COVID-19

COVID-Response Plans, Procedures, and Requirements

Operating procedures in response to the pandemic and frequently asked questions are listed below.

The purpose of this plan is to ensure the collective health and safety of SUNY Oneonta students, faculty and staff, and do our part to minimize the potential health and safety impact to our surrounding community. We continue to follow all applicable federal, state and local health guidance pertaining to COVID-19. The following plan highlights the procedures we will follow to ensure student success and maintain the health, safety and wellness of our campus and local community.

This plan is a living document and subject to change based on new and evolving information and guidance from the CDC, New York State and SUNY. Please continue to check this page for updates on our response to the pandemic.

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Testing, Academic and Campus Operations Guidance

Free COVID-19 tests are available on campus for asymptomatic students and employees. The purpose of surveillance testing is to survey a non-symptomatic population to detect if the virus is present and prevent it from spreading undetected through the college population.. 

Surveillance Testing: 

Fall 2022: 
  • Students:
    • Students with an approved exemption on file (unvaccinated) are required to participate in surveillance testing every other week.​​​ Students will receive an email at the beginning of each week they are required to test.
      • Unvaccinated students will be selected for their testing weeks and will receive a notification via email, they cannot self-select.  If an unvaccinated student misses their assigned testing week, they must test the following week to remain in compliance (and then will have to test on their regularly scheduled week the next week - so if students miss a required test, they will have to test two weeks in a row). 
    • Fully vaccinated students are not required to participate in surveillance testing, but are welcome to do so as often as they would like.
  • Employees:
    • Pursuant to the current Memoranda of Understanding (MOUs) between SUNY and the bargaining units, unvaccinated employees, or those whose vaccination status is unknown, are required to test for COVID weekly through Aug. 31, 2022. If these MOUs are renewed or extended beyond that date, the Office of  Human Resources will  provide an update about employee testing requirements.  
    • All employees are welcome to participate in regular surveillance testing if they so choose.
       

Remember, surveillance testing is only for people who are asymptomatic. Anyone with COVID symptoms who needs a test should see the section about “diagnostic testing” below. 

The college reserves the right to increase the frequency of testing among the entire campus community at any time based on local, regional, or national conditions and/or regulations. 
 

When & How to Get a Surveillance Test:

The surveillance testing center is located in the Morris Conference Center and is open for walk-in testing. 
(Morris Conference Center is located near Human Ecology and Alumni Hall and can be seen as building 33 on the campus map.)

Fall 2022 On Campus Testing Center Hours of Operation:

  • Tuesdays: 9 a.m. - 5 p.m

What if you miss the testing center? Those who miss the testing center can get a test off campus to satisfy their weekly testing requirement. Use the state's test site finder or purchase a BinaxNOW, FlowFlex, QuickVue, iHealth, or CareStart over-the-counter/ at-home test then report the results of a test taken off campus or at home. Anyone using an at-home test must write their name, date of birth, and the date the test was taken on the test kit or a piece of paper then take and upload a photo of both the kit, paper and a government-issued ID card next to each other to meet the weekly testing requirement. 

  • Students: Please report your test result to the online self reporting tool and contact the Health Center (607-436-3573) immediately. 
  •  Employees: Report your  test result to Human Resources (607-436-2509). 

Surveillance Testing Compliance Timeline: 

Fall 2022:

The testing cycle for students (weekly schedule for compliance) runs Monday - Sunday. The testing center will be open for walk-ins on Tuesdays - see hours of operation above.

    Tests must be taken and results submitted by the end of the day on Sunday to remain in good standing. (Tests done on Sundays satisfy the requirement for the testing week that began on the prior Monday; they do not meet the requirement for the following testing week.)

    If a student misses their assigned testing week, they must test the following week to remain in compliance (and then will have to test on their regularly scheduled week the next week - so if students miss a required test, they will have to test two weeks in a row). 
     

    Surveillance Testing Procedure:

    What kind of tests are conducted for the on campus surveillance testing? The tests conducted on campus are saliva-based pool tests. These are simple, self-administered oral swab tests that only take a few minutes to complete. Instructions on how to conduct the test will be provided at the testing center.

    Individual test samples are pooled together in small groups and the pool is tested for COVID. If the pool comes back negative, then all samples in that pool are presumed negative. If the pool comes back positive, the individual swabs will be tested separately to see which is/are positive.

    Off-campus and on-campus student tests will be pooled separately, and on-campus student tests will be pooled by residence hall.

    If you have not previously participated in the college’s pool testing, you will need to create an account at app.clarifi-covid-19.com. If you already have an account, please log in and register for each new test. To reduce wait times at the testing center, it’s best to do this ahead of time on your mobile device. If you do not have a cell phone and/or need help, you can register for your test with assistance from volunteers at the testing site.

    Before testing you must:

    • wait 1 hour after brushing your teeth
    • wait 30 minutes after eating, drinking, smoking, vaping, chewing gum/mints

    Surveillance Testing Results: 

    If an someone is in a negative pool, their test is presumed negative and the result will be displayed in the app.clarifi-covid-19.com. testing portal. 

    If a student is in a positive pool, they should wear a mask until the individual reflex test results come back. If the result is positive, follow the isolation procedures below.

     Employees:

    • As of October 2021, all employees, regardless of vaccination status, will be notified about the positive pool via email and are required to quarantine to prevent any asymptomatic spread from breakthrough cases. If their individual test result comes back negative, they will be notified via email and the testing portal and can stop their quarantine. If their individual test result comes back positive, employees will be contacted by  Human Resources with instructions on isolating.
       

    Important Reminder:

    Please note that the testing requirements may change depending on conditions on campus or in the local community, county, region, state, or nation. The college reserves the right to change the testing procedures and/or increase the frequency of testing among the entire campus community (including selection of fully vaccinated individuals on a random basis) at any time. Surveillance testing helps catch asymptomatic cases and can prevent an outbreak.
     

    Wastewater Testing

    During the fall and spring semesters, on-campus wastewater testing will also be conducted to help monitor the positivity level on campus and identify any areas or buildings that may be experiencing an increase in cases.

    Surveillance Testing Center for Asymptomatic SUNY Oneonta Students & Employees:

    Location: Morris Conference Center 
    Testing is available on a walk-in basis. See "Surveillance Testing" section above for instructions on testing procedures. (Morris Conference Center is located near Human Ecology and Alumni Hall and can be seen as building 33 on the campus map.)

