Student Grant Program for Research & Creative Activity

Fall 2019 Guidelines/Application Instructions

Deadline: Wednesday, October 23rd at 11:59 pm

This grant program is funded by the State University College at Oneonta Foundation, Inc. and the SUNY Oneonta Alumni Association through charitable gifts and grants to the College.

Note: When mentoring students on grant-funded independent research, please keep in mind that the following five SUNY criteria for approved applied learning activities should be addressed: 1) The activity is structured, intentional and authentic. 2) The activity requires preparation, orientation and training. 3) The activity includes monitoring and continuous improvement. 4) The activity requires structured reflection and acknowledgment. 5) The activity must be assessed and evaluated.

"Traditional" Track


General Program Description:

To encourage and support student research and creative activity at SUNY Oneonta, the College Senate Committee on Research, with financial support from the State University College at Oneonta Foundation, Inc. and the SUNY Oneonta Alumni Association, awards grants for independent projects conducted by students with faculty sponsorship in any discipline or interdisciplinary area.

Student and Faculty Sponsor Eligibility and Expectations:

  • All applicants must be full- or part-time SUNY Oneonta students during the period that the proposed work is to be conducted, as indicated in the project description (no retroactive funding allowed). Students graduating in December 2019 are not eligible to apply.
  • The program’s priority is to fund undergraduate applicants; however, graduate students may apply. Approximately 10% of the total funding allocated for a given year will be awarded to graduate applicants.
  • Primary faculty sponsors must be SUNY Oneonta academic or professional staff employees. Part-time faculty do qualify as a sponsor if they have a current contract and expect to have a spring 2020 semester contract.
  • The number of student participants on a single proposal may not exceed three [3]; the unique contribution of each student participant must be described in the proposal.
  • No faculty member may sponsor or co-sponsor more than two [2] Traditional Track projects per grant cycle.
  • Funding is intended to support independent student research and creative activity; faculty sponsors are expected to help plan the project, review the proposal/provide feedback to the student(s) prior to submission, assure applicable compliance issues are addressed, and assist with progress/completion within the specified time frame.
  • Student applicants must write the proposal (with appropriate feedback from the faculty sponsor) and, if awarded: carry out the project, keep records, and present the project at a SUNY Oneonta Student Research & Creative Activity (SRCA) Day event.
  • Grant recipients and faculty sponsors will be required to address applicable compliance issues prior to accessing funds. This includes a requirement for grant awardees AND their faculty sponsors of research-related projects to complete applicable Responsible Conduct of Research (RCR) training prior to accessing awarded funds.

This program does NOT fund:

• Projects that are part of a regular course (independent study or internship projects are eligible).
• Training courses, workshops, lessons (private or otherwise), etc. or travel to attend and/or present at conferences/meetings/performances/exhibits, etc. (only travel to conduct the proposed research/creative activity is allowed).
• Work that has been completed prior to award notification. (Grants will be awarded only for work that is to be undertaken during the timeline period specified in the Project Description.)
• Proposals that do not specifically follow the instructions and format described in the Guidelines/Application Instructions.

Other Considerations:

  • Applications will be reviewed primarily on: [a] clarity and completeness of the Project Description, [b] quality and novelty of the proposed project, [c] budget presentation and justification of need, [d] potential of the project to be carried out and completed by the student(s), [e] evidence of student-authored proposal, [f] demonstrated commitment/support of the faculty sponsor(s), [g] the learning experience for the student, and [h] compliance with guidelines and instructions.
  • The Committee on Research also considers compliance with Academic Integrity in its review of applications. Plagiarism is a serious violation; any indication of such academic dishonesty will be cause for immediate rejection and possible pursuit of punitive actions.
  • If the proposed project includes interviews, surveys, or other activities that engage human subjects, grant recipients will be required to address applicable compliance issues prior to commencing the project. If applicable, applicants must include sample questions with the proposal (section h).
  • Applicants are advised to carefully proofread their proposal prior to submission; applications with excessive typos, grammatical errors, etc. will not be competitive.
  • The Committee on Research reserves the right to contact student applicants and/or their faculty sponsors with questions regarding the contents of applications prior to award decision.
  • Successful applicants and their faculty sponsors will be required to sign a Terms of Award Agreement (accepting fiscal responsibility) and to address all compliance issues prior to accessing awarded funds.
  • Grant awards are not transferable to students other than the original applicant(s) without approval of the Committee on Research.
  • Publication/presentation of the work must carry the names of both the student awardee(s) and faculty sponsor(s), and acknowledge the grant program and support from the College at Oneonta Foundation and the SUNY Oneonta Alumni Association.

Budget Information:

  • Budget requests/maximum allowed are proposed per project, not per student, if more than one.
  • The budget may include up to $1,500 (maximum) for allowable expenses directly related to the project, such as supplies, materials, laboratory expenses (e.g. sample analysis), travel to conduct the research/creative activity, duplicating costs, etc. Do not request more than the maximum allowed. The cost of conducting the project may be significantly less; only expenses required to conduct the project should be requested. Budgets will be reviewed carefully and reduced if not well justified. Some projects may not require a budget for any of these categories, but students will be eligible for fellowship funding (see below).
  • Student grant awardees will be considered for fellowships of up to $300 per project (not per student, if multiple), which are not to be requested or included as part of the project budget. Fellowships will be recommended by the faculty sponsor after the student awardee(s) have presented at a SRCA Day event. Faculty sponsors will receive $300 fellowships or travel/supply/book awards for each project sponsored (maximum of two); for projects with multiple faculty sponsors, the award will be split between sponsors.
  • Requests for general-purpose equipment (to be dedicated to the project) such as computers, digital recorders, cameras, GPS systems, etc. must be explicitly justified as to its specific need to conduct the project, including a statement that similar resources are not available. Maintenance costs of equipment previously acquired for faculty/departmental use may not be requested.
  • Non-consumable items and general-purpose equipment purchased with grant funds become the property of the faculty sponsor(s)’s department(s) upon completion of the project.
  • Budgets will be scrutinized carefully and must be well documented and justified with expenses that are clearly required to conduct the proposed project, not to present at conferences, meetings, etc. Funds must be used for expenses related to the work undertaken by the student(s), not the faculty sponsor(s).

