Hours of Operation: Monday-Friday 7:30am-3:30pm
The Department for Mail, Receiving, and Supply is a part of the Division of Finance and Administration and is located in the Service Building on the Oneonta campus. This department provides for the receipt and delivery of all faculty, staff and student mail, packages, supplies, and college purchases. For more information on the services provided, please click on the links to the left.
The mailroom now has Best Way rate comparisons for USPS, UPS, and FedEx. All rates and service levels are shown with the date of delivery. This service will save departments time and money. It takes the guessing game out of which vendor to choose. We now have a universal form to be filled out for packages or any other item that needs to be shipped with tracking. With the information you provide, arrival date vs cost savings, the best carrier will be selected for your shipment.
Save the fillable pdf of the PACKAGE SHIPPING DOCUMENT on your computer for future use!
What the Mailroom needs from you:
1 – Package up your shipment. The mailroom has boxes and packaging materials available for your use. You are welcome to come over to the mailroom to prepare your shipment or you may request packaging supplies to be delivered to your building. You may write/print off your own labels for your shipment and put it directly on the package. Remember, if you put your shipment in a box specific to a carrier, we will have to use that carrier.
2 – Fill out the PACKAGE SHIPPING DOCUMENT and attach it to your shipment. You can contact the Mailroom to have forms sent to you or you can complete a fillable form on our website and print it. Attach the form to your package. If the address is a PO Box, it will have to be shipped via USPS, so if possible, please also provide a physical address. Please double check your shipping address. There is an address correction charge from UPS for incorrect addresses.
3 – Leave the package out for the Mailroom to pick up. Please have your package to your building mailroom by 10 a.m. If you are unable to have your package ready by the time morning mail is picked up in your building, please contact the campus mailroom staff as special arrangements for pick-up may be necessary. Packages that need to be processed and sent out the same day need to be to the Campus Mailroom by 2:15pm.
Frequently Asked Questions:
1 – May we still use the old forms for the individual carriers? Yes, you may still use the forms for the individual carriers, however, we will not maintain a supply in the department mailrooms. If you would like some for your office, please contact the mailroom. Please keep in mind that the paper UPS Ground labels have a $5 charge added on to them. UPS is trying to get away from the paper labels.
2 – Is the UPS box outside of Hunt Union still active? Yes, UPS picks up from that box Monday through Friday at 5 p.m., except on Holidays recognized by UPS. You can fit boxes up to 16” x 13” x 3” in the slot. Packages that are valued at higher than $500 cannot go in this drop box. If you are charging a shipment back to a department, please make sure you send a copy of the label to the mailroom so they can reconcile the bill when it arrives.