    Fall 2022 Hours of Operation:

    • Tuesdays: 9 a.m. - 5 p.m.

     

    For students who are seeking a test at the Health Center, please see the "Diagnostic Testing for Symptomatic Students & Employees" section above. 

    Students: Diagnostic testing for symptomatic students is available at the Health and Wellness Center or at any local pharmacy or health clinic. Students can call the Health Center for an appointment Monday - Friday from 8 a.m. - 4 p.m. at 607-436-3573.

    • All students who develop symptoms should go into a precautionary quarantine until test results are returned. Please contact the quarantine & isolation team at 607-436-2077 for assistance and advice on moving to quarantine, both on or off campus.
    • If students get a test off campus, they must report the results to the Health Center immediately.
      • Everyone who tests positive must isolate regardless of vaccination status. If a student gets a positive result after the Health Center closes, please report your positive test result to the online self reporting tool and contact the Health Center (607-436-3573) immediately. Contact the Q&I team for assistance moving to the isolation building if isolating on campus (607-436-2077). 

    Employees should contact their primary care physician or a local pharmacy/clinic for a test if they develop symptoms, and if the test is positive they must report it to Human Resources.

    Off-Campus Testing Options:

    Off-campus clinic or at-home tests results can be accepted if a student misses a required surveillance test on campus. However, asymptomatic students and employees are strongly encouraged to utilize the on-campus surveillance (pool) tests as they are free and among the most accurate COVID tests available today. Remember, the surveillance tests are saliva-based tests that are quick and simple to take. The college does not provide reimbursement for purchase of at-home or off-campus tests.

    Off-campus or at-home tests are good options for students who develop symptoms outside of the Health Center's business hours. Please refer to the "Diagnostic Testing" section above for more information.

    New York State offers an online test site finder to locate testing sites off campus. The only at-home test brands the college accepts are BinaxNOW, QuickVue, FlowFlex, iHealth, and CareStart.

    Students must submit off campus test results to the Health Center by uploading a screenshot/photo/.pdf of the results to our online self reporting tool.  Anyone using the BinaxNOW, QuickVue, FlowFlex, iHealth, or CareStart at-home test must write their name, date of birth, and the date the test was taken on the test kit then take and upload a photo of both the kit and a college or government-issued ID card next to each other when self-reporting a result.

    What do students and employees do if they receive a positive test result with an off campus/at-home test? 

    First, you should isolate yourself from others and then report your test to the college. (Students needing assistance with quarantine or isolation can contact the Q&I team at  607-436-2077.) 

    • Students: Please report your positive test result to the online self reporting tool and contact the Health Center (607-436-3573) immediately. Contact the Q&I team for assistance moving to the isolation building if isolating on campus (607-436-2077). 
    •  Employees: Report your positive test result to Human Resources (607-436-2509). You should also report your positive result to your primary care provider and/or the Otsego County Department of Health. (Or your local department of health if you are not a resident of Otsego County.) Isolate at home for the instructed amount of time prior to returning to work. 

    Effective Jan. 2022, The college has adopted new guidance on quarantine and isolation using information from the CDC, New York State and the Otsego County Department of Health.

    Please note: Anyone experiencing symptoms of COVID-19 at any time should self-isolate and seek a diagnostic test as soon as possible. As with any illness, students should contact their primary care provider or the Health Center, and employees should refer to their primary care provider, for guidance on symptoms or treatment.

    Isolation:

    Isolation is for people who have tested positive for COVID-19. Isolation is the same for everyone regardless of vaccination status. Anyone who tests positive must isolate for a minimum of 5 full days. See below for detailed instructions for various circumstances.

    Those with a positive test result must:

    • Isolate for 5 days, counting day 0 ​​​​​ of the isolation timeline as the day that symptoms developed or the date the positive test was received - whichever comes first.
    • You must isolate until at least the end of day 5.
    • If after day 5 you are fever-free for at least 24 hours without fever reducing medication and no other symptoms are present, isolation may end and a mask must be worn around others for days 6-10.  
      • If symptoms are present after day 5, isolation must continue until fever-free for 24 hours without fever reducing medication and no other symptoms are present.
    • A well-fitting mask, preferably N95 or KN95, must be worn anytime around others (except while eating or sleeping) until day 10 of this timeline
    • Immunocompromised individuals should speak to their primary care provider for additional recommendations.

       

    For further guidance and to report a positive case or close contact:

    • Students who test positive should contact the Health Center for guidance in terms of their symptoms and the appropriate quarantine or isolation time.
    • Employees should report any positive cases to Human Resources as soon as possible and contact their primary care provider should they have questions about their symptoms.

     

    Quarantine:

    Per CDC guidance, quarantine is no longer recommended for those exposed to COVID-19. Regardless of vaccination status, those exposed to COVID-19 should wear a high-quality mask for 10 days post exposure and get tested on day 5. 

    Quarantine is also for individuals who are symptomatic and awaiting a test result.

    Those with symptoms of COVID-19 must:

    • Quarantine until negative test result is received or 5 days symptom free, whichever is first.
    • It is recommended to wear a well-fitting mask, preferably N95 or KN95, anytime around others (except for eating and sleeping) for 10 days and to take a precautionary test at least 5 days after exposure.
    • If the test is positive, these individuals must isolate and are required to follow the guidance above and directions from the Department of Health and the Health Center (students) or Human Resources (employees).  

    All employees who are part of a positive pool must quarantine until the individual reflex tests results come back.

     

    Special Q&I considerations based on residential status:

    Residential Students

    • Residential students who may have to quarantine or isolate based on the guidance above must do so in the designated quarantine or isolation residence hall. College staff will provide special transportation to the quarantine or isolation hall, where you will have meals prepared and delivered by our catering staff.
    • The quarantine and isolation buildings have dedicated staff members.  Denison Hall will serve as our isolation hall.
    • Symptomatic students, regardless of vaccination status, who live in a residence hall and who cannot schedule a same day appointment with the Health Center or get a rapid test must notify their RD and quarantine in a designated quarantine space until they can make their appointment. Students who do not comply with this directive may be subject to disciplinary actions.                                                            

    Off-Campus Students & Employees

    • Students who live off campus and employees who need to quarantine or isolate according to the guidance above should do so at their residence. See resources for students who are quarantining or isolating off campus.
    • Off-campus students are able to quarantine/isolate on campus if preferred/necessary and can contact the Q&I team at 607-436-2077 for assistance on moving into the quarantine or isolation hall.

