Graduate Students Withdrawing from SUNY Oneonta

Grading

When a student withdraws from college after the start of a semester, the policy for grades assigned to courses for which s/he is registered is the same as the course withdrawal policy. Students must indicate the last day of class attendance on the withdrawal application. The Office of Graduate Studies will then assign the grade appropriate for that point in the semester. A student withdrawing prior to the mid-semester date is assigned a grade of W. If a student withdraws officially after the deadline for individual course withdrawals and up to two weeks before the end of the semester, s/he will receive a "W" with a grade which indicates the quality of his/her work up to the time of withdrawal. No credit is issued for a grade of W. Once a student has entered the last two weeks of classes, s/he is committed to that coursework and is ineligible to withdraw from college. Incomplete (I) grades earned during the semester prior to the withdrawal from college are subject to the same college grading policies. Therefore, even though students may not be enrolled for the full semester, previous semester incompletes must be made up by the specified deadlines. Incompletes not made up by those dates will revert to a failure per college incomplete policy.

Refunds

When a student withdraws from college, s/he is entitled to obtain refunds of amounts paid as indicated by the Office of Student Accounts. Students should contact the Office of Student Accounts with specific questions regarding refunds and dates associated with each. Student Accounts: 607-436-3389 or studentaccts@oneonta.edu

College Fee

Refundable only if the student withdraws prior to the first day of classes.

Tuition

Graduate Students should contact the Office of Student Accounts with specific questions regarding tuition refund percentages and dates associated with each semester. Student Accounts: 607-436-3389 or studentaccts@oneonta.edu

Comprehensive Student Fee

Fully refundable before the first day of classes. On and after the first day
of classes, pro-rated the same as tuition refunds for the first four weeks of school only.

Parking Fee

Refundable only if the student withdraws prior to the first day of classes. If paid in advance for the following semester, that semester's fee will be refunded.

Vehicle Registration Fee

Non-refundable.

Room

Withdraw during 1st thru 4th week = 75% of charge refunded
Withdraw during 5th thru Mid-term = 50% of charge refunded
Withdraw during Remainder of semester = No refund

For refund purposes the withdrawal date for students living on-campus is determined to be the date on which the student vacates his/her room in the residence hall. Students are expected to vacate their residence hall room within 48 hours of submission of their withdrawal application. If you are not earning credit for courses at SUNY Oneonta, your residence hall contract is not in effect for that semester.

Dining

Policy provides for a pro-rated refund taking into account an administrative overhead cost incurred, and the number of weeks which have passed at the time the student leaves the college. Details of the refund policy, as well as a copy of that policy, are available by calling OAS at 436-3367.

Student Health Insurance

Refundable only if the student withdraws prior to the first day of classes. If the insurance charge is not refunded, coverage will remain in effect to the expiration date of coverage.

Financial Aid

As part of the withdrawal procedure, students must visit the Financial Aid Office. Students are encouraged to discuss the future use of financial aid, repayment of loan obligations, notifying the Regents Scholarship Center and any other financial aid consideration when they visit this office.

Telecommunications

Telecommunications services are never automatically deactivated. It is your responsibility to contact the Telecommunications Office and request that services be deactivated. Please call Telecom at (607) 436-2577 for more information.

Clearance

Students who are withdrawing from college must officially clear all records and obligations. Any uncleared obligations may result in a “hold” being placed on a student’s record. In addition to the above, students are encouraged to consult the Student Handbook, the Code of Student Conduct and the College Catalog for other policies not covered here which may be appropriate to their situation.

Questions

Questions may be directed to:
Graduate Studies
135 Netzer
SUNY-Oneonta
Oneonta, NY 13820-4015
(607) 436-2523
(607) 436-3084 (fax)

12/11

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