Scholarly Activities Office Services

The University Grant Team (UGT), including staff from the Faculty Center, Research, Grants and Contracts, and University Advancement, makes a significant impact on SUNY Oneonta, both financially and culturally, by working with faculty and staff to obtain external funds for research and other scholarly efforts, programs, instruction, and other institutional priorities and initiatives. The UGT also supports and promotes the connection of research (particularly that which engages students) and professional development to scholarship and academic excellence. The UGT assists faculty and staff with conceptualizing, planning, drafting and submitting proposals. Contact us during the early stages of developing your proposal; this will allow us to serve you best, by providing everything from proposal drafting, editing and formatting, to submission of proposals.

"Navigating Internal and External Grants at SUNY Oneonta" - View the presentation.

Funding Searches
We can help identify appropriate sponsors for specific projects. This is best accomplished when potential proposal writers work with the UGT during the early stages of proposal development and provide a clear working idea of the project. The UGT also provides access and training to a variety of funding search tools, including the Foundation Directory Online and InfoEd's Sponsored Programs Information Network (SPIN).

Global SPINStart a SPIN search

Proposal Development
Members of the University Grant Team provide assistance in all areas of proposal development, including interpreting requirements and guidelines, proposal drafting and editing, and formatting.

*NEW* External Grant Development Pre-Screening Process - View the information/procedures on the approval process to proceed with development of external grants. The appropriate advance approval to proceed with an external grant application is necessary to ensure the endorsement of SUNY Oneonta and confirmation of any required cost share or other commitment of campus resources. This process will prevent time and effort dedicated to developing grant applications that cannot be submitted by the institution on behalf of the applicant(s), or that may not be accepted if a grant is awarded without prior appropriate pre-screening.

Grants Development / Research, Grants and Contracts Routing Form (PDF)
This form is completed during proposal development in cooperation with Research, Grants and Contracts.

Budgeting Assistance
Initial development and review of any proposed project budget are handled by Research, Grants and Contracts. Budgets are checked against appropriate guidelines for categories such as salaries and stipends, fringe benefit rates, and indirect costs. Budgets must be approved by Research, Grants and Contracts prior to submission.

Sponsor Contact
The UGT frequently contacts sponsoring agencies and organizations on behalf of SUNY Oneonta and proposed projects and may encourage project directors developing proposals to do the same.

We will complete all necessary forms, obtain the required institutional signatures and provide a transmittal letter which indicates campus support for the proposal. We have copies of standard certification forms needed for many federal grant applications.

Any duplication required in submitting a proposal will be accommodated. Proposals will be copied, collated, properly bound and disseminated, as needed. The UGT also covers the cost of transmitting the proposal to the potential sponsor (including overnight mail, Federal Express, and/or Certified Mail), and is responsible for mailing the proposal to the potential funding sources.

Campus Approval
We will coordinate the process of requesting the approval of the Research Foundation's designated campus representative, which must be obtained before any proposal is submitted.

Administrative Support
Upon being notified of a proposal's approval Research, Grants and Contracts (or University Advancement if the proposal is submitted through the University Foundation) will assure the smooth implementation of the grant. So-called "post-award" services include, but are not limited to: extensions of the contract period, line item changes in the budget, contract negotiations, payroll, travel and purchasing, and monitoring of expenditures.


It is SUNY Oneonta's policy that all proposals submitted by faculty and staff to external funding agencies must be cleared through the University Grant Team for application through the Research Foundation of SUNY or the University Foundation, depending on the grantor and the nature of the proposal. Awards for proposals that have been submitted to external sponsors without assistance from the appropriate university office and without securing the appropriate administrative approvals may not be accepted by SUNY Oneonta (the official recipient of most awards).

This ensures that proposals are submitted in accordance with the university, SUNY and Research Foundation, and University Foundation policies.

Externally Funded Grant and Contract Policy

SUNY Oneonta Grants and Contracts Routing/Approval Form (PDF)

Fundraising and Solicitation Policy

Responsible Conduct of Research Policy

Human Subjects in Research Policy (Research, Grants and Contracts)

Animal Care and Use (Research, Grants and Contracts)

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