    Fall 2022:

    At this time, masks are optional in most spaces on campus.

    Masks are still required in the following scenarios:

    • For anyone visiting the Counseling, Health and Wellness Center for any reason.
    • Within the on-campus testing center. Masks are required inside the testing center room, but not in other parts of the building.
    • Within days 6-10 after you leave isolation if you test positive for COVID at any point.
    • Any time you are experiencing symptoms that could be COVID, – you should seek a test and self-isolate until you receive the results –  when it may be required due to close contact with COVID, or in accordance with quarantine and isolation requirements. 

    Masks are still welcome on campus and masking indoors is still encouraged.

    • When worn, masks should fit snugly to the wearer's face, fully covering the nose and mouth.

    Free masks are still available to students and employees:

    • KN95, surgical and cloth masks are available at the HuB in the Hunt Union, main desk in Morris Conference Center and at the main desk in Milne Library.  Offices and departments can put in a work order to request a supply of surgical or KN95 masks.

    While masks are often worn to help protect those around you, they can help protect yourself as well – especially by wearing a KN95 or N95 mask/respirator, which offer the best personal protection.

    Those who are exempt/unvaccinated or not yet fully vaccinated/boosted are especially encouraged to wear masks anytime they are around others.

    Please continue to carry a mask with you while you're on campus. 

    • If you are meeting in a one-on-one setting and the other person requests that you wear a mask, please respect that request and continue to act with kindness and care toward your fellow Red Dragons. 

    It is important to respect others’ individual choice to wear a mask.

    • See the "Frequently Asked Questions" below for details about why the mandate was discontinued but masks are still encouraged, and why some people may continue to mask.

    This shift in our mask guidance does not change policies on surveillance testing, vaccination/boosting, requirement to report positive cases, and quarantine/isolation.

    • Please continue to follow all instructions in emails you get about testing requirements or submitting vaccine/booster information. See the  "Testing Procedures," “Vaccination Policy” and “Quarantine & Isolation” sections of this page for related information

     

    The college will continue to monitor the presence of COVID on campus and reserves the right to make any necessary adjustments in masking and other health and safety guidance as public health conditions or state/SUNY/federal regulations warrant.

    Faculty, staff and students may host visitors on campus and inside buildings, with the exception of inside residence halls (see residence hall guidance below). Guests and visitors include anyone who is not a current employee or student at the college who is invited to visit any indoor space on campus, ie: colleagues or visitors attending an in-person meeting, visitors here for a tour of any space or facilities, etc. In-person appointments and meetings are allowed in spaces that can accommodate proper social distancing . Anyone inviting multiple guests to gather or meet together must abide by the most current event capacity limits listed below.

    Guests with an appointment or pre-arranged visit are not required to complete a visitor daily health screening at this time. However the visitor health screening is still available as an option if a host would like to take extra precautions. Contact Graig.Eichler@Oneonta.edu for more information on the visitor daily health screening.

    Contractors and vendors are required to submit a COVID safety plan to the Facilities, Safety and Planning Office for review. 

    College community members and visitors are required to continue following the college’s most recent health and safety protocols. Please see specific guidelines for masking, distancing, testing, and vaccination above.

    Residence Hall Guest Policy

    On-campus residents can host outside guests in their residence hall, provided the guest can supply proof they are fully vaccinated. 

    • A guest registration form must be completed and submitted to residence life staff. Forms are available in the RA office in each residence hall or in the main office for Residential Community Life in Wilsbach Hall and can be filled out ahead of time, or at the time a guest arrives.
    • If the guest is present while the form is being filled out, the residence life staff will have the authority to review the guest’s CDC vaccination card or the excelsior pass to confirm full vaccination (at least two weeks past final dose of vaccine). No other form of vaccine proof will be accepted. Proof of a negative test will not be accepted in place of proof of vaccine.
    • If the form is submitted in advance of the guest’s arrival, the guest can send their host a screen shot of their CDC vaccination card or their excelsior pass to be submitted with the form for review by residence life staff.
    • Hosts must get their roommate(s) approval before bringing a guest into any living area.
    • All guests must follow all federal, state and local laws and college policies as outlined in the residence hall license
    • Guests must always be accompanied by their hosts. Guests may not be left alone inside personal residence hall rooms or common spaces.

    Any enrolled student or college faculty/staff who is fully vaccinated or following weekly pool test requirements (unvaccinated/partially vaccinated/exempt from vaccination) will be allowed to visit residential students in their residence hall, including student rooms and public spaces open to residents. College community members should be prepared to show ID and proof of vaccination/testing participation if asked by the residential staff.

    Please note, that the policy is subject to change at any time in response to the pandemic’s impact on our campus, local community, or wider region. Any changes will be communicated via email and residence life staff.

    Venue Capacity

    There are no capacity restrictions for on-campus events. Anyone planning an event is encouraged to use their discretion and can still host events at a reduced capacity if preferred.

    Contact Graig Eichler via email or at 607-436-2077 with any questions about on-campus events or venues/spaces

    Masking

    Masks are welcome and encouraged for anyone attending events, but not required.

    Proof of Vaccination or Negative Test

    If an indoor event's attendance is anticipated to be more than 500 people and includes off-campus (non-students or employees) attendees, the event organizer(s) must reach out to the COVID Response Team for risk assessment and determination on whether proof of vaccine/negative test will be required. Events with less than 500 people in attendance, or events with only current students and employees attending, are not required to ask attendees to provide proof of vaccine/negative test.

    Private Events

    Private/external/outside events are permitted. All events and attendees must follow our guest and visitor protocol and campus events guidance listed on the COVID-19 webpage. Anyone with questions about external events or guests should contact Graig Eichler via email or at 607-436-2077. 

     

    As with the college’s public-health guidance throughout the past year, we will continue to monitor the national, state, and local COVID-19 situation. Guidance will routinely be assessed and adjusted based on risk assessment, regulations, and local community and campus data (vaccination percentage, positivity rate, etc.). 

    In accordance with current CDC recommendations, SUNY Oneonta’s custodial department will continue to sanitize all high-touch surfaces at least once daily but will revert to traditional cleaning operations consistent with campus standards that were in place prior to the start of the pandemic.

