Residence Hall License

Residence Hall Licenses in effect for 2020-2021

SUNY Oneonta
RESIDENCE HALL ONE YEAR LICENSE
​​​​For Continuing Students and Transfers
Terms and Conditions of Occupancy
Fall and Spring 2020-2021

1. Definitions:

  • Licensor:  The State University of New York, Oneonta (SUNY Oneonta) Residential Community Life office. Hereafter referred to as “the College.”
  • Licensee: The SUNY Oneonta Student who is signing this agreement(hereafter referred to as “the Student”).  To qualify as a SUNY Oneonta Student, the Student must be a full time student (or part time with approval of the Director of Residential Community Life or designee). The Student also must maintain regular academic activity for continued eligibility.  Written requests for exceptions should be directed to the Residential Community Life Office via email or letter.
  1. License Agreement:  The College grants permission to the Student to participate in a meal plan and use the housing facilities in exchange for: (i) the Student’s timely payment of the applicable on-campus living/meal plan fees, and (ii) the Student’s timely compliance with all provisions of this Agreement.  The Agreement is not intended to create any interest in real property, taxable, possessory or otherwise.  This Agreement may not be changed or amended without the express written consent of the Licensor. Time is of the essence as to all of the Student’s obligations hereunder.
  2. License Period: This License covers a timeframe of August 18, 2020 through May 8, 2021 or any remaining portion thereof if executed after August 18, 2020.
    1. If college changes the academic calendar, this license period would adjust according to announced academic calendar changes.  Students will be notified via college email of these changes by July 15 of each year for the upcoming academic year.
  3. Covenants of the College: The College agrees that it will provide bed space and furnishings on an “as available” basis.  The College reserves the right in its sole discretion to re-assign the Student to another bed space or room upon forty-eight (48) hours advance notice to the Student. 
  4. Covenants of The Student: The Student agrees that they: (i) will comply with all terms and conditions of this Agreement, (ii) is enrolled at the State University of New York, Oneonta in a minimum of six (6) units, (although upon a hardship showing and at the sole discretion of the College, this requirement may be waived on a case by case basis); (iii) because the College maintains no insurance for property loss or damage for any cause, the College recommends students carry satisfactory personal property insurance or have appropriate coverage through their parents’ homeowner’s policy (iv) agrees that the College is not responsible for lost, damaged, or stolen property in or on the premises, including the parking areas and holds harmless the College from any such losses (except for where legally required); (v) accepts whatever bed space is assigned/reassigned; (vi) will refrain from subletting, transferring or assigning any rights/obligations hereunder without the express written consent of the College; (vii) will timely and fully pay all room, board, and other fees and charges arising from this Agreement; (viii) will act reasonably, lawfully and follow all published and/or posted notices regarding personal conduct (see “standard regulations” below); (ix) will follow established procedures as to guests/visitors and take responsibility for the conduct of such guests/visitors; (x) allow the College or its designee reasonable entry into any portion of the housing facilities, for purposes of health and safety inspections (see “Unconditional Rights of the College” below); (xi) will vacate housing facilities immediately upon the earlier of expiration or revocation of the license granted hereunder; (xii) refrain from altering, disturbing, or damaging the housing facilities, furnishings, common areas, and surrounding environment, except as otherwise allowed pursuant to this License; and (xiii) will pay, individually or in combination with other Students a reasonable charge for any such damage.  A failure by THE STUDENT to satisfy any covenant shall not excuse THE STUDENT from the obligations contained in this Agreement.
  5. Revocation by The College: The College may revoke this Agreement upon The Student’s breach or violation of any term or provision herein, or upon any unforeseen condition which impacts the availability of housing facilities.  In addition, the College may revoke this Agreement if the student is no longer in good standing with the College. .Notice of such revocation shall be provided to the Student at least forty-eight (48) hours in advance of such revocation.  Upon revocation or premature termination of this license, the Student shall remain responsible for payment of all financial obligations incurred hereunder with an additional $350 liquidation fee absent the express written consent of the College.
  6. Termination by The Student: The Student may cancel this Agreement on or before August 18, 2020 for any reason upon the the Student’s submission of the official email from Student Development approving the Student’s withdraw showing disenrollment from SUNY Oneonta and the Student’s payment of a $100 processing fee and a $350 liquidation fee, for a total of $450.
    1. In the absence of presenting a certified cancellation form from the College and thereby cancelling this Agreement in the manner specified above, this Agreement may otherwise be cancelled only upon the Student’s submission of Petition to Cancel/Vacate stating facts sufficient to support such relief as determined by the College in its sole discretion.  If the College approves the termination, the Student agrees to the forfeiture of the $100 deposit (if applicable), and will receive a refund of any paid amounts for the terms of the license at the sole discretion of the College, an amount which shall be dictated by the following refund schedule for the fall 2020 semester: August 18-August 24, 2020 – Daily Rate: August 25-September 20, 2020 – 75% refund: September 21-October 18, 2020 – 50% refund: October 19-December 16, 2020 – No refund.  The following refund schedule applies for the spring 2021 semester:  January 10-January 13, 2021 – Daily rate: January 14-February 14, 2021 – 75% refund: February 15—March 21, 2021 – 50% refund: March 22-May 8, 2021: No refund.  In addition, the dining plan refund policy is established by Oneonta Auxiliary Services (OAS) in compliance with New York State Law governing tax-free student dining plans.  The policy provides for a prorated refund considering an administrative overhead cost incurred, and the number of weeks in the semester which have passed at the time the Student (with permission of the College) terminates this agreement. Please see “Dining Plan” below for more information regarding termination.  Failure of a Student to appear, register and take possession of the Student’s room assignment by 11:00pm on the first day of classes for each semester shall constitute a default of this Agreement, which shall subject the Student to the forfeiture of deposit (if applicable), and additional assessments referenced above and all other financial obligations due hereunder through the remainder of the term hereof. If the Student is notified that they are on “waiting list” status for a bed space, only the provisions of this section a. shall apply to the Student. Once the Student is notified of the guaranteed availability of bed space, all provisions of this Agreement shall apply to the Student. 
  7. Renewal of License: The College guarantees housing for a Student who desires to stay on campus while attending SUNY Oneonta.  The Student must renew their License for the 2021-2022 academic year by January 31, 2021 and follow all processes and procedures communicated through the Student’s official SUNY Oneonta email in order to secure this guarantee.  A Student who does not renew their License for the following academic year by this date will be placed on a waiting list and provided space if it is available.
  8. Deposit: An advance deposit of $100 is required to reserve a space in the residence halls.  The deposit is deductible from the room rental charge.
  9. Occupancy: Provided the Student’s account is in good standing, the Student may take possession of their 2020-2021 academic year room assignment starting on Saturday, August 22, 2020 at 8:00 a.m.  For Students who are attending Orientation, they are expected to take possession of their room assignment prior to this date.  Notification of this earlier move in date and time will be communicated via official SUNY Oneonta email address no later than July 30, 2020.  Move in times for Students who are attending Orientation begin Tuesday, August 18, 2020.  The Student is required to vacate their space and remove all belongings 24 hours after their last final or Thursday, May 6, 2021 at noon. whichever is earlier.  Students who are graduating seniors may retain their room assignments until 8:00 pm on Saturday, May 8, 2021.  Upon vacating space, the Student is expected to; (i) remove all personal belongings from the space (ii) clean the room to the condition it was when taking possession of it and (iii) return all keys/access cards issued.  Personal belongings left after this license agreement expires or is revoked will be disposed of at the discretion of the college without any responsibility to account for such property.  The Student will be assessed a charge for this disposal.   Failure to return all keys/access cards will result in additional charges for lock changes (please see “Fees” below and “Covenants of The Student” Section E parts xii, xiii, and xiv above). For winter break (December 16, 2020 through January 10, 2021) the halls are closed, and the Student may not occupy their room assignment during this time.  The Student may leave items in the space during this break period.
    1. If changes to the College Academic Calendar are announced, students will be notified via college email of change in Occupancy terms on or prior to July 15, 2020.
  10. Fees: Room rates are established by the College with the approval of the State University of New York, System Administration.  Rates are subject to change; but when possible, reasonable notice will be given of cost changes.  Rates are published in separate documents and made available with this Residence Hall License.  In addition, beyond the fees described above (including section G) additional fees may be incurred for lost keys/combinations/access cards.  The Student originally assigned the key/combination/access card will be assessed the cost of the required change.  All appeals of fees must be made in writing within 30 days of the notification of the fee.  Failure to submit a written appeal within 30 days constitutes acceptance of the fee.
  11. Dining Plan: The Student is required to purchase a full dining plan.  These plans are determined by Oneonta Auxiliary Services.  The Student (with the exception of The Students assigned to Higgins Hall) will be automatically assigned to the Resident Dining Plan, providing unlimited access to the Resident Dining Halls.  The Resident Dining Plan also includes a portion of Retail Dining Dollars to be used at retail venues.  The charge for the meal plan is separate from the charge for the room and will appear on the Student’s bill each semester.  Students assigned to Higgins Hall will be automatically assigned to the Higgins Plan, comprised entirely of Retail Dining Dollars.  This is a reduced meal plan because Higgins Hall has kitchens for meal preparation.  Students assigned to Higgins will automatically assigned to the “On-The-Go” Plan, comprised entirely of Retail Dining Dollars.  This is a reduced meal plan because Higgins Hall has kitchens for meal preparation.  Students assigned to Higgins have the option of choosing (and paying for) the Resident Dining Plan if they prefer.     For all meal plans (Resident Dining and On-The-Go) Oneonta Auxiliary Services operates a tax-free dining plan under state law which mandates funds paid into the plan are non-refundable.  Unspent retail dining dollars remaining from fall semester will be rolled over and added to the plan for spring semester.  Any balance remaining at the end of the license agreement is forfeited.  Students released by the College from the Agreement in the middle of the academic year are subject to the OAS refund policy, in accordance with NY State Tax-Free Dining regulations, based on the passage of time.  Dining halls are closed for thanksgiving, winter, and spring breaks.  If the Student is living on campus during this time, this License does not provide for meals while the dining hall is closed. 