SUBMISSION:

Download and complete required FORMS – Student Application Form (to be submitted by the student applicant[s]), and Faculty Sponsor Form (to be submitted separately by a faculty sponsor) – also available on the Committee on Research website. Email completed application as file attachment(s) [PDF or Word] to Kathy Meeker no later than the October 23rd 11:59 PM deadline. Student Application and Faculty Sponsor Forms must be submitted separately by the deadline.

"Shadowing" Track


The objective of this initiative, funded by an award from the Strategic Allocation of Resources (StAR) program, is to strengthen and grow student research and creative activity (CA) by supporting “tiered” opportunities for faculty to expose students to scholarly activity early in their college careers, and to encourage students to engage in more advanced participation as they progress toward graduation. This initiative also seeks to attract students who are traditionally underrepresented in such endeavors.

Through the Research/CA “Shadowing” Track, faculty will be incentivized to broaden student engagement in scholarly activities, whereby a student with little-to-no experience (freshmen/sophomores, but first-year transfer students are also eligible) would join a faculty member’s research/CA endeavor as an observer. This could take the form of a student joining a research team or working with an individual faculty member (sitting in on meetings, observing in the laboratory, conducting background research, for example). It could be a beginning student shadowing/assisting an upperclassmen on his/her funded Student Research/CA Grant or other independent faculty-mentored project, or joining a one-on-one or small group mentoring program with a faculty member whose research/CA agenda may not be conducive to direct student engagement in the activity. (The student participant would benefit from learning first-hand about the process, progress, etc.) This track will help prepare students interested in pursuing an independent research/CA project later in their college experience. It could serve, for instance, as an opportunity for gathering ideas for a research or creative activity project, learning about methodologies, and thinking about realistic timeframes.

Guidelines and Program Information

  • Applications for funding are to be submitted by full- or part-time faculty/professional staff only (no student applications allowed).
  • Interested students (freshmen/sophomores/first-year transfers) who need guidance on becoming a research/CA ‘shadow’ student may contact a member of the Committee on Research for assistance.
  • Activity must be a full semester (SPRING 2020) experience.
  • Any given student is limited to one funded shadow experience per application round.
  • A faculty member may have no more than two “shadow” students at any given time.
  • Once approved, faculty applicant can re-apply for one additional semester and/or summer experience for any given student.
  • Funding requests can include: faculty stipend of $150, “shadow” student stipend of $100, and up to $500 for other related costs (must be detailed and justified in application).
  • Faculty awardees will be required to submit a brief assessment at the end of the shadowing experience, including a summary of activities, how the experience benefited the student, any specific outcomes, and whether the student is likely to continue work on the grant-sponsored research or creative activity.

HOW TO SUBMIT A SHADOWING TRACK APPLICATION:
Faculty Applicant: Complete the online APPLICATION FORM by the October 23rd 11:59 pm deadline.

Applicants for funding will be asked to review the proposed activity in relation to the five SUNY Criteria for “Approved” Applied Learning Activities, i.e. that the activity: (1) is structured, intentional and authentic; (2) requires preparation, orientation and training; (3) includes monitoring and continuous improvement; (4) requires structured reflection and acknowledgement; and (5) is assessed and evaluated. (Not all activities will meet all criteria; but faculty should strive to design activities that meet the criteria where possible.)

"Classroom-based" Track


The objective of this Strategic Allocation of Resources (StAR)-funded initiative is to strengthen and grow student research and creative activity (CA) by supporting “tiered” opportunities for faculty to expose students to scholarly activity early in their college careers, and to encourage students to engage in more advanced participation as they progress toward graduation. This initiative also seeks to attract students who are traditionally underrepresented in such endeavors.

Through the “Classroom-based” Track faculty can apply for funding of up to $1,000 to support activities that would enhance the research/CA element of a course. For example, class visits to historical or government archives, museums, special collections or artist studios would expose students to using primary research/sources not available on campus and enrich their understanding of research methods or the creative process. Faculty could also apply for supplies/materials, software, etc. for a specific course-based project with expenses above those covered by teaching budgets, for participation in field trips to conduct research, for publication costs for projects with student co-authors, or for guest expert speakers. Other activities might include, for example, students working on a campus-based undergraduate research journal with a faculty advisor or assisting faculty who edit/work on professional journals, or a class participating in field work – basically, activities that expose students to the breadth, depth, and application of scholarly/creative activity. This track is flexible so as to allow for opportunities that may not be included in the above description.

Application information

  • Applications are to be submitted by full- or part-time faculty/professional staff only (must have a spring 2020 appointment or contract); no student applicants.
  • Only one application per semester may be submitted by any given faculty member.
  • Applicants may request up to $1,000 (amount may be shared between multiple activities on one application)
  • Graduate courses, independent study, and internships are not eligible
  • Faculty awarded funds through this track will be required to submit a brief report to the Committee on Research that describes how funding was used and its impact on enhancing the research or creative elements of the course.

HOW TO SUBMIT A CLASSROOM-BASED APPLICATION:
Faculty Applicant: Complete the online APPLICATION FORM by the October 23rd 11:59 pm deadline.

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