Retention Standards – Graduate Students

Approved by the Provost

Policy Statement

Graduate students are expected to maintain semester and cumulative GPAs of at least 3.0. At the end of each semester, the Divisional Dean will review the transcripts of all currently enrolled graduate degree students. Students with a cumulative or semester grade point average below 3.0 will be academically dismissed or placed on academic probation. In consultation with the academic department, the Dean will notify these students in writing of their academic standing.

Policy Elaboration

Students will be academically dismissed when they fail to make progress toward degree completion. Situations that result in academic dismissal include:

  • Failing to earn the minimum required semester and/or cumulative GPA, except as noted below
  • Earning grades that make it unfeasible for the student to obtain a GPA that meets the minimum standard within the allotted probationary period described below
  • Failing to earn minimum grades within the declared program of study
  • Failing to successfully defend or amend the thesis proposal or thesis
  • Failing to meet minimum standards for passing comprehensive exams
  • Being ineligible for or failing to successfully complete field placement
  • Failing to meet the remedial plan as outlined in the Division of Education Fair Practice policies

Students may be placed on academic probation when their semester or cumulative GPA falls below 3.00 for the first time in their graduate career.


  • If a full-time student is placed on probation, the student will have one semester to achieve a minimum (3.0) cumulative grade point average.
  • If a part-time student is placed on probation, the student must achieve a minimum (3.0) cumulative grade point average by the time 12 additional credit hours are earned.
  • These time limits will be conveyed to the student in writing when the student is notified of his/her probationary status.
  • For both full and part-time students, failure to clear probation within the specified time or failure to maintain a 3.0 cumulative or semester grade point average each semester subsequent to the probationary period will result in dismissal.

Academically dismissed students have the right to appeal their dismissal and must do so in writing. The written appeal and accompanying documentation must be delivered to the Office of Graduate Studies. The Graduate Appeals Committee will adjudicate the appeal. The written appeal, accompanying documentation, CAPP document, academic transcript, student file, a complete audit of the student’s academic history on Banner, and any information from the department will be used in deliberations.

When a student is academically dismissed, that student is ineligible to register for courses at the SUNY Oneonta. If the student wishes to return to graduate study at SUNY Oneonta at a later time, s/he must apply for readmission

Non-degree Graduate Students

Non-degree students are expected to maintain the same academic standards as degree graduate students. Students not maintaining a minimum grade point average of 3.00 may be precluded from taking additional coursework at SUNY Oneonta.

Taking graduate courses as a non-degree student does not guarantee that any student will subsequently be admitted to a degree program. Additionally, coursework in which a non-degree student earns below a "B" may not be applied subsequently to a degree program.

Related Documents / Policies

Academic Grievance Policy – Graduate Students

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