    The air handling systems in each building will bring in as much fresh air as possible, and filtration for each system was upgraded to the maximum extent possible. You may notice space temperatures are warmer and/or more humid in the summer and cooler and drier in the winter. This is directly related to the volume of outside air that is being introduced into each area.

    Hand sanitizing stations will remain in common areas in all buildings and will be checked/restocked daily. Campus departments can request additional cleaning supplies (wipes, hand sanitizer, etc.).  Employees looking for supplies should inquire with their office or department support staff. Supplies will be distributed to departments by work order. 

    For questions about cleaning supplies, air handling systems and hand sanitizing stations, please reach out to the Office of Facilities, Safety and Physical Plant at facilities@oneonta.edu.

    SUNY Oneonta will utilize a phased contingency plan that allows the campus to actively mitigate and respond to different levels of campus -and community-spread. The indicators used for action will include, but aren’t limited to, factors such as the number of positive pools from week to week, the prevalence and intensity of COVID-19 at both on-campus and off-campus wastewater testing sites, symptomatic cases at The Health and Wellness Center, the local positivity rate, and local hospital capacity.

    Preventive measures that could be taken include restricting outside visitors at events and in residence halls, shifting to virtual events and activities, changing to takeout dining, and additional measures as needed. 

    SUNY retains the authority to pause campus activities in cases of increased community transmission.

    Courses will be offered in their traditional on-campus (in-person) instruction format for Fall 2022. See the Course Schedule Key and Class Search Page for more information about instruction formats. 

    Academic continuity plans were established before the start of the academic year so that the college is prepared to transition to remote instruction if necessary. Additionally, plans will be in place for learning and instruction continuity should faculty and/or staff become ill or otherwise unable to be present. Faculty will build flexibility into courses in case of student illness.

    During in-person instruction, faculty, staff and students will be required to adhere to any mask requirements as outlined above. Students will adhere to the classroom behavior guidelines in the Student Code of Conduct. Students who do not comply with the policy will be referred to Community Standards for further action.

    There will be no food or drink allowed in any classroom, laboratory or performance space while instructional activities are underway. 

     
    Vaccination Policy and InformationAnchor

    ​​Student Vaccine Policy:

    Fall 2022 

    The SUNY requirement for students to be fully vaccinated against COVID-19 remains in place. All students who are enrolled in classes and will be regularly accessing any college facilities need to show proof they have received a full series of a COVID-19 vaccine, or have an approved exemption on file by Aug. 24, 2022. 

    All students who are taking any in-person classes or using any college facilities must submit proof of vaccination or have an approved exemption on record in order to remain enrolled.  

    • New/Incoming Students: Deadline to submit proof of COVID vaccination via the Proof of Immunization Form to the the Health Center's student patient portal was June 30, 2022. ​​
       
    • Current/Returning Students: Deadline to submit proof of full vaccination (if haven't done so already) is  Aug. 24, 2022.
      • Students who provided proof of vaccination or were approved for an exemption for the 2021-2022 academic year last year, do not need to submit documentation again. You can check that the college has your records on file in the student health patient portal
      • Current students who need to submit proof of vaccination must upload a copy of their CDC vaccination card to the student health patient portal by 11:59 p.m. on Aug. 24, 2022. 
    • Students who need to get vaccinated can choose to receive any of the three vaccines currently available in the United States. See "Where to Get Vaccinated/Boosted" section below for more information.
    • Students who have a fully remote/online schedule and will not be regularly accessing campus facilities are not required to submit proof of vaccination.
    • Applications for an exemption to the vaccine requirement will be considered. Exemptions are extremely limited and more information is available on the Health Center webpage.

    Booster Information: SUNY's policy for Fall 2022 requires only the initial COVID vaccination for students. Students are strongly encouraged to receive all booster doses as soon as they become eligible for them. This will help maximize protection against the virus.

    _____________________________________________________________________________________________________________________________________________

    Students who choose not to get vaccinated by this deadline (Aug. 24, 2022) and do not have an approved exemption on file will be unable to come to campus for any reason — including to attend classes — and will be disenrolled from their classes.

    • If a student is not planning to get vaccinated or submit an application for a genuine religious or medical exemption, it may be in their best interest to either complete the withdrawal process or apply for a leave of absence* so they incur as little financial liability as possible.
      • Financial liability is determined by the withdrawal date, and if you wait until the beginning of the semester you will incur full financial liability for tuition and most fees for the semester. The college will follow the standard liability schedules for tuition, fees, room and dining. See SUNY Oneonta’s withdrawal webpageleave of absence webpage, or SUNY’s tuition and fee liability policy for more information. If you do not complete this semester, your financial aid may also be impacted. Contact the Office of Financial Aid and Scholarships (finaid@oneonta.edu or 607-436-2532) for more information before making a decision to withdraw or take a leave of absence.  If the standard SUNY-authorized refund dates have passed, there will be no refunds for students in these circumstances.  
      • *Students requesting a leave of absence must provide proof of vaccination in order to return to campus.

    If you have not yet begun the vaccination process, you must make sure you have enough time to receive a full series by Aug. 24, 2022.  
     

    Employees:

    Employees who are fully vaccinated may voluntarily submit proof of vaccination to the college. Information surrounding the college’s vaccination policy, procedure to submit proof of vaccination, expectations and exemption process can be found below.
     

    Important Reminder:

    The vaccine policy and guidance remains subject to change, and the college reserves the right to update the vaccination/booster requirements at any time based on local, regional, state/SUNY or national conditions and/or regulations.

    Students

    All students must submit proof of being fully vaccinated (two weeks past final dose) by 11:59 p.m. on Aug. 24, 2022 in order to remain enrolled.

    1. Students can check to see if the college has record of their COVID-19 vaccination/booster the Health Center's student patient portal by logging in and clicking on the “immunization” tab.
    2. If you do not see your COVID-19 vaccine/booster listed in your file:

      New/Incoming Students: You need to submit proof of COVID vaccination via the  Proof of Immunization Form to the the Health Center's student patient portal 

      Current/Returning Students: Log into the student health patient portal, click the “upload” button on the main menu, and upload a photo of your CDC vaccination card. Please note, we cannot accept documentation from the Excelsior Pass for students, it must be a photo of the CDC vaccination card. By submitting a photo of your vaccination card, you affirm it is accurate and has not been forged or altered in any way, and acknowledge that it is a crime to falsify COVID-19 vaccination information.

