Cross Registration Policy

Approved by the Provost
Approved by Cabinet on 6/18/20
Review again on 6/18/2025

Policy Contacts
Academic Advisement: academic.advisement@oneonta.edu, 607-436-3390
Financial Aid: finaid@oneonta.edu, 607-436-2532
Registrar: registrar@oneonta.edu, 607-436-2472
Student Accounts: studentaccts@oneonta.edu, 607-432-3389

SUNY Oneonta Cross Registration Policy

Policy Statement

SUNY Oneonta supports the SUNY Cross Registration Policy which promotes timely degree completion by providing students access to courses at other SUNY campuses while they are enrolled at their home campus. Cross registration occurs when one SUNY institution (the “host” institution) provides instruction for a student who is enrolled in a degree or certificate program at another SUNY institution (the “home” institution). Both the home and host institutions must approve a student's request to cross register. SUNY Oneonta students may cross register at a participating host institution during a fall, spring, or summer academic term when a required course is not available at SUNY Oneonta and the lack of course availability would result in increased time to degree completion. For fall and spring terms, students are liable for combined tuition and applicable fees up to the full-time rate at SUNY Oneonta, as well as any course fees charged by the host institution.

Rationale

Cross registration allows students to complete required courses at other SUNY campuses when a course or courses are unavailable at SUNY Oneonta.

Applicability of the Policy

This policy is applicable to both part-time and full-time undergraduate students who are matriculated in a degree or certificate program and are approved for cross registration by SUNY Oneonta and the host campus.

Exclusions: This policy does not apply to winter terms, graduate students, international programs, or SUNY's statutory colleges at Cornell and Alfred University.

Policy Elaboration

For students to receive the benefits of cross registration, both SUNY Oneonta and the host institution must approve a student’s request to cross register. Students must meet all degree residency requirements at SUNY Oneonta. When possible, the determination should be made prior to the start of SUNY Oneonta’s academic term. Below are the criteria to participate in cross registration.

1. Student must be enrolled and matriculated in an undergraduate degree or certificate seeking program at SUNY Oneonta.

2. Cross registration must be used to satisfy degree requirements.

3. Fall and Spring cross registration requests will be approved for students only in cases where a required course is not available at SUNY Oneonta and the lack of course availability would result in increased time to degree completion.

4. During summer, students must use the online cross registration system to register for courses at another SUNY campus. If the host institution does not participate in cross registration during the summer, students may opt to submit a Prior Approval for Transfer Credit Form and attend the host institution as a visiting or non-degree student.

5. Cross registration is subject to factors such as availability of space and satisfactory completion of course pre-requisites. Registration priority is given to home institution students.

6. Cross registration at the host institution is limited to six credits per fall or spring semester. A cross registered student’s total workload, including the cross registered credits, will not exceed SUNY Oneonta’s Maximum Credit Per Term Policy.

7. Students wishing to complete coursework at Oneonta through cross registration must have a 2.0 cumulative GPA at the home institution, not be in a dismissed/expelled/suspended status from Oneonta, and not have any holds on their records.

8. Oneonta degree students wishing to take coursework at another institution must adhere to the Prior Approval of Transfer Credit process prior to requesting cross registration at another institution via the SUNY online Cross Registration Form.

9. Students matriculated at other SUNY campuses wishing to cross register at SUNY Oneonta should follow their home campus’s procedures and utilize the SUNY online Cross Registration Form to submit a request.

10. Students wishing to use financial aid to pay for coursework at a host institution must use the cross registration system.

Fall and Spring: Students are billed for tuition and fees only up to the full-time rate at the home institution, even when the combined registration exceeds 12 credits. Students are also billed for any course-related fees associated with the host institution credit.

Summer: Students are billed for tuition and fees on a per credit basis. Students are also billed for any course-related fees associated with the host institution credit.

The Financial Aid Consortium Agreement will allow aid-eligible students registered within the SUNY Financial Aid Consortium to combine program-applicable credits at multiple SUNY campuses for financial aid purposes. The Agreement includes eligibility and procedural guidelines for the student, home campus and host campus. The Agreement is built into the online cross registration system and can only be accessed through that system.

Definitions

a. Cross registration. Cross registration occurs when a SUNY host campus provides instruction to a matriculated student enrolled in a degree or certificate program at a different home campus. Cross registered instruction may be delivered in any instructional format.

a. Home Campus. The campus of primary registration (matriculation) for a student attending a SUNY institution.

b. Host Campus. A SUNY campus that provides instruction to a matriculated student registered at a different SUNY home campus.

c. Matriculated. A student who has been accepted into and is enrolled in an academic program at the reporting campus. A matriculated student has been accepted into a specific academic program (major) or one who has committed to pursuing a degree at a specific award level (such as associate or baccalaureate), but not yet chosen a specific field of study.

d. SUNY Financial Aid Consortium. On November 3, 2016, the SUNY Board of Trustees approved the establishment of the SUNY Financial Aid Consortium which includes all SUNY campuses that are fully accredited and eligible to participate in the federal Title IV and New York State financial aid programs. The Consortium enables any student who is eligible for aid, matriculated in an eligible program, and enrolled at any SUNY campus within the Consortium, to register for academic credit with any other SUNY campus(es)within the Consortium and combine the program-applicable credits into a full-time load for financial aid purposes.

Procedure

Cross Registration Guidelines

Forms

Cross Registration Form

Related Documents/Policies

SUNY Cross Registration Resources

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