  12. Directory Release: In compliance with the Family Education Rights and Privacy Act (FERPA) of 1974, if the Student does not wish directory information (home addresses, phone numbers, email address) release to persons or agencies outside the SUNY system must submit a written statement to the Residential Community Life office to that effect.  Directories are published twice a year.  To be excluded from the Fall and Spring directories, notice must be given before July 1st prior to an academic year.  To be excluded from the Spring directory, notice must be given before January 1st.  This directory information will be available to offices within SUNY Oneonta and for other purposes as allowed by FERPA regardless of the decision to be excluded from the public directory.
  13. Unconditional Rights of the College: The College may revoke or reassign rooms for occupancy management or violations of the Standard Regulations below.
  14. Rights of the College to inspect and search: The College reserves the right to enter, repair, inventory, inspect, or search, and students expressly consent to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of residence hall rooms. This right to enter may include Residence Life staff, University Police Department officers, Facilities staff, and any other College employees or contractors who have a legitimate need to enter the space.  The Student expressly consents to University Police Department officers entering residence hall rooms to seize illegal substances (e.g., drugs, or alcohol possessed by a person under age 21), stolen property, contraband, and other items or property forbidden by College policy when such items are discovered by Residence Life staff during health and safety inspections of residence hall rooms. Such items may be seized for possible use as evidence in criminal charges, in charges of misconduct under the College Code of Student Conduct, and/or for proper disposal of such items.
  15. Notices: Unless otherwise stated within the Agreement, any notice provided by the Student to the College shall be sent via mail to the Director of Residential Community Life, 106 Wilsbach Hall, 108 Ravine Parkway, Oneonta, NY 13820.  Notices provided by the College to the Student may be delivered in person, sent by mail at any address provided by the Student to the College, or via electronic communication to the Student’s official SUNY Oneonta email account. 
  16. Standard Regulations:
    1. The Student agrees to adhere to Federal, State and Local laws and Ordinances.  In addition, the Student agrees to follow Residential Community Living policies and the SUNY Oneonta Code of Student Conduct (located at https://suny.oneonta.edu/policy-library/policies/code-student-conduct).
    2. The SUNY Oneonta Code of Student Conduct covers policies including: Academic Dishonesty, Alcohol, Assault, Computer Misuse, Crime, Demonstrations, Disorderly Conduct/Abusive Behavior, Disruptive Classroom Behavior, Drugs, Failure to Comply, False Admission Application, Falsification of Information, Harassment, Hazing, Health, Identification, Library, Misuse/Destruction of Property, Ordinances, Reckless Endangerment, Retaliation, Sexual and Interpersonal Violence, Theft/Possession of Stolen Property/Criminal Mischief, Trespassing, and Weapons.   It is the expectation of the College that the Student reads and is responsible for the contents of the SUNY Oneonta Code of Student Conduct. Please note, the Code of Student Conduct includes the following:
      1. Residence Hall License:  Students living on campus or visiting a residence hall are required to comply with all policies and procedures as outlined in the Residence Hall License. 
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        As such, all violations of this license agreement and the standard regulations are also a violation of the SUNY Oneonta Code of Student Conduct.  Violations of the Code of Student Conduct and/or Residence Hall License are subject to disciplinary action, which could include the revocation of this License agreement according to section 6 “Revocation by The College” above.
    3. Conduct Notices: It is the responsibility of the Student to monitor and respond to messages at the official SUNY Oneonta email address designated for the Student, their residence hall mailbox, and any phone number provided by the Student to the College as their primary contact number.
    4. Residence Hall License policies:  The following policies are listed that clarify and add to the policies covered by the Code of Student Conduct.  This list is not exhaustive, and students are responsible for complying with all campus policies and procedures.   For convenience, some of the Code of Student Conduct language is listed here.  Residents are responsible for knowing and following the Code of Student Conduct AND the Residence Hall License policies.
      1. Alcohol:
        1. Code of Student Conduct: The possession, consumption and/or distribution of alcohol on campus grounds and in campus facilities is prohibited, except at events and under conditions authorized by the College and/or as expressly permitted by College Policy
        2. Additional Residence Hall License Policies:
          1. Hosting: Hosting a gathering where alcohol is present is prohibited.  Students who host will face stronger sanctions than those who attend such gatherings.
          2. Attending a gathering: Students attending a gathering where alcohol is present is prohibited.
          3. Paraphernalia: Alcohol paraphernalia (e.g. kegs, mini-kegs, empty cans, empty bottles, taps, funnels) or items related to activities that encourage the excessive or rapid consumption of alcohol are not permitted.  Alcohol can or bottle displays are also not permitted.
          4. Exception to this policy: For students living in Higgins, Bacon, and Denison Halls, they agree to the Higgins Hall alcohol policy.  A copy of this policy will be provided through an e-mail and posted on the college website for reference. 
      2. Disruptive Behavior:
        1. Code of Student Conduct: Disorderly Conduct/Abusive Behavior: No person shall engage in any disorderly and/or disruptive conduct that interferes with the normal operations of the College, infringes upon the rights of others, and/or breaches the peace or safety of the College community.
        2. Residence Hall License Clarification:  Normal operations of the College includes Residential Life Professional and Student Staff performing their normal employment duties. 
        3. Drugs:
          1. Code of Student Conduct: Possession, use, and/or distribution of illegal drugs and/or prescription medication not prescribed for you is prohibited. An individual’s use of any drug, on/off campus, which results in a disruption to the campus community, will be considered a violation of this policy.
          2. Additional Residence Hall License Policies:
            1. In the presence of: It is prohibited for students to attend a gathering where drugs are present.
            2. Medical Marijuana cards: It is not permissible to possess or use marijuana on campus, even with an approved New York State prescription for medical marijuana. According to NY State regulations regarding Medical Use of Marihuana [Volume E (Title 10), Chapter XIII, Section 1004.18 (13)], the use is prohibited in certain places. Among those places are “all public and private colleges, universities and other educational and vocational institutions, including dormitories, residence halls, and other group residential facilities that are owned or operated by such colleges, universities and other educational and vocational institutions. Because SUNY Oneonta receives federal funding, we must abide by the “Drug Free Schools” Act.  Because of this, we enforce federal laws around marijuana. Marijuana is covered under the code of student conduct drug policy.
        4. Facilities Related Policies:
          1. Residence Hall License Policies:
            1. Appliances: Electrical devices such as stereos, TVs, hair dryers, automatic shut-off coffee/tea makers, microwaves (800 watts maximum), automatic shut-off rice cookers, and blenders are permitted, if they are UL approved and portable.  Refrigerators are permitted but must be limited in size to counter-top height (4.8 cubic feet).  The following items are PROHIBITED: Space heaters, 3D Printers, halogen lamps, and other appliances (examples: hotplates, toasters, sunlamps, air conditioners, electric blankets and/or any appliance with an open heating element). 
              1. In addition, items with built in electrical or USB outlets that do not have a grounded plug (three prong) directly in the wall (ex. two pronged cords for desk lamps with USB plugs, bed risers with outlets, etc.) are NOT PERMITTED.
              2. In Higgins: UL approved cooking appliances are permitted.  Full size refrigerators are provided in the kitchen of each apartment.
            2. Bathrooms:  Residents and guests should use the bathroom that coincides with their self-identified gender.  In each building there are also gender neutral bathrooms for resident and guest use.    If you have questions regarding this policy, please contact your Residence Hall professional staff member, or reach out to the Gender and Sexuality Resource Center (607.436.2190).
            3. Candles/Incense/Open Flames: Because of NY State Fire Code regulations, candles in any form are prohibited.  Open fires/flames including burning candles, butane torch lighters, and activities potentially dangerous to property or disruptive to the community are also prohibited.  All items (including candles) will be confiscated.
            4. Cooking: Except for Higgins, residence hall rooms are not designed for the preparation of meals with other than the use of approved appliances (see “Appliances” above), and any other cooking is prohibited.  The halls are not properly ventilated, nor do they have proper disposal facilities.  The halls do not meet the Board of Health regulations or the State of New York fire codes for such use.
            5. Decorations: Decorative string lights (holiday lights, rope lights, pre-lit holiday artificial trees, etc.) are permitted.  Lights must be plugged directly into a wall outlet or surge protector and may not be plugged into another string of lights (daisy chaining).  Because of fire regulations; live, perishable decorations (including Christmas Trees and Wreaths) are prohibited. Students are not permitted to put up paneling or wallpaper, or paint their rooms. 
            6. Extension Cords and Power Strips: Extension cords and multi-taps without a circuit breaker are prohibited.  Surge protectors with overcurrent protection and visible reset are permitted but may not be connected to another surge protector (daisy chaining) to add length to an outlet. 
            7. Fire Alarms and Evacuation: Fire drills are compulsory and occur each semester.  However, when the fire alarm goes off, residents are expected to treat is as a real fire alarm.  Students will not know for sure whether the alarm is real or a drill.  Evacuating during a fire alarm, and practicing this evacuation is critical for the health and safety of our community.  Failure to vacate or evacuate during a fire alarm is a violation of the License agreement and may result in legal prosecution.
