo.org/negotiations/Contract2011to2016webSECUREv9.pdf).

Boyer, Ernest L., and Princeton, NJ. Carnegie Foundation for the Advancement of Teaching. Scholarship Reconsidered: Priorities Of The Professoriate. 1997. (Also available at http://eric.ed.gov/?id=ED326149).

College Handbook (http://www.oneonta.edu/collegehandbook/). Last updated January 4, 2013.
Milne Library Personnel Committee Bylaws. Last revised February 3, 2015.

Oxford English Dictionary (http://www.oed.com/).

Policies of the Board of Trustees. 2014. (https://www.suny.edu/media/suny/content-assets/documents/boardoftrustees/SUNY-BOT-Policies-June2014.pdf).

“SUNY College at Oneonta Criteria for Promotion of Milne Library Faculty Members.” 2003.

Useful Links

Requirements

Glossary of Terms

Contract Renewal, Continuing Appointment, & Promotions - Teaching Faculty

SUNY Oneonta PoliCY

SUNY Board of Trustees