This site presents information relevant to SUNY Oneonta faculty applying for renewal, tenure (“continuing appointment”) or promotion. The site includes a calendar of relevant deadlines; the SUNY Board of Trustees and SUNY Oneonta renewal, tenure and promotion policies; a description of the renewal, promotion and tenure processes at SUNY Oneonta; and a glossary of terms.
Please note that starting in the ‘22-‘23 academic year, there are two sets of guidelines and corresponding templates available for faculty use as follows:
The new guidelines and template (associated with the RTP Agreement) are for use by:
- faculty beginning employment in fall ’22 or beyond;
- faculty employed in ’21-’22 or prior who opt into the new guidelines/template as described below;
- tenured faculty seeking promotion.
The former guidelines and template (in place before fall ‘22) may be used through continuing appointment by faculty in service during the ‘21-‘22 academic year and prior—unless the faculty member elects to fall under the new guidelines/template by notifying their dean of this “irrevocable decision” by Sept 30 of the application year.
Dates and deadlines are the same for users of both guidelines/templates. Faculty who will be evaluated under the new guidelines will compile a Professional Development Portfolio, using not only the template published on this site but also the disciplinary-specific Guidelines and Criteria provided by their department. All faculty and librarians will be evaluated based upon the Board of Trustees policies and UUP contract and guidelines.
Important Dates
| Description | Date |
|---|---|
| Faculty Candidate Files due to Department* | September 9, 2022 |
|
Department & Chair recommendations & files Due to Faculty Member |
September 19, 2022 |
| Faculty Files Due in Faculty Success | September 20, 2022 |
| Dean's Advisory Council recommendations due in Faculty Success | October 7, 2022 |
| Dean recommendations due in Faculty Success | October 21, 2022 |
| Promotion & Tenure Committee Recommendations Due in Faculty Success | October 21, 2022 |
| Provost recommendations to President | November 4, 2022 |
| President's Decision | November 18, 2022 |
| Decisions to HR, notification to the employee by | December 15, 2022 |
*Individual departments may have earlier deadlines for faculty candidate file submissions.
| Description | Date |
|---|---|
| Dept & Chair Recommendations re: renewal, tenure, and/or promotion due to Faculty Member | January 25, 2023 |
|
Deadline for Faculty to upload renewal, tenure and/or promotion files due in Faculty Success |
January 27, 2023 |
| Rebuttal period (of department and department chair recs) ends. Rebuttals should be submitted to the Dean’s Administrative Assistant | February 3, 2023 |
| Dean’s Recommendations re: tenure and/or promotion due in Faculty Success |
March 10, 2023 |
| Rebuttal period (of Deans’ recs for tenure and/or promotion) ends. Rebuttals should be submitted to the Provost’s Administrative Assistant | March 17, 2023 |
| Divisional Advisory Council (DAC) recommendations re: renewals due in Faculty Success | April 21, 2023 |
| Rebuttal period (of DAC recs) ends. Rebuttals should be submitted to the Dean’s Administrative Assistant | April 28, 2023 |
| P & T Committee’s Recommendations re: tenure and/or promotion due in Faculty Success | May 12, 2023 |
| Rebuttal period (P & T Committee’s recs) ends. Rebuttals should be submitted to the Dean’s Administrative Assistant | May 19, 2023 |
| Dean’s Recommendations re: renewals due in Faculty Success | May 26, 2023 |
| Rebuttal period ends (Dean’s recommendation re: renewals). Rebuttals should be submitted to the Provost’s Administrative Assistant | June 2, 2023 |
| Provost’s Recommendations re: renewals, tenure and/or promotions due in Faculty Success | June 12, 2023 |
| Rebuttal period (Provost’s recs re: renewals, tenure and/or promotion) ends. Rebuttals should be submitted to the President’s Administrative Assistant | June 12, 2023 |
| President’s Recommendations due to HR (notification to employee by Aug 31) | July 3, 2023 |
Note: The deadlines for submission and review processes for Milne Library personnel do not follow the above schedule.
Submission of Materials for Review
Requirements
I. Overview
The files provided by faculty members in support of their requests for contract renewal, tenure appointment and/or promotion are to be submitted as a portable document format (PDF) file. Instructions for creating and uploading the file are found below in section II. The faculty member is responsible for uploading the PDF file by the date specified in the Administrative Calendar.
II. Instructions for Submitting Materials:
The following are links to instructions describing how candidates will submit their dossier for Contract Renewal, Tenure and Promotion. These are the steps to take after going through departmental review and adding the department letters to the PDF dossier. You may download the instructions by clicking on the linked text below.
- Download the Fall 2022 Term Contract Renewal Template
- Download the Fall 2022 Promotion and Tenure Template
- Download the Pre-Fall 2022 Term Contract Renewal Template
- Download the Pre-Fall 2022 Promotion and Tenure Template
- How to convert Office documents to PDF files - Windows
- How to convert Office documents to PDF files - Macintosh
- How to add and configure bookmarks in your PDF dossier
III. Instructions for obtaining statistical data for each section taught during review period