            8. Fire Safety/Equipment: Tampering with fire equipment, (in rooms, suites, quads, and public areas) is a violation of the Residence Hall License.  Violations of this include, but are not limited to, removing a fire extinguisher from its prescribed location, fully or partially discharging a fire extinguisher for any purpose other than putting out a fire, tampering with smoke detectors (in rooms or in public areas), taping smoke detectors in rooms, removing or damaging exit lights or signs, and setting off false fire alarms or starting fires (intentionally or due to negligence).  Violations of this policy may result in legal prosecution and/or revocation of this license agreement upon the first offense.  In addition, any fines imposed on the College for fire safety violations will be charged to the students occupying the space in which the violation occurred.
            9. Furnishings/Furniture: Furniture in bedrooms, suites, quads, apartments, lobbies, and other public areas are considered property of SUNY Oneonta and are not to be removed by residents.  Furnishings in public areas are to remain in those locations. In addition to disciplinary action, a fee may be assessed for the removal, return, replacement, and/or reassembling of furniture.  In Higgins, all college furnishings must be accounted for and must remain within each designated apartment.  The college does not furnish study lamps, curtains, rugs, pillows, blankets, bedspreads and other bed linens.
            10. Health and Safety/Sanitary Living Conditions: Students are responsible for maintaining their room, suite, quad, apartment in a sanitary and orderly condition as determined by the office of Residential Community Life.  Fees may be assessed for any special cleaning necessitated by improper care.  In addition, relocation of the student or revocation of the residence hall license may occur.  New York State recycling laws should be followed and adherence to proper recycling is mandatory. Students must regularly empty their own trash and follow the posted procedures.
            11. Insurance: The college maintains no insurance for property loss or damage for any cause.  Please see “covenants of The Student” above for renters’ insurance requirements.
            12. Keys/Combinations/Access cards:  Tampering with card access equipment, simplex codes and/or locks/latches is prohibited. In addition, residents are not permitted to give their residence hall keys/simplex codes/combinations/access cards to anyone else.  Doors may not be left propped open.  Between the hours of 11:00 pm and 7:00 am students are required to enter their building through the main entrance.
            13. Mattress/Bed limitations: Waterbeds and any other items imposing unreasonable stress on the structure of the residence hall is prohibited.  Residents may not construct their own lofts
            14. Room décor limitations: Because of NY State Fire Code regulations; walls, doors, and ceilings cannot contain more than 10% covering of any material.  In addition, decorations made from fabric must be “fire retardant” from the manufacturer and residents must attach this documentation from the manufacturer to the fabric. Violation of this policy may result in items being confiscated at the discretion of the Residential Life staff. 
            15. Roofs/Ledges/Window Screens: Residents are not permitted on Residence Hall roofs or window ledges.  Window screens are not to be removed at any time and nothing is to be thrown from them.  Violations of this policy may result in additional fees for window replacement or damage to roofs and ledges.
            16. Sustainability: Because of SUNY Oneonta’s commitment to sustainability and reducing energy consumption, residents should limit the electrical devices brought to campus.  In addition, these items must operate properly.
        5. Failure to Comply:   
          1. Code of Student Conduct: Failure to comply with reasonable and lawful requests or directives of College officials or law enforcement officers acting in the performance of their duties and/or interference with faculty, staff, or student staff acting in the performance of their official duties will result in disciplinary action.
            1. Clarification: Residence Life Professional and Student Staff (RA/RCA)  are defined as college officials for the purposes of this policy.
        6. Guests:
          1. Residence Hall License Policies:
            1. Definitions:
              1. Guest: A guest is defined as any person (resident student, off campus student, or non-student) present in the community, floor, room, quad, suite, apartment who does not live in that particular area.  Even though a person may be a resident of the SUNY Oneonta residential community, they are considered a guest when they are not in their particular room or living area. 
              2. Host: A host is defined as a resident who is being visited by another individual.  All guests have a host – that host is defined as the person who the particular guest defines as their host.  If a guest does not identify their host, they will be immediately removed from the residence hall. 
              3. Overnight Guest: An overnight guest is defined as a guest who is present between the hours of 11:00 pm and 8:00 am.
            2. Guest Behavior & Compliance: Guests are expected to follow federal, state, and local laws and ordinances.  In addition, guests must follow the Code of Student Conduct and Residence Hall License policies.  A violation of this will result in the guest being asked to leave.  If a guest violates federal, state, and local laws and ordinances, or refuses to comply with a request to leave, they will be considered trespassing and law enforcement authorities will be notified. Residents are responsible for complying with these procedures and ensuring their guests comply as well.  Residents may be found in violation and held accountable for the behaviors of their guest. 
            3. Escort: At all times, guests must be accompanied by their host.  Unaccompanied guests may be asked to leave the residential community
            4. Limitations: The Residence Hall professional staff have full authority to limit guests in a room, reject guests, or evict guests, if they believe the health and safety of students is being jeopardized or policy violations are occurring. 
            5. Overnight Guests:
              1. Registration: Overnight guests are required to register with the Residence Hall professional staff member or their designee.
              2. Limits on visitation: Individual overnight guests may not visit more than twice per month and no longer than two consecutive nights per visit (4 total nights per month) in the residential community.  Residents are not permitted to have more than two (2) overnight guests visit at a time.  Exceptions may be made with permission of the Residence Hall professional staff member. 
            6. Permission: Residents must get their roommates, quad-mates, suitemates, apartment-mates to grant permission before bringing guests into their living areas.  If roommates/quad-mates/suitemates/apartment-mates is/are uncomfortable with a certain guest, please consult with your RA or Residence Hall professional staff member. 
        7. Sound Level:
          1. Residence Hall License Policies: Because the Residential Community strives to be an academic living environment which supports students in their academic endeavors, the following are violations of the Residence Hall Sound Level policy:
            1. Disruptive Noise: At all times, sound levels considered “disruptive” are prohibited.  This means a stereo, voice, or other sound should not be heard down the hall or outside the building. Because of the sound level, musical instruments and amplified music may be prohibited.  Keep in mind “bass” carries between rooms and should be kept to a minimum.
            2. Courtesy Hours: Courtesy Hours are in effect 24 hours a day.  This means that any time someone (whether they are a staff member or resident) asks you to lower the volume of sound in your room or area, you must honor that request.  The right to quiet supersedes the right to make noise at all times.
            3. Quiet Living Areas: Living in designated Quiet Living Areas requires that all sound levels be kept to a minimum and within the confines of the actual assigned room at all times during the academic year.
            4. Finals week: During Finals week, a 22-hour quiet hours policy is in effect in preparation for and during final exams.  All residents must adhere to the 22-hour quiet hours (relaxed from 5:00 pm – 7:00 pm).  Finals week quiet hours start the Sunday before finals week begins.  
        8. Pets:
          1. Residence Hall License Policies: Pets of any type, except for small fish in the proper aquarium facilities of ten gallons or less are prohibited.  To be cared for properly, fish must be removed from the residence halls during extended break periods. Service animals and emotional support animals that are approved through college processes are not considered pets.
        9. Solicitation:
          1. Residence Hall License Policies: Solicitation/sales by residents or others is prohibited within the residence halls or dining halls without permission of the Director of the Hunt Union and Director of Residence Life or their designee. Because of liability, residents may not operate a business within the residence halls or their room, apartment, quad, or suite.
        10. Smoking:
          1. Code of Student Conduct: Smoking is prohibited in all College buildings except in certain designated areas. Such areas are identified by “Smoking Permitted” signs. Areas without such signs should be understood to be no smoking areas. Smoking is defined as the carrying or use of a lighted cigarette, cigar, or other form of smoking device.
          2. Additional Residence Hall License Policies:
            1. Electronic Cigarettes clarification: “Form of Smoking Device” in the code of student conduct includes electronic Cigarettes (e-cigs) and/or vaporizers (vaping).
            2. Smoking (including e-cigs and vaporizers) is not permitted within 20 feet of any residence hall
        11. Vandalism:
          1. Residence Hall License Policy: Deliberate vandalism or non-accidental damage to SUNY Oneonta property or the property of members of our community is prohibited.  This includes, but is not limited to, defacing bulletin boards, breaking glass, holes in walls, graffiti, etc.  Students found responsible for violations of this policy may be subject to revocation of the license agreement.
        12. Weapons:
          1. Code of Student Conduct: Possession or keeping of a deadly instrument on campus (including in any vehicle) or use of any object with intent to harm another is prohibited. This includes, but is not limited to, firearms, explosives, explosive devices, knives, blackjacks, chukka sticks, slingshots, kung fu type weapons, fireworks, firecrackers, CO2 type firearms, spring powered firearms, chemical or pepper aerosol spray. Violators will be subject to criminal prosecution and/or disciplinary action from the College.
          2. Additional Residence Hall License Policies:
            1. Additional items not allowed: Smoke bombs and box cutters
            2. Exceptions: Small kitchen knives for the purpose of cooking or tools used for academic purposes are allowed.  These items must be kept secure in a locked tool box, trunk or storage unit.
  17. Changes to the Standard regulations (as outlined in Section P): The Student will be notified in writing (via the official SUNY Oneonta email address of the Student) for any changes in campus regulations or regulations related to the housing license.  These changes would be expected to occur each summer as policies and procedures are updated.
     