    Employees

    1. Employees can upload a PDF from the Excelsior Pass mobile app or a photo/scan of your vaccination card to the secure COVID Vaccine Proof Employee Form.
    2. ​​​Proof may also be provided by taking the original, or a true copy, of your vaccination card or Excelsior Pass .pdf to Human Resources (Netzer room 208 for state employees). By submitting a photo of your vaccination card, you affirm it is accurate and has not been forged or altered in any way, and acknowledge that it is a crime to falsify COVID-19 vaccination information.
    3. Human Resources will review all submissions within two business days and notify you of approval status. Should this be the case, please reach out to the appropriate human resources office at the contact information provided in the form.
    4. Vaccination information will be confidential and only used by human resources for the purpose of ensuring compliance and other safety measures that differentiate between vaccinated and unvaccinated employees (quarantine guidance, etc).
    5. Please direct any questions to Human Resources.

    Students and employees who do not have proof of full vaccination on record must participate in weekly surveillance testing and may have other limitations on campus.

    Proof of COVID-19 antibodies through test results cannot be used as an alternative to receipt of a COVID-19 vaccine. 

    Students living in the United States can get any of the three vaccines currently available in the U.S.:  Moderna, Pfizer/BioNTech, or Johnson & Johnson (Janssen).

    International students should try to get vaccinated with one of the above three vaccines.  If those are not available to an international student, they should seek to be vaccinated with any of the vaccines currently under emergency authorization by the World Health Organization (WHO).

    ​​The college is partnering with the Otsego County Department of Health to host booster clinics on campus. Registration is required. These are open to students and employees.

    For the new bivalent booster, the CDC has indicated all adults are eligible if it has been at least 2 months from your primary series or last booster. Those with a recent COVID infection may consider delaying their booster for three months from symptom onset or positive test, per CDC guidance.

    Please click the link for the date you'd like to register for below and be sure you complete the registration form fully. Dates will continue to be added, please check back regularly if you don't see a date that works for you.

    Please bring your health insurance card if you can.

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    The CDC has an easy and convenient Vaccine Finder that can help you find a vaccination or booster site at a pharmacy or clinic near you.

    In addition, anyone studying, living or working in New York can use the state's Am I Eligible? app or call the state's COVID-19 vaccination hotline at 1-833-697-4829 to request an appointment at any state-run site.

    Anyone interested in obtaining their vaccine or booster in Otsego County can check Otsego County’s Department of Health webpage for information regarding local clinics.

    The Pfizer/BioNtech and Moderna vaccines have received full FDA authorization. The Johnson & Johnson vaccine has been granted emergency approval for use by the FDA. The vaccines are safe and effective. Visit the CDC’s website to learn more about the importance of the vaccine and to dispel any myths you may have heard.

    All vaccine exemption criteria, forms and deadlines can be found on the Health Center webpage.
    Exemptions to the vaccine mandate are extremely limited. Exemption applications are required and will be reviewed for medical or religious considerations, or if a student is enrolled in a fully remote/online program.

    Questions pertaining to the exemption process and status of the request should be directed to the Health Center at 607-436-3573 or HealthCenter@oneonta.edu. 

    Student Exemptions and Campus Policies:

    Students who are granted an exemption must follow policies for unvaccinated/vaccination status unknown individuals. Partially vaccinated and unvaccinated students should wear masks indoors at all times and outdoors (when social distancing can’t be maintained), and must quarantine if they come into contact with a positive case (even if asymptomatic) and participate in weekly testing.


    Frequently Asked Questions

    Testing

    Fall 2022:

    Students:

    • Students with an approved exemption on file (unvaccinated) are required to participate in surveillance testing every other week. Compliance and community standards requirements surrounding required surveillance testing remain the same as previous semesters.
    • Fully vaccinated students are not required to participate in surveillance testing, but are welcome to do so as often as they would like.

    Employees:

    • Pursuant to the current Memoranda of Understanding (MOUs) between SUNY and the bargaining units, unvaccinated employees or those whose vaccination status is unknown are required to test for COVID weekly through Aug. 31, 2022. If these MOUs are renewed or extended beyond that date, the Office of  Human Resources will  provide an update about employee testing requirements.  
    • All employees are welcome to participate in regular surveillance testing if they so choose.

    Until proof of full vaccination is on file and approved, employees and students will be considered unvaccinated/unknown vaccination status and must continue to test as required.

    Please note that the testing requirements may change depending on conditions on campus or in the local community, county, region, state, or nation. The college reserves the right to increase the frequency of testing among the entire campus community at any time.

     

    Until proof of full vaccination is on file and approved, employees and students will be considered unvaccinated/unknown vaccination status and must continue to test regularly.
     

    See testing center location and hours in the "Testing Information" section above.

    If you have not previously participated in the college’s on-campus pool testing, you will need to create an account at app.clarifi-covid-19.com.. If you already have an account, please log in and register for each new test. To reduce wait times at the testing center, it’s best to do this ahead of time on your mobile device. If you do not have a cell phone and/or need help, you can register for your test with assistance from volunteers at the testing site.

    Anyone who is symptomatic should seek a test as soon as possible. Students should contact the Health Center and employees should contact their primary care physicians for guidance.

    It is recommended and encouraged, but not required, for fully vaccinated individuals to participate in the regular surveillance testing to help prevent spread from any asymptomatic cases and help people feel safe and comfortable on campus. See the "Testing Information" section above for testing center hours.

    The college reserves the right to change the testing procedures and increase or decrease the selection of fully vaccinated individuals on a random basis for surveillance testing to help catch any asymptomatic cases and prevent an outbreak.

    Fully Vaccinated Students: Per CDC and New York State guidance, at this time, fully vaccinated students who are exposed to COVID  — meaning they have received all required doses of the COVID-19 vaccine and at least two weeks have passed since their final dose — and are not symptomatic, are not required to quarantine. If fully vaccinated individuals are part of a positive pool in the on-campus surveillance testing, they are not required to quarantine as long as they are asymptomatic.

    Fully Vaccinated Employees: All fully vaccinated employees are required to quarantine if they are part of a positive pool at this time. 

    Any vaccinated individual who was exposed to a positive case and has symptoms is required to quarantine and seek a diagnostic test. 

