Supply Room

S&B/Staples Advantage is our preferred vendor for Office Supplies. They are on state contract and we receive MWBE credit. To set up a new account please contact Terri Thomas at ext. 2555. S&B/Staples has next day delivery, $25 order minimum and they have an online ordering module set up so that PCard holders can pay right there or if purchasing has to approve the order for non-Pcard holders, it will go to them once it is submitted. Purchasing will still need the paper purchase requisition in hand prior to approving the order.

Sales Representative Information: Jeff Phelps Office: 315-741-3767 Mobile: 315-247-2720

Customer Success Consultant: Anthony Cochran Office: 585-486-8726

If you have any questions, please feel free to contact Terri at ext 2555 or Katherine at ext 3354.

New Items:

  • Paper price has increased to $2.89/ream.
  • Scantron price has increased. We have to purchase them directly from Scantron due to free use of the four Scantron Machines we have on campus.
  • We have added shipping supplies: various sizes of padded and regular envelopes and 3 different sized boxes.
  • Please see the supply list for updates on what is still available.

What do I need to know about filling out Supply Requisitions?

Be sure to include the account number and Department Head Signature. Requisitions can not be filled without this information.

If you send your supply requisition by fax, it is not necessary to send another copy through intra-campus mail.

When ordering ink cartridges, please include the cartridge number. For example, #45 or #78. This number can be found on the cartridge within your printer. Be advised that ink cartridges have expiration dates. Credit can not be given for expired cartridges.

Fill out your orders according to the price and unit columns on the supply list. For example: Envelopes , Manilla w/college address are priced per 100/pkg. These should be ordered in increments of 100.

Are students allowed to order supplies from the supply room?

No, sorry. The supply room is only for faculty and staff.

I have received a defective item, what should I do?

Return the defective item to the supply room clearly marked as defective and a replacement will be sent to you.

What should I do with used ink cartridges and toner cartridges?

Used cartridges can be sent back to the supply room through the mail room. Mark the box "recycle".

Requisition for Supplies (PDF)

Supply List (PDF) - Updated 02/05/2020

S&B/Staples Advantage is our preferred vendor for Office Supplies. They are on state contract and we receive MWBE credit. To set up a new account please contact Terri Thomas at ext. 2555.

The inventory in the Supply Room includes the following:

8 ½” x 11” Copy Paper
Scotch Tape
Packaging Tape
8½” x 14” Copy Paper
Scantrons
Item Analysis Form - both 9702 and 9700
Batteries
Campus Logo Folders
Intercampus envelopes
9" x 12" White Envelopes with and without the campus logo
Various sizes of mailing envelopes and boxes

Department Managers will need to request a transfer of funds from their Storehouse budget allocations to OTPS to cover the cost of off-campus purchases. Please contact the Budget Office if you have any questions about this.

The Supply Room will still be recycling ink cartridges and toners. However, toner tubes can be recycled with regular recyclables in the building, please do not send them to the Supply Room.

Hours of Operation: Monday - Friday 7:30am - 3:30pm

Phone Number: 436-2537

Fax Number: 436-2370

Supply Clerk: Aaron Hurlbutt

Please keep in mind that the supply room has a limited budget. Try to plan ahead for ordering. We might not be able to fill large orders near the end of the year.

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