SUNY Oneonta
RESIDENCE HALL TWO YEAR LICENSE
For Incoming Freshman Terms and Conditions of Occupancy
Fall and Spring 2020-2021, Fall and Spring 2021-2022

 

  1. Definitions:
    1. Licensor: The State University of New York, Oneonta (SUNY Oneonta) Residential Community Life office.  Hereafter referred to as "the College."
    2. Licensee: The SUNY Oneonta Student who is signing this agreement (hereafter referred to as "the Student").  To qualify as a SUNY Oneonta Student, the Student must be a full time student (or part time with approval of the Director of Residential Community Life or designee).  The Student also must maintain regular academic activity for continued eligibility.  Written requests for exceptions should be directed to the Residential Community Life Office via email or letter.
  2. License Agreement: The College grants permission to the Student to participate in a meal plan and use the housing facilities in exchange for: (i) the Student’s timely payment of the applicable on-campus living/meal plan fees, and (ii) the Student’s timely compliance with all provisions of this Agreement. The Agreement is not intended to create any interest in real property, taxable, possessory or otherwise. This Agreement may not be changed or amended without the express written consent of the Licensor. Time is of the essence as to all of the Student’s obligations hereunder.
  3. License Period: This License covers a timeframe of August 18, 2020 through May 8, 2021 and August 21, 2021 through May 14, 2022 or any remaining portion thereof if executed after August 18, 2020.
    1. If college changes the academic calendar, this license period would adjust according to announced academic calendar changes. Students will be notified via college email of these changes by July 15 of each year for the upcoming academic year.
  4. Covenants of the College: The College agrees that it will provide bed space and furnishings on an “as available” basis. The College reserves the right in its sole discretion to re-assign the Student to another bed space or room upon forty-eight (48) hours advance notice to the Student.
  5. Covenants of The Student: The Student agrees that they: (i) will comply with all terms and conditions of this Agreement, (ii) is enrolled at the State University of New York, Oneonta in a minimum of six (6) units, (although upon a hardship showing and at the sole discretion of the College, this requirement may be waived on a case by case basis); (iii) because the College maintains no insurance for property loss or damage for any cause, the College recommends students carry satisfactory personal property insurance or have appropriate coverage through their parents’ homeowner’s policy (iv) agrees that the College is not responsible for lost, damaged, or stolen property in or on the premises, including the parking areas and holds harmless the College from any such losses (except for where legally required); (v) accepts whatever bed space is assigned/reassigned; (vi) will refrain from subletting, transferring or assigning any rights/obligations hereunder without the express written consent of the College; (vii) will timely and fully pay all room, board, and other fees and charges arising from this Agreement; (viii) will act reasonably, lawfully and follow all published and/or posted notices regarding personal conduct (see “standard regulations” below); (ix) will follow established procedures as to guests/visitors and take responsibility for the conduct of such guests/visitors; (x) allow the College or its designee reasonable entry into any portion of the housing facilities, for purposes of health and safety inspections (see “Unconditional Rights of the College” below); (xi) will vacate housing facilities immediately upon the earlier of expiration or revocation of the license granted hereunder; (xii) refrain from altering, disturbing, or damaging the housing facilities, furnishings, common areas, and surrounding environment, except as otherwise allowed pursuant to this License; and (xiii) will pay, individually or in combination with other Students a reasonable charge for any such damage. A failure by THE STUDENT to satisfy any covenant shall not excuse THE STUDENT from the obligations contained in this Agreement.
  6. Revocation by The College: The College may revoke this Agreement upon The Student’s breach or violation of any term or provision herein, or upon any unforeseen condition which impacts the availability of housing facilities. In addition, the College may revoke this Agreement if the student is no longer in good standing with the College. .Notice of such revocation shall be provided to the Student at least forty-eight (48) hours in advance of such revocation. Upon revocation or premature termination of this license, the Student shall remain responsible for payment of all financial obligations incurred hereunder with an additional $350 liquidation fee absent the express written consent of the College.
  1. Termination by The Student: The Student may cancel this Agreement on or before August 18, 2020 for any reason upon the the Student’s submission of the official email from Student Development approving the Student’s withdraw showing disenrollment from SUNY Oneonta and the Student’s payment of a $100 processing fee and a $350 liquidation fee, for a total of $450. 
    1. In the absence of presenting a certified cancellation form from the College and thereby cancelling this Agreement in the manner specified above, this Agreement may otherwise be cancelled only upon the Student’s submission of Petition to Cancel/Vacate stating facts sufficient to support such relief as determined by the College in its sole discretion. If the College approves the termination, the Student agrees to the forfeiture of the $100 deposit (if applicable), and will receive a refund of any paid amounts for the terms of the license at the sole discretion of the College, an amount which shall be dictated by the following refund schedule for the fall 2020 semester: August 18-August 24, 2020 – Daily Rate: August 25-September 20, 2020 – 75% refund: September 21-October 18, 2020 – 50% refund: October 19-December 16, 2020 – No refund. The following refund schedule applies for the spring 2021 semester: January 10-January 13, 2021 – Daily rate: January 14-February 14, 2021 – 75% refund: February 15—March 21, 2021 – 50% refund: March 22-May 8, 2021: No refund. The refund schedule for Fall 2021 and Spring 2022 will be released in November of 2020, as outlined below in Section J, letter b. In addition, the dining plan refund policy is established by Oneonta Auxiliary Services (OAS) in compliance with New York State Law governing tax-free student dining plans. The policy provides for a prorated refund considering an administrative overhead cost incurred, and the number of weeks in the semester which have passed at the time the Student (with permission of the College) terminates this agreement. Please see “Dining Plan” below for more information regarding termination. Failure of a Student to appear, register and take possession of the Student’s room assignment by 11:00pm on the first day of classes for each semester shall constitute a default of this Agreement, which shall subject the Student to the forfeiture of deposit (if applicable), and additional assessments referenced above and all other financial obligations due hereunder through the remainder of the term hereof. If the Student is notified that they are on “waiting list” status for a bed space, only the provisions of this section a. shall apply to the Student. Once the Student is notified of the guaranteed availability of bed space, all provisions of this Agreement shall apply to the Student.
  2. Renewal of License: After the initial two years of required living on campus, The College guarantees housing for a Student who desires to stay on campus while attending SUNY Oneonta. The Student must renew their License for the 2022-2023 academic year by January 31, 2022 and follow all processes and procedures communicated through the Student’s official SUNY Oneonta email in order to secure this guarantee.  A Student who does not renew their License for the following academic year by this date will be placed on a waiting list and provided space if it is available.
  3. Deposit: An advance deposit of $100 is required to reserve a space in the residence halls. The deposit is deductible from the room rental charge.
  4. Occupancy: 
    1. For the 2020-2021 Academic year: Provided the Student’s account is in good standing, the Student may take possession of their 2020-2021 academic year room assignment starting on Saturday, August 22, 2020 at 8:00 a.m. For Students who are attending Orientation, they are expected to take possession of their room assignment prior to this date. Notification of this earlier move in date and time will be communicated via official SUNY Oneonta email address no later than July 30, 2020. Move in times for Students who are attending Orientation begin Tuesday, August 18, 2020. The Student is required to vacate their space and remove all belongings 24 hours after their last final or Thursday, May 6, 2021 at noon. whichever is earlier. Students who are graduating seniors may retain their room assignments until 8:00 pm on Saturday, May 8, 2021. Upon vacating space, the Student is expected to; (i) remove all personal belongings from the space (ii) clean the room to the condition it was when taking possession of it and (iii) return all keys/access cards issued. Personal belongings left after this license agreement expires or is revoked will be disposed of at the discretion of the college without any responsibility to account for such property. The Student will be assessed a charge for this disposal. Failure to return all keys/access cards will result in additional charges for lock changes (please see “Fees” below and “Covenants of The Student” Section E parts xii, xiii, and xiv above). For winter break (December 16, 2020 through January 10, 2021) the halls are closed, and the Student may not occupy their room assignment during this time. The Student may leave items in the space during this break period.
      1. If changes to the College Academic Calendar are announced, students will be notified via college email of change in Occupancy terms on or prior to July 15, 2020.
    2. For 2021-2022 Academic year: Provided the Student’s account is in good standing, the Student will be notified by November 15, 2020 via their official SUNY Oneonta email account on the terms and conditions of occupancy in line with the process outlined in Section J, letter a above. Terms and conditions will include updated dates for the 2021-2022 academic year.
      1. If additional changes to the College Academic Calendar are announced after November 15, 2020, students will be notified via college email of the updated terms of occupancy no later than July 15, 2021.
  1. Fees: Room rates are established by the College with the approval of the State University of New York, System Administration. Rates are subject to change; but when possible, reasonable notice will be given of cost changes. Rates are published in separate documents and made available with this Residence Hall License. In addition, beyond the fees described above (including section G) additional fees may be incurred for lost keys/combinations/access cards. The Student originally assigned the key/combination/access card will be assessed the cost of the required change. All appeals of fees must be made in writing within 30 days of the notification of the fee.  Failure to submit a written appeal within 30 days constitutes acceptance of the fee.