    ---

    If a fully vaccinated individual tests positive for COVID, they are required to isolate and follow directions from the Department of Health and the Health Center (students) or Human Resources (employees).  

    Partially vaccinated or exempt (unvaccinated) students will be contacted by the Quarantine & Isolation team about being in a positive pool and provided with instructions about moving to precautionary quarantine. If the individual test result comes back negative, the Quarantine & Isolation team will notify the student and help facilitate leaving quarantine. If their individual test result comes back positive, students will be contacted by the Health Center/Quarantine & Isolation team and employees will be contacted by Human Resources with instructions on isolating.
    Unvaccinated and vaccination status unknown employees will be contacted by Human Resources about quarantining and the result of their individual test result.

    Anyone with symptoms of COVID should not participate in the weekly surveillance testing, and should get an individual diagnostic (PCR or rapid) test instead.

    Students experiencing symptoms should contact the Health and Wellness Center for a diagnostic test at 607-436-3573.. Diagnostic testing is also available at several local pharmacies or health clinics. NYS Department of Health has a website to help locate off-campus testing options.

    Employees should contact their primary care physician or a local pharmacy/clinic for advice and a test if they develop symptoms.

    If you test positive for COVID you are required notify the college and follow the instructions provided. 

    • Students living on campus, taking in-person classes, or accessing campus facilities regularly must contact the Health Center at 607-436-3573 M-F 8 a.m. - 4 p.m. If after business hours, students should contact the Q&I team at 607-436-2077.
    • Students who are not accessing campus facilities regularly (ie: home for break, fully remote)  should report their positive test to the Health Center as soon as possible by uploading a screenshot/photo/.pdf of the results of a test taken off campus or at home.
    • Employees must contact Human Resources.

    Regardless of vaccination status, when you're notified that you may have been exposed:

    • Wear a well-fitting, high-quality mask anytime you're around others for 10 days.
    • If you develop symptoms, you must quarantine until you can get a test.
    • Take a test as soon as you develop symptoms or on day five after exposure, whichever comes first.
      • If it is negative, take another test on day 10 or if any symptoms develop.
      •  If any tests come back positive, report the result to the college immediately (see the "Diagnostic Testing" section of the COVID-19 webpage for instructions). Take another test on day 10. 
    • After day 10, if you haven't developed symptoms or tested positive, you no longer have to wear a mask when around others.

    Students who test positive outside of the Health Center (while it is closed or while home for a break or weekend) should isolate immediately and then notify the Health Center of your positive result by uploading a screenshot/photo/.pdf of the results of a test taken off campus or at home. You should follow up with the Health Center for advice and next steps on staying up to date with your school work: Health.Center@oneonta.edu, 607-436-3573.

    If you are isolating off-campus, you must wait until you have completed the mandatory isolation period before returning to campus.

    Students needing assistance with quarantine or isolation on campus can contact the Q&I team at  607-436-2077. 

    Students can contact the Q&I team at 607-436-2077 for advice and assistance on moving to isolation on or off campus any time of day. Students living on campus can also reach out to their residence hall director for help getting in touch with the Quarantine and Isolation Team. 

    Students must report their positive test to the Health Center as soon as possible by uploading a screenshot/photo/.pdf of the results of a test taken off campus or at home.

    Asymptomatic individuals are encouraged to utilize the on-campus surveillance (pool) tests as they are free and among the most accurate COVID tests available today. Remember, these tests are saliva-based tests that are quick and simple to take and fully vaccinated students do not have to quarantine if they are part of a positive pool as long as they are asymptomatic. 

    Those who may miss the testing center can pay for a test off campus to satisfy their weekly testing requirement. Use the state's test site finder or purchase a BinaxNOW, FlowFlex, QuickVue, iHealth, or CareStart over-the-counter/ at-home test then report the results of a test taken off campus or at home. Anyone using an at-home test must write their name, date of birth, and the date the test was taken on the test kit or a piece of paper then take and upload a photo of both the kit, paper and a government-issued ID card next to each other to meet the weekly testing requirement. 

    • Students: Please report your test result to the online self reporting tool and contact the Health Center (607-436-3573) immediately. 
    •  Employees: Report your  test result to Human Resources (607-436-2509). 

    Students who miss their mandatory surveillance COVID test should get a test on campus on the next available testing day. Students who miss a required surveillance test and do not make it up will be subject to judicial charges through the Office of Community Standards. 

    Those who may miss the testing center can pay for a test off campus to satisfy their weekly testing requirement. Use the state's test site finder or purchase a BinaxNOW, FlowFlex, QuickVue, iHealth, or CareStart over-the-counter/ at-home test then report the results of a test taken off campus or at home. Anyone using an at-home test must write their name, date of birth, and the date the test was taken on the test kit or a piece of paper then take and upload a photo of both the kit, paper and a government-issued ID card next to each other to meet the weekly testing requirement. 

    • Students: Please report your test result to the online self reporting tool and contact the Health Center (607-436-3573) immediately. 
    •  Employees: Report your  test result to Human Resources (607-436-2509). 

    See information about the testing cycle and off-campus testing options in the "Testing Information" section above.

    We have additional at-home rapid tests available free of charge to students and employees. You can pick up a free test kit at the Morris Conference Center's front desk Monday - Friday from 8 a.m. - 4:30 p.m. (Morris Conference Center is number 33 on the campus map)

     
    Quarantine and Isolation

    Yes, please see the Quarantine and Isolation section above for full details regarding the quarantine and isolation procedures and location.

    If you are unvaccinated and a known close contact of someone who has tested positive, in a positive surveillance test pool, are symptomatic and waiting to get a test, or you waiting for test results, you must quarantine until you receive your negative test results in order to prevent transmitting the virus. Symptomatic students, regardless of vaccination status, who live in a residence hall and who cannot schedule a same day appointment with the Health Center must quarantine in a designated quarantine space until they can make their appointment. Students who do not comply with this directive may be subject to disciplinary actions.

    If you live on campus, college staff will transport you to our quarantine residence hall, where you will have meals prepared and delivered by our catering staff. If you live off campus, you must quarantine in your place of residence until you receive a negative test.  See resources for students who are quarantining off campus.

    Students: If you are fully vaccinated, you can be exempt from quarantining if you were exposed to someone who tests positive or are in a positive pool as long as you are asymptomatic. Students who are symptomatic should contact Graig Eichler at graig.eichler@oneonta.edu or 607-436-2077 for instructions on quarantine and testing. Employees who are symptomatic should contact human resources as well as their primary care provider or their local department of health for instructions on quarantine and testing.

