Renewal, Tenure, and Promotion (Full-Time Faculty)

This site presents information relevant to SUNY Oneonta faculty applying for renewal, tenure (“continuing appointment”) or promotion. The site includes a calendar of relevant deadlines; the SUNY Board of Trustees and SUNY Oneonta renewal, tenure and promotion policies; a description of the renewal, promotion and tenure processes at SUNY Oneonta; and a glossary of terms.

Please note that starting in the ‘22-‘23 academic year, there are two sets of guidelines and corresponding templates available for faculty use as follows:

The new guidelines and template (associated with the RTP Agreement) are for use by:

  • faculty beginning employment in fall ’22 or beyond;
  • faculty employed in ’21-’22 or prior who opt into the new guidelines/template as described below;
  • tenured faculty seeking promotion.

The former guidelines and template (in place before fall ‘22) may be used through continuing appointment by faculty in service during the ‘21-‘22 academic year and prior—unless the faculty member elects to fall under the new guidelines/template by notifying their dean of this “irrevocable decision” by Sept 30 of the application year.

Dates and deadlines are the same for users of both guidelines/templates. Faculty who will be evaluated under the new guidelines will compile a Professional Development Portfolio, using not only the template published on this site but also the disciplinary-specific Guidelines and Criteria provided by their department. All faculty and librarians will be evaluated based upon the Board of Trustees policies and UUP contract and guidelines.

Important Dates

Employee Renewal/Tenure/Promotion Notification Due Date: August 31, 2022
Description Date
Faculty Candidate Files due to Department* December 15, 2021
Department & Chair recommendations & files to Dean January 26, 2022
Dean's Advisory Council Promotion & Tenure Committee recommendations to Dean April 25, 2022
Dean recommendations to Provost May 16, 2022
Provost recommendations to President June 1, 2022
President's Decision July 1, 2022
Decisions to HR, notification to the employee by August 31, 2022

*Individual departments may have earlier deadlines for faculty candidate file submissions.

Employee Renewal/Tenure/Promotion Notification Due Date: December 15, 2022
Description Date
Faculty Candidate Files due to Department* September 9, 2022

Department & Chair recommendations & files Due to Faculty Member

September 19, 2022

Faculty Files Due in Faculty Success September 20, 2022
Dean's Advisory Council recommendations due in Faculty Success October 7, 2022
Dean recommendations due in Faculty Success October 21, 2022
Promotion & Tenure Committee Recommendations Due in Faculty Success October 21, 2022
Provost recommendations to President November 4, 2022
President's Decision November 18, 2022
Decisions to HR, notification to the employee by December 15, 2022

*Individual departments may have earlier deadlines for faculty candidate file submissions.

Employee Renewal/Tenure/Promotion Notification Due Date: August 31, 2023
Description Date
Dept & Chair Recommendations re: renewal, tenure, and/or promotion due to Faculty Member January 25, 2023

Deadline for Faculty to upload renewal, tenure and/or promotion files due in Faculty Success

January 27, 2023

Rebuttal period (of department and department chair recs) ends February 3, 2023
Dean’s Recommendations re: tenure and/or promotion due in Faculty Success

March 10, 2023

Rebuttal period (of Deans’ recs for tenure and/or promotion) ends March 17, 2023
Divisional Advisory Council (DAC) recommendations re: renewals due in Faculty Success April 21, 2023
Rebuttal period (of DAC recs) ends April 28, 2023
P & T Committee’s Recommendations re: tenure and/or promotion due in Faculty Success May 12, 2023
Rebuttal period (P & T Committee’s recs) ends May 19, 2023
Provost’s Recommendations re: renewals, tenure and/or promotions due in Faculty Success June 5, 2023
Rebuttal period (Provost’s recs re: renewals, tenure and/or promotion) ends June 12, 2023
President’s Recommendations due to HR (notification to employee by Aug 31) July 3, 2023

Note: The deadlines for submission and review processes for Milne Library personnel do not follow the above schedule.

Submission of Materials for Review

AnchorRequirements

I. Overview

The files provided by faculty members in support of their requests for contract renewal, tenure appointment and/or promotion are to be submitted as a portable document format (PDF) file. Instructions for creating and uploading the file are found below in section II. The faculty member is responsible for uploading the PDF file by the date specified in the Administrative Calendar.

II. Instructions for Submitting Materials:

The following are links to instructions describing how candidates will submit their dossier for Contract Renewal, Tenure and Promotion. These are the steps to take after going through departmental review and adding the department letters to the PDF dossier. You may download the instructions by clicking on the linked text below.

III. Instructions for obtaining statistical data for each section taught during review period

View the instructions.

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