  2. Dining Plan: The Student is required to purchase a full dining plan. These plans are determined by Oneonta Auxiliary Services. The Student (with the exception of The Students assigned to Higgins Hall) will be automatically assigned to the Resident Dining Plan, providing unlimited access to the Resident Dining Halls. The Resident Dining Plan also includes a portion of Retail Dining Dollars to be used at retail venues. The charge for the meal plan is separate from the charge for the room and will appear on the Student’s bill each semester. Students assigned to Higgins Hall will be automatically assigned to the Higgins Plan, comprised entirely of Retail Dining Dollars. This is a reduced meal plan because Higgins Hall has kitchens for meal preparation. Students assigned to Higgins will automatically assigned to the “On-The-Go” Plan, comprised entirely of Retail Dining Dollars. This is a reduced meal plan because Higgins Hall has kitchens for meal preparation. Students assigned to Higgins have the option of choosing (and paying for) the Resident Dining Plan if they prefer. For all meal plans (Resident Dining and On-The-Go) Oneonta Auxiliary Services operates a tax-free dining plan under state law which mandates funds paid into the plan are non-refundable. Unspent retail dining dollars remaining from fall semester will be rolled over and added to the plan for spring semester.  Any balance remaining at the end of the license agreement is forfeited. Students released by the College from the Agreement in the middle of the academic year are subject to the OAS refund policy, in accordance with NY State Tax- Free Dining regulations, based on the passage of time. Dining halls are closed for thanksgiving, winter, and spring breaks. If the Student is living on campus during this time, this License does not provide for meals while the dining hall is closed.
  3. Directory Release: In compliance with the Family Education Rights and Privacy Act (FERPA) of 1974, if the Student does not wish directory information (home addresses, phone numbers, email address) release to persons or agencies outside the SUNY system must submit a written statement to the Residential Community Life office to that effect.  Directories are published twice a year.  To be excluded from the Fall and Spring directories, notice must be given before July 1st prior to an academic year. To be excluded from the Spring directory, notice must be given before January 1st. This directory information will be available to offices within SUNY Oneonta and for other purposes as allowed by FERPA regardless of the decision to be excluded from the public directory.
  4. Unconditional Rights of the College: The College may revoke or reassign rooms for occupancy management or violations of the Standard Regulations below.
  5. Rights of the College to inspect and search: The College reserves the right to enter, repair, inventory, inspect, or search, and students expressly consent to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of residence hall rooms. This right to enter may include Residence Life staff, University Police Department officers, Facilities staff, and any other College employees or contractors who have a legitimate need to enter the space. The Student expressly consents to University Police Department officers entering residence hall rooms to seize illegal substances (e.g., drugs, or alcohol possessed by a person under age 21), stolen property, contraband, and other items or property forbidden by College policy when such items are discovered by Residence Life staff during health and safety inspections of residence hall rooms. Such items may be seized for possible use as evidence in criminal charges, in charges of misconduct under the College Code of Student Conduct, and/or for proper disposal of such items.
  6. Notices: Unless otherwise stated within the Agreement, any notice provided by the Student to the College shall be sent via mail to the Director of Residential Community Life, 106 Wilsbach Hall, 108 Ravine Parkway, Oneonta, NY 13820. Notices provided by the College to the Student may be delivered in person, sent by mail at any address provided by the Student to the College, or via electronic communication to the Student’s official SUNY Oneonta email account.
  7. Standard Regulations:
    1. The Student agrees to adhere to Federal, State and Local laws and Ordinances. In addition, the Student agrees to follow Residential Community Living policies and the SUNY Oneonta Code of Student Conduct (located at https://suny.oneonta.edu/policy-library/policies/code-student- conduct).
    2. The SUNY Oneonta Code of Student Conduct covers policies including: Academic Dishonesty, Alcohol, Assault, Computer Misuse, Crime, Demonstrations, Disorderly Conduct/Abusive Behavior, Disruptive Classroom Behavior, Drugs, Failure to Comply, False Admission Application, Falsification of Information, Harassment, Hazing, Health, Identification, Library, Misuse/Destruction of Property, Ordinances, Reckless Endangerment, Retaliation, Sexual and Interpersonal Violence, Theft/Possession of Stolen Property/Criminal Mischief, Trespassing, and Weapons.   It is the expectation of the College that the Student reads and is responsible for the contents of the SUNY Oneonta Code of Student Conduct. Please note, the Code of Student Conduct includes the following:
      1. Residence Hall License:  Students living on campus or visiting a residence hall are required to comply with all policies and procedures as outlined in the Residence Hall License. 
        ​​​​​​
        As such, all violations of this license agreement and the standard regulations are also a violation of the SUNY Oneonta Code of Student Conduct.  Violations of the Code of Student Conduct and/or Residence Hall License are subject to disciplinary action, which could include the revocation of this License agreement according to section 6 “Revocation by The College” above.
    3. Conduct Notices: It is the responsibility of the Student to monitor and respond to messages at the official SUNY Oneonta email address designated for the Student, their residence hall mailbox, and any phone number provided by the Student to the College as their primary contact number.
    4. Residence Hall License policies: The following policies are listed that clarify and add to the policies covered by the Code of Student Conduct. This list is not exhaustive, and students are responsible for complying with all campus policies and procedures. For convenience, some of the Code of Student Conduct language is listed here. Residents are responsible for knowing and following the Code of Student Conduct AND the Residence Hall License policies.
      1. Alcohol:
        1. Code of Student Conduct: The possession, consumption and/or distribution of alcohol on campus grounds and in campus facilities is prohibited, except at events and under conditions authorized by the College and/or as expressly permitted by College Policy
        2. Additional Residence Hall License Policies:
          1. Hosting: Hosting a gathering where alcohol is present is prohibited. Students who host will face stronger sanctions than those who attend such gatherings.
          2. Attending a gathering: Students attending a gathering where alcohol is present is prohibited.
          3. Paraphernalia: Alcohol paraphernalia (e.g. kegs, mini-kegs, empty cans, empty bottles, taps, funnels) or items related to activities that encourage the excessive or rapid consumption of alcohol are not permitted. Alcohol can or bottle displays are also not permitted.
          4. Exception to this policy: For students living in Higgins, Bacon, and Denison Halls, they agree to the Higgins Hall alcohol policy. A copy of this policy will be provided through an e-mail and posted on the college website for reference.
      2. Disruptive Behavior:
        1. Code of Student Conduct: Disorderly Conduct/Abusive Behavior: No person shall engage in any disorderly and/or disruptive conduct that interferes with the normal operations of the College, infringes upon the rights of others, and/or breaches the peace or safety of the College community.
        2. Residence Hall License Clarification: Normal operations of the College includes Residential Life Professional and Student Staff performing their normal employment duties.
      3. Drugs:
        1. Code of Student Conduct: Possession, use, and/or distribution of illegal drugs and/or prescription medication not prescribed for you is prohibited. An individual’s use of any drug, on/off campus, which results in a disruption to the campus community, will be considered a violation of this policy. 
        2. Additional Residence Hall License Policies:
          1. In the presence of: It is prohibited for students to attend a gathering where drugs are present.
          2. Medical Marijuana cards: It is not permissible to possess or use marijuana on campus, even with an approved New York State prescription for medical marijuana. According to NY State regulations regarding Medical Use of Marihuana [Volume E (Title 10), Chapter XIII, Section 1004.18 (13)], the use is prohibited in certain places. Among those places are “all public and private colleges, universities and other educational and vocational institutions, including dormitories, residence halls, and other group residential facilities that are owned or operated by such colleges, universities and other educational and vocational institutions. Because SUNY Oneonta receives federal funding, we must abide by the “Drug Free Schools” Act.  Because of this, we enforce federal laws around marijuana. Marijuana is covered under the code of student conduct drug policy.
      4. Facilities Related Policies:
        1. Residence Hall License Policies:
          1. Appliances: Electrical devices such as stereos, TVs, hair dryers, automatic shut-off coffee/tea makers, microwaves (800 watts maximum), automatic shut-off rice cookers, and blenders are permitted, if they are UL approved and portable. Refrigerators are permitted but must be limited in size to counter-top height (4.8 cubic feet). The following items are PROHIBITED: Space heaters, 3D Printers, halogen lamps, and other appliances (examples: hotplates, toasters, sunlamps, air conditioners, electric blankets and/or any appliance with an open heating element).
            1. In addition, items with built in electrical or USB outlets that do not have a grounded plug (three prong) directly in the wall (ex. two pronged cords for desk lamps with USB plugs, bed risers with outlets, etc.) are NOT PERMITTED.
            2. In Higgins: UL approved cooking appliances are permitted. Full size refrigerators are provided in the kitchen of each apartment.
          2. Bathrooms: Residents and guests should use the bathroom that coincides with their self-identified gender. In each building there are also gender neutral bathrooms for resident and guest use.    If you have questions regarding this policy, please contact your Residence Hall professional staff member, or reach out to the Gender and Sexuality Resource Center (607.436.2190). 
          3. Candles/Incense/Open Flames: Because of NY State Fire Code regulations, candles in any form are prohibited. Open fires/flames including burning candles, butane torch lighters, and activities potentially dangerous to property or disruptive to the community are also prohibited. All items (including candles) will be confiscated.
          4. Cooking: Except for Higgins, residence hall rooms are not designed for the preparation of meals with other than the use of approved appliances (see “Appliances” above), and any other cooking is prohibited. The halls are not properly ventilated, nor do they have proper disposal facilities. The halls do not meet the Board of Health regulations or the State of New York fire codes for such use.
          5. Decorations: Decorative string lights (holiday lights, rope lights, pre-lit holiday artificial trees, etc.) are permitted. Lights must be plugged directly into a wall outlet or surge protector and may not be plugged into another string of lights (daisy chaining). Because of fire regulations; live, perishable decorations (including Christmas Trees and Wreaths) are prohibited. Students are not permitted to put up paneling or wallpaper, or paint their rooms.
          6. Extension Cords and Power Strips: Extension cords and multi-taps without a circuit breaker are prohibited. Surge protectors with overcurrent protection and visible reset are permitted but may not be connected to another surge protector (daisy chaining) to add length to an outlet.