    Regardless of vaccination status, if you have tested positive for COVID-19, you should isolate yourself and follow directions provided by the Department of Health. Please cooperate with contact tracing and notify anyone who you may have been in contact with prior to isolation.

    Students: 
    If you live on campus, you should isolate in your room until college staff contact you to transport you to our isolation residence hall. There you will have meals prepared and delivered by our catering staff. Health Center staff will be available for tele-health and in-person medical care. Contact the Health Center at 607-436-3573 Monday - Friday from 8 a.m. - 4:30 p.m. Outside of regular business hours students can contact the Q&I team at 607-436-2077 for advice and assistance on moving to isolation. 

    If you live off campus you can isolate in your house/apartment, or you are welcome to isolate on campus. Contact the Q&I team at 607-436-2077 for advice and assistance on moving to on-campus isolation.

    Yes. Students who can’t safely quarantine or isolate in their off-campus apartment have the option to quarantine or isolate on campus, for a fee. Meals will be delivered and there will be 24-hour staffing. Please contact Graig Eichler at graig.eichler@oneonta.edu or 607-436-2077 any time of day for more information.

     
    Vaccine/Booster

    All students, on or off-campus, are required to be vaccinated against COVID-19 per the SUNY requirement that went into effect after the FDA fully authorized the Pfizer vaccine on Aug. 23, 2021.

    Please see the Vaccination Policy & Information section above for full details.

    SUNY's policy for Fall 2022 requires only the initial COVID vaccination for students. However, students are strongly encouraged to receive all booster doses as soon as they become eligible for them. This will help maximize protection against the virus.

    To ensure we can offer our customary in-person college experience, and so all students can complete their academic requirements with as few interruptions or delays as possible, we are taking a proactive approach to get students vaccinated as soon as possible.

    The FDA has fully approved the Pfizer and Moderna vaccines, and the Johnson & Johnson vaccine is currently approved for emergency use. The vaccines are safe and effective. Individuals who live in close quarters, such as in a residence hall, are at a greater risk of contracting and transmitting COVID-19. Requiring all students who are accessing college facilities to be fully vaccinated against COVID-19 is the safest way to offer our in-person instruction and experiences.

    We are adhering to SUNY's policy mandating student vaccination, and this will ensure we can continue to offer the in-person, residential college experience students expect.

    Domestic students are fully vaccinated if they have received all required doses of one of the three vaccines currently available with FDA emergency authorization: Moderna, Pfizer/BioNTech, or Johnson & Johnson (Janssen) and are at least two weeks have passed since the final shot. 

    International students who were unable to receive one of the vaccines under emergency authorization in the U.S. are considered fully vaccinated if they received all required doses of any of the vaccines currently under emergency authorization by the World Health Organization (WHO) and are at least two weeks have passed since the final shot. 

    The CDC has booster eligibility guidelines for each type of vaccine available in the US listed on their website

    • We need to know the date of your vaccine doses so we can tell when you are fully vaccinated (two weeks past your final dose). You’ll need to participate in weekly testing until you are fully vaccinated.  This information is also important to us incase we will ever be required to have booster shots.  
    • The excelsior pass only tells us if someone is vaccinated or not, it doesn’t provide dates of doses.
    • Individuals who have lost their vaccine card, need to contact their vaccination provider or their state department of health to get access to their vaccination record. New Yorkers can call the NYS COVID Vaccination hotline at 1-833-NYS-4-VAX (1-833-697-4829) and they can provide you with a copy of your immunization record, which does have the dates of the doses of your vaccines. You can upload a copy of the immunization record to the student patient portal.
    • Those enrolled in v-safe or VaxText after the first vaccine dose, you can access vaccination information using those tools.

    Proof of COVID-19 antibodies through test results cannot be used as an alternative to receipt of a COVID-19 vaccine. Individuals who have recovered from COVID are vulnerable to reinfection, especially with variants like the more contagious Delta variant circulating, and experts do not yet know how long antibodies may protect you from getting sick again. Studies have shown that vaccination provides a strong boost in protection in people who have recovered from COVID-19. Also, getting the vaccine makes it less likely that you will transmit the virus to people who are unable to get vaccinated due to medical reasons or because they are not yet eligible (like children under 12). Read more from the CDC about why to get vaccinated or boosted, even if you've already had COVID.

    Getting any boosters you may be eligible for is strongly encouraged.

    According to CDC, you can be vaccinated or boosted as long as you have recovered from COVID-19. If you have questions, you should talk to your primary care physician or the health center (for students). You can learn more at CDC’s COVID-19 vaccination FAQ page.

    For the new bivalent booster, the CDC has indicated all adults are eligible if it has been at least 2 months from your primary series or last booster. Those with a recent COVID infection may consider delaying their booster for three months from symptom onset or positive test, per CDC guidance.

    Only in extremely limited circumstances. See the "Vaccine Exemptions" section above. 

     
    Campus Activities and Facilities

    Yes. Please check CampusConnection for the most up-to-date event calendar. 

    Yes. Prospective students and families should contact admissions to set up a campus visit.

    All academic and administrative buildings will be unlocked during regular business hours. Residence halls will remain locked with card access for only the necessary students or employees. Please note that this may change depending on conditions on campus or in the local community and county. The college reserves the right to activate card access at any point and will communicate any changes via email.

    Yes. Campus dining is offering their traditional mix of dine-in and takeout services, and Starbucks and other retail dining venues will be open.

    Starbucks and Red Dragon Outfitters is open to the public, with operating hours posted on the OAS website.

    Yes, students living on campus are allowed to host guests in their residence hall, provided the guest can supply proof they are fully vaccinated. However, this is subject to change at any time based on infection rates on campus or locally.

    See full residence hall guest policy in the "Campus Guests & Visitors" section above.

    Yes. Please see the full guest and visitor and residence hall guest policies  in the "Campus Guests & Visitors" section above.

     
    Other Questions and Answers 

    The college still welcomes the use of masks or face coverings while indoors, but it is no longer mandated as we follow new guidance from the CDC and New York State. Individuals should mask based on personal preference, informed by personal level of risk.

    Over 96% of students are vaccinated and any that are exempt are required to test regularly.  At this time, we feel comfortable allowing individuals to make their own decision regarding whether or not to wear a mask.

