College Budget Committee

Committee Charge

The College Budget Committee (CBC) recommends to the president an annual budget in a multi-year planning context. The Committee shall:

  • maintain a highly transparent, informative, and participatory operating budgeting process;
  • integrate campus strategic planning with the budgeting process;
  • analyze the budget context (e.g. state funding) and its impact on the institution; and
  • advise the president regarding the process of constructing annual divisional operating budgets and an overall college budget.

Membership

The College Budget Committee consists of:

  • vice president of finance and administration (chair);
  • classified staff representative;
  • College Senate presiding officer (or designee);
  • Student Association president (or designee);
  • Student Association vice president for finance (or designee);
  • Deans’ Council representative;
  • 3 Committee on Academic Planning and Resource Allocation members;
  • provost;
  • vice president of college advancement;
  • vice president of student affairs;
  • chief diversity officer; and
  • chief human resources officer

The Budget Director and the Assistant to the Vice President of Finance and Administration staff the Committee.

Strategic Opportunity Funding Requests

The CBC administers the process for requesting Strategic Opportunities funding for initiatives that support the College’s Regaining Momentum Agenda. This process may provide funding for up to three years in support of Strategic Opportunities.

There will be three rounds during which to submit proposals for funding. The first round starts this spring. More opportunities to apply will follow in Fall 2022 and Spring 2023.

Requests to fund initiatives that will begin in the late summer or fall of 2022 can be made in this first round, and are due to the Budget Office by Friday, May 20, 2022.

REQUEST FORM
​​(Oneonta credentials required)

The Budget Office is available for consultation and assistance as needed. Contact the Budget Office by emailing Budget@Oneonta.edu

The College Budget Committee is administering the Strategic Opportunities funding request process for initiatives supporting the College’s Regaining Momentum Agenda. The process will provide funding for up to three years in support of these initiatives. The Committee will consider funding requests in the context of the College’s overall operating budget and, consistent with its charge, will make funding recommendations to the president.

Click here for Strategic Opportunity Funding Request Form

Submitting a Strategic Opportunity funding request:

There will be three rounds during which to submit proposals for funding. The first round starts this spring and is outlined below. Additional opportunities to apply will follow in Fall 2022 and Spring 2023.

Requests to fund initiatives that will begin in the late summer or fall of 2022 can be made in this first round, and are due to the Budget Office by 4 p.m. Friday, May 20, 2022. Information specific to the 2nd and 3rd rounds will be provided later this summer. The process for these rounds will be similar and may include improvements.

There are limited resources available to allocate to these strategic opportunities. As such, requests must be submitted to and approved for forwarding through the chain of next-level supervisors/leadership up through the vice-president or other executive level officer. Each level of leadership must provide a brief statement regarding the significance of the proposal, and its level of priority if signing/submitting more than one proposal. The multi-level review and approval will help ensure that requests submitted to the budget committee are high priority requests in support of the Regaining Momentum Agenda and identified strategic opportunities.

Once approved at the vice-president or other executive level, the proposer submits the request to the Budget Office through this document upload process.

Certain requests require additional consultations and processes:

  • requests that involve staffing or any form of salary costs require consultation with Employee Services;
  • requests that involve information technology require consultation with Information Technology Services;
  • requests that involve facilities (including needs for new or re-assigned space) require consultation with Facilities Planning; and,
  • fee requests require consultation with the Budget Office.

Consultations with these offices must be completed prior to submitting for supervisory approvals.

Personnel requests for new or expanded positions require consultation with Chief Human Resources Officer or designee regarding position classification and appropriate salary. Click here for an HR consultation worksheet. Click here to contact the CHRO.

Information technology requests require consultation with Chief Information Officer or designee. Click here for an IT consultation worksheet. Click here to contact the CIO.

Requests involving use of new space, relocation or significant modification of existing spaces require consultation with the AVP for Facilities Planning or designee. Click here for a facilities consultation worksheet. Click here to contact the AVP for Facilities Planning.

Requests for new or increased student fees in support of new or expanded programs require Budget Office consultation. These requests will require SUNY System Administration approval and must adhere to SUNY fee policy and approval processes. Click here to contact the Budget Office about fees.

Please keep in mind, too, that there are state-required procurement processes at various levels of spending. Click here for procurement guidelines. Questions about procurement guidelines can be directed to Procurement and Travel and/or Business Services.

Questions for general direction and assistance can be directed to the Budget Office. Click here to contact the Budget Office with questions.

Please reach out as soon as possible with questions and/or for consultation requests and allow time in your proposal development to connect with these offices as needed prior to submitting through your chain of next-level supervisors/leadership.