          7. Fire Alarms and Evacuation: Fire drills are compulsory and occur each semester. However, when the fire alarm goes off, residents are expected to treat is as a real fire alarm. Students will not know for sure whether the alarm is real or a drill. Evacuating during a fire alarm, and practicing this evacuation is critical for the health and safety of our community. Failure to vacate or evacuate during a fire alarm is a violation of the License agreement and may result in legal prosecution. 
          8. Fire Safety/Equipment: Tampering with fire equipment, (in rooms, suites, quads, and public areas) is a violation of the Residence Hall License. Violations of this include, but are not limited to, removing a fire extinguisher from its prescribed location, fully or partially discharging a fire extinguisher for any purpose other than putting out a fire, tampering with smoke detectors (in rooms or in public areas), taping smoke detectors in rooms, removing or damaging exit lights or signs, and setting off false fire alarms or starting fires (intentionally or due to negligence). Violations of this policy may result in legal prosecution and/or revocation of this license agreement upon the first offense.  In addition, any fines imposed on the College for fire safety violations will be charged to the students occupying the space in which the violation occurred.
          9. Furnishings/Furniture: Furniture in bedrooms, suites, quads, apartments, lobbies, and other public areas are considered property of SUNY Oneonta and are not to be removed by residents. Furnishings in public areas are to remain in those locations. In addition to disciplinary action, a fee may be assessed for the removal, return, replacement, and/or reassembling of furniture. In Higgins, all college furnishings must be accounted for and must remain within each designated apartment. The college does not furnish study lamps, curtains, rugs, pillows, blankets, bedspreads and other bed linens. 
          10. Health and Safety/Sanitary Living Conditions: Students are responsible for maintaining their room, suite, quad, apartment in a sanitary and orderly condition as determined by the office of Residential Community Life. Fees may be assessed for any special cleaning necessitated by improper care. In addition, relocation of the student or revocation of the residence hall license may occur.  New York State recycling laws should be followed and adherence to proper recycling is mandatory. Students must regularly empty their own trash and follow the posted procedures. 
          11. Insurance: The college maintains no insurance for property loss or damage for any cause. Please see “covenants of The Student” above for renters’ insurance requirements.
          12. Keys/Combinations/Access cards: Tampering with card access equipment, simplex codes and/or locks/latches is prohibited. In addition, residents are not permitted to give their residence hall keys/simplex codes/combinations/access cards to anyone else. Doors may not be left propped open. Between the hours of 11:00 pm and 7:00 am students are required to enter their building through the main entrance.
          13. Mattress/Bed limitations: Waterbeds and any other items imposing unreasonable stress on the structure of the residence hall is prohibited.  Residents may not construct their own lofts. 
          14. Room décor limitations: Because of NY State Fire Code regulations; walls, doors, and ceilings cannot contain more than 10% covering of any material. In addition, decorations made from fabric must be “fire retardant” from the manufacturer and residents must attach this documentation from the manufacturer to the fabric. Violation of this policy may result in items being confiscated at the discretion of the Residential Life staff.
          15. Roofs/Ledges/Window Screens: Residents are not permitted on Residence Hall roofs or window ledges. Window screens are not to be removed at any time and nothing is to be thrown from them. Violations of this policy may result in additional fees for window replacement or damage to roofs and ledges.
          16. Sustainability: Because of SUNY Oneonta’s commitment to sustainability and reducing energy consumption, residents should limit the electrical devices brought to campus. In addition, these items must operate properly.
      5. Failure to Comply:
        1. Code of Student Conduct: Failure to comply with reasonable and lawful requests or directives of College officials or law enforcement officers acting in the performance of their duties and/or interference with faculty, staff, or student staff acting in the performance of their official duties will result in disciplinary action.
          1. Clarification: Residence Life Professional and Student Staff (RA/RCA) are defined as college officials for the purposes of this policy.
      6. Guests:
        1. Residence Hall License Policies:
          1. Definitions:
            1. Guest: A guest is defined as any person (resident student, off campus student, or non-student) present in the community, floor, room, quad, suite, apartment who does not live in that particular area. Even though a person may be a resident of the SUNY Oneonta residential community, they are considered a guest when they are not in their particular room or living area.
            2. Host: A host is defined as a resident who is being visited by another individual. All guests have a host – that host is defined as the person who the particular guest defines as their host. If a guest does not identify their host, they will be immediately removed from the residence hall.
            3. Overnight Guest: An overnight guest is defined as a guest who is present between the hours of 11:00 pm and 8:00 am.
          2. Guest Behavior & Compliance: Guests are expected to follow federal, state, and local laws and ordinances. In addition, guests must follow the Code of Student Conduct and Residence Hall License policies. A violation of this will result in the guest being asked to leave. If a guest violates federal, state, and local laws and ordinances, or refuses to comply with a request to leave, they will be considered trespassing and law enforcement authorities will be notified. Residents are responsible for complying with these procedures and ensuring their guests comply as well. Residents may be found in violation and held accountable for the behaviors of their guest.
          3. Escort: At all times, guests must be accompanied by their host. Unaccompanied guests may be asked to leave the residential community
          4. Limitations: The Residence Hall professional staff have full authority to limit guests in a room, reject guests, or evict guests, if they believe the health and safety of students is being jeopardized or policy violations are occurring. 
          5. Overnight Guests:
            1. Registration: Overnight guests are required to register with the Residence Hall professional staff member or their designee.
            2. Limits on visitation: Individual overnight guests may not visit more than twice per month and no longer than two consecutive nights per visit (4 total nights per month) in the residential community. Residents are not permitted to have more than two (2) overnight guests visit at a time. Exceptions may be made with permission of the Residence Hall professional staff member.
          6. Permission: Residents must get their roommates, quad-mates, suitemates, apartment-mates to grant permission before bringing guests into their living areas. If roommates/quad-mates/suitemates/apartment-mates is/are uncomfortable with a certain guest, please consult with your RA or Residence Hall professional staff member.
      7. Sound Level:
        1. Residence Hall License Policies: Because the Residential Community strives to be an academic living environment which supports students in their academic endeavors, the following are violations of the Residence Hall Sound Level policy:
          1. Disruptive Noise: At all times, sound levels considered “disruptive” are prohibited. This means a stereo, voice, or other sound should not be heard down the hall or outside the building. Because of the sound level, musical instruments and amplified music may be prohibited. Keep in mind “bass” carries between rooms and should be kept to a minimum.
          2. Courtesy Hours: Courtesy Hours are in effect 24 hours a day. This means that any time someone (whether they are a staff member or resident) asks you to lower the volume of sound in your room or area, you must honor that request. The right to quiet supersedes the right to make noise at all times.
          3. Quiet Living Areas: Living in designated Quiet Living Areas requires that all sound levels be kept to a minimum and within the confines of the actual assigned room at all times during the academic year.
          4. Finals week: During Finals week, a 22-hour quiet hours policy is in effect in preparation for and during final exams. All residents must adhere to the 22-hour quiet hours (relaxed from 5:00 pm – 7:00 pm). Finals week quiet hours start the Sunday before finals week begins.
      8. Pets:
        1. Residence Hall License Policies: Pets of any type, except for small fish in the proper aquarium facilities of ten gallons or less are prohibited. To be cared for properly, fish must be removed from the residence halls during extended break periods. Service animals and emotional support animals that are approved through college processes are not considered pets. 
      9. Solicitation:
        1. Residence Hall License Policies: Solicitation/sales by residents or others is prohibited within the residence halls or dining halls without permission of the Director of the Hunt Union and Director of Residence Life or their designee. Because of liability, residents may not operate a business within the residence halls or their room, apartment, quad, or suite. 
      10. Smoking:
        1. Code of Student Conduct: Smoking is prohibited in all College buildings except in certain designated areas. Such areas are identified by “Smoking Permitted” signs. Areas without such signs should be understood to be no smoking areas. Smoking is defined as the carrying or use of a lighted cigarette, cigar, or other form of smoking device.
        2. Additional Residence Hall License Policies:
          1. Electronic Cigarettes clarification: “Form of Smoking Device” in the code of student conduct includes electronic Cigarettes (e-cigs) and/or vaporizers (vaping).
          2. Smoking (including e-cigs and vaporizers) is not permitted within 20 feet of any residence hall 
      11. Vandalism:
        1. Residence Hall License Policy: Deliberate vandalism or non-accidental damage to SUNY Oneonta property or the property of members of our community is prohibited. This includes, but is not limited to, defacing bulletin boards, breaking glass, holes in walls, graffiti, etc. Students found responsible for violations of this policy may be subject to revocation of the license agreement. 
      12. Weapons:
        1. Code of Student Conduct: Possession or keeping of a deadly instrument on campus (including in any vehicle) or use of any object with intent to harm another is prohibited. This includes, but is not limited to, firearms, explosives, explosive devices, knives, blackjacks, chukka sticks, slingshots, kung fu type weapons, fireworks, firecrackers, CO2 type firearms, spring powered firearms, chemical or pepper aerosol spray. Violators will be subject to criminal prosecution and/or disciplinary action from the College.
        2. Additional Residence Hall License Policies:
          1. Additional items not allowed: Smoke bombs and box cutters
          2. Exceptions: Small kitchen knives for the purpose of cooking or tools used for academic purposes are allowed. These items must be kept secure in a locked tool box, trunk or storage unit.
  1. Changes to the Standard regulations (as outlined in Section P): The Student will be notified in writing (via the official SUNY Oneonta email address of the Student) for any changes in campus regulations or regulations related to the housing license. These changes would be expected to occur each summer as policies and procedures are updated.

