Cross Registration Policy

Policy Statement

SUNY Oneonta supports the SUNY Cross Registration Policy which promotes timely degree completion by providing students access to courses at other SUNY institutions while they are enrolled at their home institution. Cross registration occurs when one SUNY institution (the “host” institution) provides instruction for a student who is enrolled in a degree or certificate program at another SUNY institution (the “home” institution). Both the home and host institutions must approve a student's request to cross register. SUNY Oneonta students may cross register at a participating host institution during a fall, spring, or summer academic term. For fall and spring terms, students are liable for combined tuition and applicable fees up to the full-time rate at SUNY Oneonta, as well as any course fees charged by the host institution.

Rationale

Cross registration allows students to complete required courses at other SUNY institutions when a course or courses are unavailable at SUNY Oneonta.

Applicability of the Policy

This policy is applicable to both part-time and full-time undergraduate students who are matriculated in a degree or certificate program and are approved for cross registration by SUNY Oneonta and the host institution.

Exclusions: This policy does not apply to winter terms, international programs, or SUNY's statutory colleges at Cornell and Alfred University.

Policy Elaboration

For students to receive the benefits of cross registration, both SUNY Oneonta and the host institution must approve a student’s request to cross register. Students must meet all degree residency requirements at SUNY Oneonta. When possible, the determination should be made prior to the start of SUNY Oneonta’s academic term. Below are the criteria to participate in cross registration.

1. Student must be enrolled and matriculated in a degree or certificate seeking program at SUNY Oneonta.
2. Cross registration must be used to satisfy degree requirements.
3. Cross registration is subject to factors such as availability of space and satisfactory completion of course pre-requisites. Registration priority is given to home institution students.
4. A student’s total workload, including the cross registered credits, may not exceed the home institution's credit limit policy.
5. Students seeking to complete coursework at Oneonta through cross registration must have a 2.0 cumulative GPA at the home institution, not be in a dismissed/expelled/suspended status from Oneonta.
6. Oneonta degree students seeking to take coursework at another institution must adhere to the Prior Approval of Transfer Credit rules.
7. Students matriculated at other SUNY institutions seeking to cross register at SUNY Oneonta should follow their home institution’s procedures and utilize the SUNY online Cross Registration Form to submit a request.
8. Students seeking to use financial aid to pay for coursework at a host institution must use the cross registration system.

Fall and Spring: Billing and payment for cross registered credits will be processed by the student’s home institution. The home institution will bill the student for tuition and fees up to the full-time rate of the home institution, even when combined registration exceeds 12 credits. The home institution will also bill the student for any course-related fees associated with the host institution credit.

Summer: Billing and payment for cross registered credits will be processed by the student’s home institution. The home institution will bill students for tuition and fees on a per credit basis. The home institution will also bill the student for any course-related fees associated with the host institution credit.

The Financial Aid Consortium Agreement will allow aid-eligible students registered within the SUNY Financial Aid Consortium to combine program-applicable credits at multiple SUNY institutions for financial aid purposes. The Agreement is built into the online cross registration system and can only be accessed through that system.

Definitions

1. Cross registration. Cross registration occurs when a SUNY host institution provides instruction to a matriculated student enrolled in a degree or certificate program at a different home institution. Cross registered instruction may be delivered in any instructional format.
2. Home Institution. The institution of primary registration (matriculation) for a student attending a SUNY institution.
3. Host Institution. A SUNY institution that provides instruction to a matriculated student registered at a different SUNY home institution.
4. Matriculated. A student who has been accepted into and is enrolled in an academic program at the reporting institution. A matriculated student has been accepted into a specific academic program (major) or one who has committed to pursuing a degree at a specific award level (such as associate or baccalaureate), but not yet chosen a specific field of study.
5. SUNY Financial Aid Consortium. On November 3, 2016, the SUNY Board of Trustees approved the establishment of the SUNY Financial Aid Consortium which includes all SUNY institutions that are fully accredited and eligible to participate in the federal Title IV and New York State financial aid programs. The Consortium enables any student who is eligible for aid, matriculated in an eligible program, and enrolled at any SUNY institution within the Consortium, to register for academic credit with any other SUNY campus(es)within the Consortium and combine the program-applicable credits into a full-time load for financial aid purposes.

Forms

Cross Registration Form

Contacts

• Academic Advisement: academic.advisement@oneonta.edu, 607-436-3390
• Financial Aid: finaid@oneonta.edu, 607-436-2532
• Registrar: registrar@oneonta.edu, 607-436-2472
• Student Accounts: studentaccts@oneonta.edu, 607-432-3389

Related Documents/Policies

SUNY Cross Registration Resources

Approved by Cabinet on 6/18/20
Latest Revision 5/2025