Round 1 - Funding Requests and Total Funds Approved
Department, Unit Request Title Total Funds Requested Total Funds Approved
Sport & Exercise Sciences Department Excellence in Sport and Exercise Sciences (ESPES) Society $30,685 $0
Athletics Implementation of a credit-based student athlete leadership training program $7,500 $0
Economics Sustainable Development Speaker Series & Student Internships $22,452 $0
Gender and Sexuality Resource Center Supporting the Revamped SUNY Oneonta PRISM Conference (formerly the SUNY Pride Conference). $13,000 $13,000
Gender and Sexuality Resource Center PCOD Affinity Group Resources Requests (for LGBTQIA+ Affinity Group & F(olks) W(ith) D(isabilities) Affinity Group) $7,650 $7,650
Office of Communication and Marketing Continuous Digital Advertising Program to Support Enrollment Marketing $134,000 $134,000
Office of Equity and Inclusion “The Pedagogy of Real Talk: Engaging, Teaching, and Connecting with Students At-Promise” $75,000 $75,000
Sustainability Sustainability Faculty Fellow $7,000 $7,000
TLTC ePortfolios and Career Readiness $31,600 $31,600
Submitted by co-chairs of the General Education Committee Building the Academy $18,531 $18,531
Total: $347,418 $286,781*
Total .Deferred/Not Supported at this time (3 proposals): $60,637
* aLl funding is temporary, provided for a period of up to 3 years

2020-21 Budget Requests and Results

School, Area, or Department Request Title Number of Positions Requested Permanent Funds Requested Temporary Funds Requested Number of Positions Approved Permanent Funds Approved Temporary Funds Approved
Academic Affairs Math Placement Testing $12,000 n/a $12,000 $0
Residential Community Life Revise RA Compensation to include single room occupancy 72 bed spaces n/a n/a 72 bed spaces n/a n/a
Information Technology Services Transform Campus Internet Service with NYSERNet Integrated Access Service $0 $4,000 n/a $0 $4,000*
*requests were approved, but funding was ultimately not needed
Facilities Operations Additional temp cleaning staff 20.00 $0 $464,300 up to 20 $0

$464,300*

*requests were approved, but funding was ultimately not needed

Residential Community Life Hulbert Hall Staffing 1.00 $42,000 1.00 $0 $42,000
TOTAL: 21 $12,000 $510,300 21.00 $12,000 $510,300

2019-20 Budget Requests and Results

School, Area or Department

Request Title

Number of Positions Requested

Permanent Funds Requested

Temporary Funds Requested

Number of Positions Approved

Permanent Funds Approved

Temporary Funds Approved

Academic Affairs - Academic Departments

Temp Services Request - Drescher leave backfill (estimated)

$18,000

request withdrawn*

Academic Affairs - Academic Departments

Temp Services Request - Online Course Creation

$36,000

request withdrawn*

Academic Affairs - Academic Departments

Temp Services Request - Sabbatical Coverage

$53,106

request withdrawn*

Academic Affairs - Academic Departments

Temp Services Request -
additional sections due to additional enrollment, anticipated paid leaves of absence

$216,000

n/a

$0

$216,000

**

Academic Affairs - Academic Departments

Temp Services Request -
Student Employees

$17,200

n/a

$0

$0

Academic Affairs - various Academic Departments

Temp Services Request - annual departmental needs

$92,306

n/a

$0

$92,306

**

Provost Office

Accreditation - School of Human Ecology, Education & Sports Studies

$12,669

n/a

$0

$12,669

**

Provost Office

Accreditation - School of Liberal Arts

$39,698

request withdrawn*

Academic Affairs

Assoc. Prov for Academic Programs OTPS Increase

$2,500

request withdrawn*

Access and Opportunity Programs

Assistant Director of EOP & ACE

0.50

$24,998

request withdrawn*

Library

Milne Library Computer Lab Expansion

$1,400

$20,380

request withdrawn*

Library

Student Temp Service Increase

$18,226

request withdrawn*

Provost Office

Additional GA/TA positions

$0

$277,984

request withdrawn*

Provost Office

Faculty Compensation for Internship Supervision

$8,559

request withdrawn*

Provost Office

LMS Designer & Compliance Manager

1.00

$65,868

request withdrawn*

Provost Office

Assoc. Provost for Instruction and Extended Studies

1.00

$70,291

request withdrawn*

Provost Office

Director Grad Studies

$20,368

request withdrawn*

Provost Office

Faculty Resource & Tech Center Director

1.00

$27,708

$0

request withdrawn*

Provost Office

STEP Grant

$7,000

request withdrawn*

Registrar

Renumbering Project Support Staff

1.00

$75,621

1.00

$0

$75,621

**

School of Economics & Business

AACSB Peer Review

$15,000

n/a

$0

$15,000

**

School of Economics & Business

Bloomberg Subscription Increase

$2,280

1.00

$2,280

$0

School of Economics & Business

Additional Bloomberg Terminals/Licenses

$23,640

request withdrawn*

Health & Fitness

Certification Fee Increase

course fee increases approved by campus & SUNY, ranging from $5 - $10 for various certifications