Fall and Spring 2019-2020

A. General Terms and Conditions

  1.  Full time, and part-time students with permission, maintaining regular academic activity are eligible to live in the residence hall. Requests for exception are to be addressed to the Residence Life Office.
  2. The residence hall license is for room and board for the entire academic year, or any remaining portion thereof. State University regulations require that residence hall space be fully utilized before permitting students to reside elsewhere. Students who enter the college as freshmen are required to reside in a residence hall for their first four semesters.

  3. Exceptions to #2 include: students who withdraw or take a leave of absence from the college, students in officially recognized off campus and/or outside the city of Oneonta academic programs for that particular quarter or semester. December graduates, students academically ineligible to continue, or documented evidence of circumstances beyond a student’s control that has occurred since entering this agreement.
  4. Students who relocate off campus for any reason are not guaranteed on-campus housing in the future.
  5. All residence hall students are required to purchase a full dining plan for each semester they are in residence. See C.4., below
  6. Room and dining charges are payable in advance of each semester; billings are sent in July and December. Do not send payment before receipt of billing.
  7. Signature on the Residence Application, or electronic signature on the Web Application, legally binds the student to this agreement and affords the student a license to occupy “a” space in a residence hall assigned by the college for the period designated above. 
  8. No student may take possession of, or remain in, a room when his\her accounts are in arrears.
  9.  Failure to occupy a space after signing this license does not relieve the student of the responsibility to fulfill its terms. Likewise, a student who occupies a space without signing a license is responsible, nevertheless, for all its terms and conditions.
  10. Students shall not assign or sublet this License to any part or all of the Premises. Subletting includes short-term or temporary rental arrangements including, but not limited to, those offered through peer-to-peer accommodation services such as Airbnb, Craigslist, or Couchsurfing. Assigning or subletting may result in discipline and/or license revocation without compensation.
  11. Only full-time students, part-time students with permission, and registered guests of SUNY Oneonta students are permitted to access SUNY Oneonta residence halls. Employees of, or approved vendors for SUNY Oneonta are permitted access only to fulfill their professional obligations for that residence hall.

B. Assignment Procedures

1. The college is not permitted to classify students according to race, religion, national origin, sexual orientation, or disability. ASSIGNMENTS CANNOT AND WILL NOT
    BE MADE OR CHANGED BASED ON THESE FACTORS.

2. Continuing students make room selections in March/April/May for the following year.

3. New students are assigned to space according to a combination of date of paid deposit and date all requested materials have been submitted, i.e., completed web
    application with electronic signature and other forms. Special requests are satisfied whenever possible but cannot be guaranteed.

4. The college reserves all rights concerning assignment or reassignment of all students. Requests for change will be considered but not necessarily approved. Students
    must secure prior approval of the Housing Office before moving to another assignment.

5. In the event of vacancies the college will require the lone student in a room to find a roommate of his/her own choosing, if time permits, to accept another student who
    is on the waiting list or in a tripled situation, or to move into another space to consolidate openings. Any student who remains in a room without a roommate will be
    charged the IRP (Individual Room Program) rate for the remainder of the semester. Empty beds are rental possibilities for the college. STUDENTS MAY NOT
    REFUSE ANOTHER COLLEGE ASSIGNED STUDENT THE USE OF AN UNOCCUPIED BED. Penalty incurred will be judicial action and individual room charges for
    the remainder of the semester or academic year.

C. CHARGES FOR THE YEAR

1.     Room charges are established by the local institution with the approval of the Central Administration of the State of New York. Rates are subject to change; but whenever
possible, reasonable notice will be given of cost changes. Rates are published in separate documents and made available with room assignment materials.
2.     An advance deposit of $100 is required to reserve space in the residence halls. The deposit is deductible from the room rental charge.
3.     Assignment to an increased occupancy room is a temporary measure. Students MUST move into normal occupancy quarters when vacancies occur OR pay the standard
occupancy rate. No student can continue to pay increased occupancy rates if vacancies exist. Both that student and the students remaining in the room he/she vacated will have their rental rate adjusted. Students who sign a supplement to this license for the individual room program (IRP) after a semester begins will have that rate calculated from the date of its inception.
4.     Dining plan rates are determined by Oneonta Auxiliary Services. All resident students are required to have a Resident Dining Plan. You will automatically be assigned to the Resident Dining Plan, providing unlimited access to the Resident Dining Halls. The Resident Dining Plan also includes a portion of Retail Dining Dollars to be used at retail venues. The charge for the meal plan will appear on each semester’s bill. Students residing in Higgins Hall will be assigned to the Higgins Plan, comprised entirely of Retail Dining Dollars. This is a reduced meal plan, and assumes that the student will cook several of their own meals. Higgins residents are welcome to eat in any of the three dining halls (Mills, Wilsbach and Hulbert) where they will be charged a door price. Higgins residents have the option of choosing the Resident Dining Plan, if they prefer. We operate a tax-free dining plan under state law which mandates that funds paid into the plan are non-refundable. Unspent retail dining dollars remaining from fall semester will be rolled over and added to the plan for spring semester. Any balance remaining at the end of the academic year in May is forfeited. Please see the dining plan page for details.
5.     Phone lines in student bedrooms will be activated upon request. This includes the costs of basic (local) telephone service, voice mail, and calls to locations within the Continental US, Alaska, or Hawaii. Phone lines must remain where presently affixed. Students bring their own telephone instruments and must be FCC approved. Cordless phones may be used in the residence hall bedrooms as long as they are not 2.4 GHz.
6.     The cost of basic cable television service is included in room rental charges. Students who wish extra services (HBO, etc.) must separately contract with Time Warner Cable TV.
7.     The loss of a student’s residence hall key/combination/access card requires the changing of room locks. The student originally assigned the key/combination/access card
will be assessed the cost of the required lock/combination change and keys/access card.

