Off-Campus Housing Services - Regulations

TR 84‐6 11/2/84

I. General

A. In December 1971 the obligation to inspect and supervise off-campus housing was removed.

B. The Board of Trustees, by Resolution 72-75, dated March 29, 1972, authorized the Chancellor to promulgate regulations governing off-campus housing services provided by state-operated institutions of State University of New York. These regulations are set forth below.

II. Regulations

A. Off-Campus Housing List

The Chief Administrative Officer may authorize the compilation and maintenance of a list of off-campus housing, the availability of which landlords may wish to make known to students.

B. Certification by Landlord

  1. The certification set forth in Attachment 1, Exhibit B must be provided by the landlord for each premise listed.
  2. A statement that the premises listed have been inspected by local civil health and safety officers and conform to applicable regulations may be included as an item of information along with other facts describing the premises if such statement and information is provided by the landlord or local health and safety agencies. The certification as to the condition of the premises need not be a condition precedent to the listing.

C. Information Provided to Students

  1. Each off-campus housing list or publication thereof shall include the notice to students set forth in Attachment 1, Exhibit A.
  2. Students may be provided with information about special characteristics and services available at particular listed premises in addition to the information supplied by the landlord.TR 84‐6 11/2/84
  3. Programs or pamphlets of a general nature which explain the rights and obligations of tenants and landlords and the extent of university involvement with off-campus housing matters may be prepared and provided by campuses.

D. Non-involvement of University Employees

  1. Solicitation of listings should not be undertaken by any university employees except when deemed essential by the Chief Administrative Officer. If solicitation is deemed essential, the type of solicitation which assures the minimum amount of university involvement within the circumstances should be used (e.g. a newspaper advertisement inviting listings involves the university to a lesser degree than letters sent to landlords).
  2. University employees should not become involved in any transaction between, or on behalf of, landlords or tenants. Examples: Directing or arranging the lease of the particular facility, collecting rents and deposits, paying damages, dictating terms of the lease or otherwise making the university a party to private landlord-tenant matters.

E. Acts of Discrimination

Students alleging acts of discrimination by landlords should be directed to the appropriate local or state agency.

III. Authority

Letter from Chancellor Ernest L. Boyer to State University Presidents dated November 22, 1972.

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