Human Ecology

3D Body Scanner Maintenance Contract

$2,500

request withdrawn*

Human Ecology

Digital Textiles Printer Support Budget

$2,350

request withdrawn*

Human Ecology

Optitex Software Contract

$8,283

request withdrawn*

School of Liberal Arts

Connecting the Liberal Arts and Career Goals

$10,100

request withdrawn*

School of Liberal Arts

Guest Artist Proposal SLA

$28,000

request withdrawn*

School of Liberal Arts

Interdisciplinary SLA Project

$12,000

request withdrawn*

Art

Digital Photography Course Fee

new $70 course fee approved by campus, pending SUNY approval

Biological Field Station

General Maintenance Worker

1.00

$37,507

request withdrawn*

Biology

Molecular & Physiology Lab Tech

1.00

$36,519

request withdrawn*

Chemistry & Biochemistry

iGem Program

$7,000

request withdrawn*

Earth & Atmospheric Sciences

GEOFYRST

$4,700

request withdrawn*

Financial Literacy

Making Cent$ Financial Wellness Program

1.00

$45,413

1.00

$0

$69,200

**

Mail, Receiving & Supply

Parcel Delivery Lockers

$90,000

request withdrawn*

Facilities Operations

Van Replacement

$0

$120,000

n/a

$0

$120,000

**

Admissions

Student Temp Service Increase

$20,000

n/a

$0

$0

Financial Aid

Financial Aid Advisor

1.00

$49,915

$5,800

request withdrawn*

Financial Aid

Financial Aid Temp Staffing

$18,000

$0

$18,000

Strategy, Planning & Effectiveness

Research Analyst for Admissions and Financial Aid

1.00

$63,200

request withdrawn*

Strategy, Planning & Effectiveness

Veera - data software

$63,000

n/a

$0

$63,000

Counseling Center

New Counselor Position

1.00

$0

1.00

$45,000

funded by Health Fee

**

New Student Services

Coordinator of Freshman Programs

1.00

$0

1.00

$43,000

funded by Orientation Fee

**

Residence Life

Hulbert Hall Staffing

1.00

$0

request withdrawn*

University Police

Security Cameras

$38,000

$0

$0

$38,000

$0

University Police

Vehicle Replacement

$10,000

request withdrawn*

12.50

$631,092

$1,187,997

5.00

$128,280

$681,796

*many requests were withdrawn from consideration in this process due to the impact of the COVID-19 pandemic

** many requests were given initial approval with close oversight and delayed or scaled-back implementation as the impact of the pandemic evolved

2018-19 Budget Requests and Results
School, Area, or Department Request Title Number of Positions Requested Permanent Funds Requested Temporary Funds Requested Number of Positions Approved Permanent Funds Approved Temporary Funds Approved
Various Full-time temporary faculty 2.5 $0 $12v
1 $49,096 $0 1 $0 $49,096
International Education

Temporary staffing - professional and students

1 $0 $28,128 1 $0 $28,128
Enrollment Management Consulting services 0 $0 $55,000 0 $0 $0
Enrollment Management Enrollment market analyses 0 $0 $20,000 0 $0 $0
Financial Aid and Call Center Temporary staffing 2 $0 $36,000 2 $0 $36,000
International Education Excursions and activities 0 $10,000 $0 0 $0 $0
Music Equipment 0 $0 $29,000 0 $0 $0
Access and Opportunity Programs SUNY Oneonta Migrant Leadership Academy lodging support 0 $0 $9,500 0 $0 $9,500
Communication and Media Equipment 0 $0 $74,800 0 $0 $74,800
Various 2020-21 Faculty staffing plan - new lines 5 $206,830 $0 5 $206,830 $0
Various 2020-21 Faculty staffing plan - funding for ongoing "unfunded" lines with associated 1-time funding for 2019-20 4 $237,839 $237,839 4 $237,839 $237,839
Strategy, Planning & Effectiveness Assessment Coordinator 1 $60,000 $0 1 $60,000 $0
Strategy, Planning & Effectiveness Assessment platform 0 $35,000 $25,748 0 $70,880 $22,231
Strategy, Planning & Effectiveness Qualtrics 0 $25,075 $7,500 0 $0 $23,725
Strategy, Planning & Effectiveness Business Analysts 2 $115,000 $0 2 $85,800 $0
Biology Directed research - OTPS 0 $10,000 $0 0 $0 $10,000
Communication and Media Equipment room student staffing 0 $17,175 $0 0 $0 $17,175
Political Science Model UN - OTPS 0 $588 $0 0 $0 $0
School of Sciences Pre-health coordinator operating budget 0 $4,000 $0 0 $0 $4,000
Theatre Production Theatre festival and shows 0 $4,000 $0 0 $2,000 $0
Access and Opportunity Programs Academic Support Services Coordinator .5 $37,706 $0 0 $0 $0
Financial Aid Financial Aid operating budget increase 0 $7,500 $0 0 $0 $0
TOTAL: 19 $832,809 $692,506 18.5 $663,349 $685,485
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