Office Services

The GRANTS DEVELOPMENT OFFICE (GDO) makes a significant impact on the College, both financially and culturally, by working with faculty and staff to obtain external funds for research and other scholarly efforts, programs, instruction, and other institutional priorities and initiatives. The GDO also supports and promotes the connection of research (particularly that which engages students) and professional development to scholarship and academic excellence. The GDO assists faculty and staff with conceptualizing, planning, drafting and submitting proposals. Contact us during the early stages of developing your proposal; this will allow us to serve you best, by providing everything from proposal drafting, editing and formatting, to submission of proposals.

The Grants Development Office (GDO) is a unit of the Office of Academic Programs, under the direction of the Associate Provost of Academic Programs, Dr. Eileen Morgan-Zayachek.

"Navigating Internal and External Grants at SUNY Oneonta" - Link HERE to view presentation.

Funding Searches
We can help identify appropriate sponsors for specific projects. This is best accomplished when potential proposal writers work with the Grants Development Office during the early stages of proposal development and provide a clear working idea of the project. The GDO also provides access and training to a variety of funding search tools, including the Foundation Directory Online and InfoEd's Sponsored Programs Information Network (SPIN).

Global SPINStart a SPIN search

Proposal Development
GDO staff provides assistance in all areas of proposal development, including interpreting requirements and guidelines, proposal drafting and editing, and formatting.

Grants Development / Sponsored Programs Routing Form (PDF)
This form is completed during proposal development in cooperation with the GDO.

Budgeting Assistance
Initial development and review of any proposed project budget are handled by the Grants Development Office. Budgets are checked against appropriate guidelines for categories such as salaries and stipends, fringe benefit rates, and indirect costs. Budgets must be approved by Sponsored Programs prior to submission.

Sponsor Contact
The Grants Development Office frequently contacts sponsoring agencies and organizations on behalf of the College and proposed projects and may encourage project directors developing proposals to do the same.

Forms/Certification
We will complete all necessary forms, obtain the required institutional signatures and provide a transmittal letter which indicates campus support for the proposal. We have copies of standard certification forms needed for many federal grant applications.

Submission
Any duplication required in submitting a proposal will be accommodated. Proposals will be copied, collated, properly bound and disseminated, as needed. The Grants Development Office also covers the cost of transmitting the proposal to the potential sponsor (including overnight mail, Federal Express, and/or Certified Mail), and is responsible for mailing the proposal to the potential funding sources. The GDO also works in conjunction with Sponsored Programs to submit proposals online, as appropriate.

Campus Approval
We will coordinate the process of requesting the approval of the Research Foundation's designated campus representative, which must be obtained before any proposal is submitted.

Administrative Support
Upon being notified of a proposal's approval, the Grants Development Office staff works closely with Sponsored Programs to assure the smooth implementation of the grant. So-called "post-award" services include, but are not limited to: extensions of the contract period, line item changes in the budget, contract negotiations, payroll, travel and purchasing, and monitoring of expenditures.

Policies

It's the college's policy that all proposals submitted by faculty and staff to external funding agencies must be cleared through the Grants Development Office for application through the Research Foundation of SUNY. Awards for proposals that have been submitted to external sponsors without assistance from the  Grants Development Office and without securing the appropriate administrative approvals may not be accepted by the College (the official recipient of most awards).

This ensures that proposals are submitted in accordance with college, SUNY and Research Foundation policies.

Externally Funded Grant and Contract Policy

SUNY Oneonta Grants and Contracts Routing/Approval Form (PDF)

Fundraising and Solicitation Policy

Responsible Conduct of Research Policy

Human Subjects in Research Policy (Sponsored Programs)

Animal Care and Use (Sponsored Programs)

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