Academic Affairs - Office of the Provost

January

17 Renewal/Tenure/Promotion: dept & chair recommendations due to faculty member
24 Renewal/Tenure/Promotion: faculty files due in SharePoint RTP (app)*
29 Grad Teaching Faculty Status Requests for Fall ’24 due in Curriculog

*Note: Milne Library candidates for R/T/P have different deadlines which are tied to their hiring dates.

February

3 Adjunct Renewal/Promotion - Candidate application to Chair
7 Department schedules are due to the department administrative assistants and scheduling@oneonta.edu for data entry
10-14 Department Administration Assistants set data entry dates for Fall 2025 schedule
17 Department chairs submit staffing needs analyses/requests (w/APP’s) to dean
17-18 Registrar’s Office review period for Fall 2025 schedule
19 Dean approval period begins Fall ‘25 course schedules & tentative Spring ‘26 schedules
21 Fall ‘24 sabbatical reports due in dean’s office
​24 Adjunct Renewal/Promotion - Chair recommendation to Dean

March

3 Workforce Development Plan for faculty for ‘26-’27 (Search Fall ‘25) due from deans
3 Deans’ recommendations re: Promotion & Tenure due in SharePoint RTP (app)
5 Dean approval period ends Fall ‘25 course schedules & tentative Spring ‘26 schedules
6 Room utilization by registrar’s office begins
10 Dean recommendation for Adjunct Renewal/Promotion due to Provost
18 Room utilization by registrar’s office ends
19 Fall ‘25 Schedule Live to Students (tentative)
21 Dept chairs’ recommendations due to dean for Spring ‘26 sabbatical requests & phased retirement
24 Provost recommendation for Adjunct Renewal/Promotion due to President

April

8 Academic Affairs Award Presentation, 12pm
8 Susan Sutton Smith Lecture, 7pm
7-10 Early pre-enrollment by major program
10 Candidate notified of the decision for Adjunct Renewal/Promotion
14 Fall ’25 pre-enrollment begins
11 Dean’s recommendations due to Provost for Spring ‘26 sabbatical requests
21 Dean’s Advisory Council (DAC) recommendations re: Renewals due in SharePoint RTP (app)
25 Provost’s recommendations for Spring ’26 sabbaticals due to President

May

7 Academic Achievement Awards
16 Promotion & Tenure Committee’s recommendations due in SharePoint RTP (app)
17 Commencement
23 Dean’s recommendations re: Renewals due in SharePoint RTP (app)

June

13 Renewal/Tenure/Promotion: Provost’s recommendations due in SharePoint RTP (app)

July

9 Renewal/Tenure/Promotion: President’s decisions due to HR (notification to employee by Aug. 31)

Updated 11/13/24 SB

August

• 4 Spring 2026 Course Schedule Planning Information Distributed by Provost’s Office
• 23 Major Meetings (as assigned); Academic Convocation (3:30pm, Athletic Field House)
• 25 Term Contract Renewal-Promotion-Tenure files due from faculty candidates to department for Dec 15, 2025 notification
• 27 Requests for graduate teaching faculty status for Spring 2026 to Graduate Studies Committee (submitted through Curriculog)

September

• 5 Department & Chair recommendations & files due to Faculty Member for RTP
• 5 Due date for department schedules to be ready for data entry and shared with the Administrative Assistant and Scheduling@oneonta.edu.
• 8-12 Administrative Assistants set data entry dates.  The Registrar’s Office will be available for individual appointments as needed during these days.
• 10 Faculty Files for Term Contract Renewal & Promotion and Tenure Due (in SharePoint RTP [app])
• 19 Spring 2024 and AY 2023-2024 sabbatical reports due in Deans Office
• 17 Spring 2026 schedule changes in Banner by Registrar’s Office are completed by this date
• 17 Dean review of updated Spring 2026 schedule begins
• 24 Faculty Convivium, noon, Morris Conference Center
• 30 Dean review period of Spring 2026 schedule ends

October

• 1 Room utilization by Registrar’s Office begins
• 10 Room utilization by Registrar's Office ends
• 10 Dean's Advisory Council recommendations for renewals due in SharePoint RTP (app)
• 10 Dean’s recommendations for Tenure & Promotion due in SharePoint RTP (app)
• 13 Spring 2026 schedule goes live to students (tentative)
• 22 Faculty Convivium noon, Morris Conference Center
• 24 Department Chair recommendations due to Dean-Fall 2026 and AY 2026-2027 sabbatical requests and Phased Retirement
• 23 Fall Faculty Institute 12-5pm
• 24 Fall Faculty Institute 12-5pm
• 28 SEVA – Lecture, Morris Otsego Grille, 12pm
• 31 APPs for adjuncts/related extra service for Spring 2026 due to Provost’s Office
• 31 Dean recommendations to Provost for Term Contract Renewal due in SharePoint RTP (app)
• 31 Promotion & Tenure Committee Recommendations due in SharePoint RTP (app)

November

• 10 Major pre-enrollment begins.
• 12 Life of the Mind
• 13 Life of the Mind and Community of Scholars
• 14 Dean's recommendations due to Provost - Fall 2026 and AY 2026-27 sabbatical requests and phased retirement
• 14 Provost’s Recommendations for Promotion & Tenure due in SharePoint RTP (app)
• 17 Spring 2025 pre-enrollment begins
• 20 Richard Siegfried Academic Excellence Lecture
• 21 Provost recommendations for Term Contract Renewal due in SharePoint RTP (app)

December

• 1 Provost's recommendations due to President - Fall 2026-AY 2026-27 sabbatical requests
• 1 Department chairs submit staffing requests (w/APP’s and supporting documentation/data) to Deans
• 5 President’s Decisions for Promotion & Tenure and Term Contract Renewals due to Employee Services
• 7 Fall 2025 Commencement
• 12 President's decision due - Fall 2026 and AY 26-27 sabbatical requests
• 12 Files due from Faculty candidates (to Department) for Term Contract Renewal & Promotion-Tenure for Aug 31, 2026 notification
• 15 Employee Services notification to employee for Term Contract Renewal, Promotion & Tenure Decisions

Updated 5/25/25