We have now partnered with three different office supply vendors that departments can choose from. All of them have next day delivery, no order minimum and have online ordering modules set up so that PCard holders can pay right there or if purchasing has to approve the order for non-Pcard holders, it will go to them once it is submitted. Purchasing will still need the paper purchase requisition in hand prior to approving the order.
Many other SUNY campuses have successfully adopted this model for the purchase of office supplies. Direct, online ordering results in savings and efficiencies in terms of inventory reduction, outdated inventory, staffing, and space utilization.
Everyone who orders supplies for their department is encouraged to register as a new user for each vendor and may begin using the site for online office supply purchases. Please see below for registration information:
If you have any questions, please feel free to contact Kassie at ext 3354.
- Paper price has increased to $2.89/ream.
- We have added shipping supplies: various sizes of padded and regular envelopes and 3 different sized boxes.
- Please see the supply list for updates on what is still available.
What do I need to know about filling out Supply Requisitions?
Be sure to include the account number and Department Head Signature. Requisitions can not be filled without this information.
If you send your supply requisition by fax, it is not necessary to send another copy through intra-campus mail.
When ordering ink cartridges, please include the cartridge number. For example, #45 or #78. This number can be found on the cartridge within your printer. Be advised that ink cartridges have expiration dates. Credit can not be given for expired cartridges.
Fill out your orders according to the price and unit columns on the supply list. For example: Envelopes , Manilla w/college address are priced per 100/pkg. These should be ordered in increments of 100.
Are students allowed to order supplies from the supply room?
No, sorry. The supply room is only for faculty and staff.
I have received a defective item, what should I do?
Return the defective item to the supply room clearly marked as defective and a replacement will be sent to you.
What should I do with used ink cartridges and toner cartridges?
Used cartridges can be sent back to the supply room through the mail room. Mark the box "recycle".
Supply List (PDF) - Updated 6/20/2019
With limited supplies available in the campus supply room, departments are encouraged to shop for office supplies from the vendors listed below. Please double check the campus supply room list prior to placing orders with outside vendors.
The inventory in the Supply Room includes the following:
8 ½” x 11” Copy Paper
8½” x 14” Copy Paper
Item Analysis Form - both 9702 and 9700
Campus Logo Folders
9" x 12" Campus Logo White Envelopes
Various sizes of mailing envelopes and boxes
Department Managers will need to request a transfer of funds from their Storehouse budget allocations to OTPS to cover the cost of off-campus purchases. Please contact the Budget Office if you have any questions about this.
The Supply Room will still be recycling ink cartridges and toners. However, toner tubes can be recycled with regular recyclables in the building, please do not send them to the Supply Room.
Hours of Operation: Monday - Friday 7:30am - 3:30pm
Phone Number: 436-2537
Fax Number: 436-2370
Supply Clerk: Aaron Hurlbutt
Please keep in mind that the supply room has a limited budget. Try to plan ahead for ordering. We might not be able to fill large orders near the end of the year.