Policy Format

Title of the Policy

Policy Statement

Keep the policy statement as brief and understandable as possible. Simply worded policy statements are more easily understood by all members of the college community and thus are more effective and more likely to be complied with. If further explanation of the policy statement is needed, use the Policy Elaboration section below.

A Policy describes principles, requirements, and restrictions, and establishes standards, rights, and responsibilities that apply generally throughout the college. It facilitates compliance with internal or external standards or requirements, thus advancing the college’s mission and reducing institutional risk.

Rationale

This section includes a brief statement as to why the college is adopting this policy. The purpose should communicate the risk to the institution that underlies this policy and the applicable authority (e.g., Federal, State, SUNY or other). Example:

The standard language format for this section is as follows (as an example):

The New York State Legislature passed a law limiting the use of student Social Security numbers by all levels of public and private educational institutions. As such the college has adopted a policy to protect the privacy of social security numbers and limit the use wherever possible.


Applicability of the Policy

What segment of the college community does this policy apply to? As examples, all employees, faculty, officers, staff, students, etc.

This policy applies to all SUNY Oneonta faculty, staff and students


Policy Elaboration

If needed, use this section to elaborate on the concise policy statement above. As an example, the concise policy statement may need more detail clarification or explanation of different scenarios. Use this section to elaborate on these points.

Definitions

Terminology in a policy often makes the policy difficult to understand by all members of the college. Use this section to define all of the technical words that the community may struggle with.


Procedures

College Procedures are methods established for the implementation of college policies.


Forms

All related forms are to be listed here. If the forms are web-based, this section of the policy will link to the form.


Contacts

In this section, the policy will identify the department responsible for the interpretation and administration of this policy. This is also the department that the college community should contact with daily operational questions about the policy.

The standard language format for this section is:

Questions related to the daily operational interpretation of this policy should be directed to:

Department
(607) ­436-­xxxx
email address


Related Documents / Policies

Are there related documents/policies that the college community should know about? If so, list them here.

 

Effective Dates

  • Approved by the President/Provost on xx/xx/xxxx
  • Revised by the President/Provost on xx/xx/xxxx