    This is subject to change and we are constantly monitoring the level of transmission and positivity rate on campus. Any changes will be communicated via email.

    Some members of our community may choose to continue wearing a mask due to personal circumstances or preferences. Reasons someone may choose to continue to wear a mask may include that they or someone they live with are immunocompromised and they want to protect themselves from contracting COVID or other viruses, they may be preparing for a trip where they have to test negative to board a plane or enter another country, they may be recovering from an illness or have a cold or virus that isn’t COVID and are being respectful of their friends and neighbors, and many more.

    At this time, those who have not been vaccinated or received their vaccine booster are strongly encouraged, but not required, to wear a mask anytime they are around others. Students and employees who are exempt/unvaccinated are required to test regularly for COVID.

    SUNY has indicated they will be disabling their online COVID-19 tracker after Sept. 9, 2022.

    Students and employees are still required to report positive tests to the college (see the "Diagnostic Testing" section above for instructions) and the college will continue keep track of positive cases and their required isolation periods.

    The daily health screening is no longer required for students or employees.

    We do, however, encourage everyone to monitor themselves for symptoms of COVID-19 and should quarantine in place and call a healthcare provider.  Employees should contact their primary care physician, and students can contact the Health Center at 607-436-3573 for consideration of diagnostic testing. If the Health Center is closed, and you are experiencing symptoms consistent with COVID-19, please see the Emergencies and After Hours Concerns page for a list of local resources. 

    Hand sanitizing stations will remain in common areas in all buildings and will be checked/restocked daily. Campus departments can request additional cleaning supplies (wipes, hand sanitizer, etc.).  Employees looking for supplies should inquire with their office or department support staff. Supplies will be distributed to departments by work order. 

    For questions about cleaning supplies, air handling systems and hand sanitizing stations, please reach out to the Office of Facilities, Safety and Physical Plant at facilities@oneonta.edu.

    We are living through an unprecedented time in history and it has caused great disturbance in most people’s lives. Managing added responsibilities and restrictions, or being quarantined or isolated, can add stress at an already difficult time. The SUNY Oneonta community is here to help you. If you are struggling, you can request a check-in from the college using the Dragon Care Check-In form. The Counseling Center or your residence hall director can also connect you to support services.

    The Counseling Center has created a list of online resources for learning to cope with the anxiety and stress of these trying times:

    If you are located in Otsego County and need to speak with a licensed counselor immediately, please call the 24-hour Otsego County Mobile Crisis Assessment Team at 1-844-732-6228. 

    Faculty and staff can reach out to the Employee Assistance Program for referrals and resources.

    Student Emergency Fund - The Student Emergency Fund provides grants for SUNY Oneonta students to pay for urgent expenses triggered by unforeseen events that threaten their ability to stay in college. If you are experiencing a hardship due to the unexpected changes connected to the Coronavirus, the student emergency fund may be able to help.

    Student Emergency Grants - SUNY Oneonta will receive funds through the Higher Education Emergency Relief Fund III (HEERF III) to be disbursed in the form of emergency grants to eligible students. Eligible students will receive an email from EmergencyRelief@oneonta.edu with further information about assistance and details about the disbursement process. More information about these grants is available on the HEERF Student Aid Funds page. Questions about relief grants should be directed to EmergencyRelief@oneonta.edu.

    ​​Students who have submitted proof that they are fully vaccinated (two weeks past the final dose of the initial vaccine) against COVID-19 are not required to submit a pre-arrival COVID test to return to campus.

    However, vaccinated students living on campus, will need to use the pre-arrival screening tool during move-in to show a green checkmark indicating that they are in compliance and cleared to move in.

    Access the Pre-Arrival Screening Tool

    Students can check that the college has their vaccine records on file, or submit a copy of your CDC vaccination card showing receipt of a full series of an approved COVID vaccine, in the student health patient portal.

    All students who are enrolled in classes and will be regularly accessing any college facilities need to show proof they have received a full series of a COVID-19 vaccine, or have an approved exemption on file by Aug. 24, 2022. 

    Students with an approved exemption on file (unvaccinated), or those who are not yet fully vaccinated (have only received one dose of the initial vaccine or not yet two weeks past the final dose of the initial vaccine) must submit proof of a negative test prior to arriving on campus for the Fall 2022 semester. 

    • Students can submit test results from a PCR or from an at-home/rapid test.
      • Results from a clinical PCR test may be submitted up to five days prior to the student's campus arrival date* and must show the student's name, date & time test was taken, and test result on the same page. Upload a photo or copy of the test results to the Pre-Arrival Screening Tool.
      • Results from an at-home or rapid test may be submitted within two days(48 hours) prior to the student's campus arrival date.* 
        A photo of the test kit with result, your student ID, and date and time test was taken (written on the test, box, or piece of paper) all in the same image must be uploaded to the Pre-Arrival Screening Tool. ​​​​​​
         
        • *The arrival date will vary among students.
          • New & current/returning students living on campus: Your arrival date is the date you will move in to your residence hall. 
          • New students living off campus: You must submit your pre-arrival test by 11:59 p.m. on Wed., Aug. 24, 2022. 
          • Returning/Current students living off campus: Your results must be submitted no later than August 27 at 11:59 p.m. but should be submitted earlier if you will be on campus early for work, dining, etc.
      • If you have been diagnosed and recovered from COVID-19 within the past 90 days, you can submit proof of your positive test result to the pre-arrival screening. Requirements for positive test results are the same as what is listed above for the pre-arrival test. You must be released from all quarantine or isolation requirements by your local health department prior to your arrival to campus.

    Access the Pre-Arrival Screening Tool

    • If you test positive with your pre-arrival screening test, or within 10 days before returning to campus, you must upload a copy of the test to the online self reporting tool and notify the Health Center, and complete the required isolation period before returning to campus. Please notify the Health Center for assistance and instructions (contacting instructors, etc).

    AnchorReport a Concern

    COVID Concern Form
    This form goes to college officials.

    To report a concern to the City of Oneonta, call or text 607-376-7453.

    AnchorAdditional Data

    Otsego County Department of Health DOH Website | DOH Facebook

    Intermountain COVID-19 Impact Consortium ICIC WebsiteICIC Facebook

    NYS COVID-19 Tracker

    SUNY COVID-19 Case Tracker

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