D. OCCUPANCY

1.     Residence halls open for all students on Saturday, August 24 at 8:00am. New students attending Orientation will move in based on their assigned Orientation
session. New students will be notified by the office of New Student Services of their assigned move in time at a later date.
2.     NEW STUDENTS who must arrive after that date and/or hour must notify the Residence Hall Director of anticipated time of arrival. ANY STUDENT who has not claimed his/her room assignment by the first day of classes of each semester, and has not duly notified the Residence Hall Director, or the Housing Office, will be considered a “no show” and that room space will be reassigned.
3.     For energy conservation and security reasons, the residence halls will close for the following periods:
Wednesday, Nov 27 at 9:00 AM until Sunday, Dec 1 at 1:00 PM Wednesday, Dec 18 at noon until Sunday, Jan 12 at 10:00 AM Saturday, Mar 7 at 9:00 AM until Sunday, Mar 15 at 1:00 PM
No students are permitted to remain in residence. Specific times and procedures that MUST be followed will be posted in advance. Interim accommodations are the responsibility of the individual student.
4.     The residence halls close for the summer months at 9:00 AM on Thursday, May 7. Graduating seniors in residence during the spring semester may retain their
room assignments until 8:00 PM, Saturday, May 9.
5.     Termination of occupancy REQUIRES the student to (1) remove all personal belongings from the room, (2) have the room condition inspected by the Resident Advisor or
Residence Hall Director using the previously completed room condition form, and (3) return all keys/access cards. Failure to return all keys/access cards at termination of occupancy will result in charges for lock change(s) and new keys/access cards.
6.     Any personal belongings left behind by a student following termination of occupancy will be disposed of at the discretion of the college without any responsibility to account
for such property. A charge will be incurred for the disposal. Rooms, suites, quads or apartments are not considered properly vacated until all personal possessions are removed and keys to the room are returned. The College reserves the right to dispose of belongings and charge occupancy while belongings remain in the room.
7.     All students must vacate the residence halls within 24 hours of their last final exam each semester, or by the closing of the hall, whichever is earlier.

E. REFUND POLICIES

1.     For those students OFFICIALLY WITHDRAWING OR TAKING A LEAVE OF ABSENCE FROM THE COLLEGE a refund of advance $100 deposit will be made if a WRITTEN request to the Housing Office is RECEIVED prior to July 1 ; for second semester - prior to January 1. Students taking an official leave or officially withdrawing on or after July or January 1 but prior to occupancy will receive room refund, if due them, but not refund of $100 deposit. Students who are released from the Residence Hall Contract for the purpose of relocating off campus will receive refund of monies if due them, but always forfeit the $100 housing deposit/monies due to college plus $350 in liquidated fees.
2.     Students academically ineligible to continue receive automatic refund of room rental monies due them. However, a guest rental rate will be applied to students not vacating
the premises as directed by the college.
3.     Any student terminated from the residence hall for disciplinary reasons will receive no refund of room rent, plus a $350 charge in liquidation fees.
4.     Room refunds AFTER OCCUPANCY are based on the date occupancy is acceptably terminated (see D.5) PROVIDED THE AGREEMENT HAS BEEN PERMISSIBLY
TERMINATED (SEE A.2 & A.3). After a student has occupied a room beyond the first day of classes in a semester there will be no refund for 1/4 of the semester. After four weeks of occupancy there will be no refund for 1/2 of the semester. Students not withdrawing from rooms before the second half of the semester begins will receive no refund. As long as a student has keys/access cards to their room and/or belongings in the room, they will be assessed room rent.
5.     Dining plan refund policy is established by Oneonta Auxiliary Services in compliance with New York State Law governing tax-free student dining plans. The
policy provides for a prorated refund taking into account an administrative overhead cost incurred, and the number of weeks in the semester which have passed at the time the student leaves the college. A student who withdraws from the college, or is found academically ineligible to continue after the Fall semester and prior to the beginning of the Spring semester, is not entitled to a refund for any unused declining balance amount. Similarly, any declining balance remaining at the end of spring semester is forfeited. A copy of the refund policy is available on the OAS website.
6.     Refunds may take 4-6 weeks after all proper procedures have been followed and paperwork has been completed.
7.     Written appeals not received by the Housing Office concerning any assessments of room rental within 30 days means you accept charges as stated.

F. DAMAGES

1.     Each student will be held responsible for any damage beyond reasonable wear to his/her room, the furniture, and equipment contained therein and for any damage caused
by him/her to any other part of the residence hall and/or premises. The charge will include labor and replacement costs. These costs are ultimately determined, utilizing the room condition report, by the Residence Hall Director, not the Resident Advisor.
2.     When a damage condition exists in a room or in a common area of a residence hall, and a student or students are not identified as responsible, all the students in that affected living unit/area may be assessed for the repairs. Public space within a residence hall refers to any area that is open and accessible to all residents of the building, including but not limited to hallways, stairwells, lounges, bathrooms, etc.
3.     Assessments are to be paid at Student Accounts in the Administration Building room 243 within TEN BUSINESS DAYS of billing or prior to the next registration, whichever
is earlier.

G. STANDARD REGULATIONS

1. Adherence to regulations as outlined in this agreement is expected, as well as adherence to information to which it refers in the college catalogue, in the Student Handbook, in the Code of Student Conduct, and as legislated by various governing bodies of the college including hall governments. Violations could result in official disciplinary action being invoked against the offending person(s).

2. It is each student’s responsibility to monitor and respond to messages on email provided by the college, their residence hall mailbox, and the telephone that has been identified as their primary contact number. College officials utilize these three services to make contact with students.

3. The following are prohibited in and around college property:

a. Possession or being in the presence of alcoholic beverages, illegal drugs, or drug paraphernalia. Alcohol paraphernalia (e.g. kegs, mini-kegs, empty cans, empty bottles, taps, funnels) is not permitted on campus. Collections of alcohol beverage bottles/cans are not permitted.  Students residing in Higgins, Bacon and Denison Halls agree to adhere to the Higgins Hall alcohol policy.  A copy of this policy will be provided to all students upon check-in.

b. Illegal, disruptive, disorderly behavior, or excessive noise, including the playing of musical instruments in your living unit.

c. Weapons: possession or keeping of a deadly instrument on campus (including in any vehicle) or use of any object with intent to harm another. This includes, but is not limited to, firearms, explosives, explosive devices, knives, blackjacks, chukka-sticks, sling shots, kung fu type weapons, fireworks, firecrackers, CO-2 type firearms, spring-powered firearms, chemical and/or pepper aerosol spray. Violators will be subject to criminal prosecution and\or disciplinary action from the college.

d. Pets of any type, with the exception of small fish in the proper aquarium facilities of ten gallons or less. To be cared for properly, fish must be removed from the residence halls during extended break periods.

e. Water beds and any other items imposing unreasonable stress on the structure of the residence hall.

f. Candles, incense, any open flame devices, fuel of any type, butane torch type lighters, live trees, smoke bombs.

g. All space heaters, halogen lamps, 3-D printers, and any non-UL approved electronic devices, including lamps, hover boards, etc.

h. Extension cords/multi-taps without a circuit breaker. Surge protectors with overcurrent protection and a visible reset are permitted, yet cannot be connected to another surge protector to add length to an outlet. Surge protectors may not have any movable parts.

i. No wall or door may have more than 10% of its total surface area covered by any combination of decorations.

j. Decorative string lights (holiday lights, rope lights, pre-lit holiday trees, etc.) are permitted. Lights must be plugged directly into a wall outlet or surge protector, and cannot be plugged into another string of lights.

k. Knives of any sort (including “box cutters”) with the exception of approved knives or tools used for academic purposes. Any tools or knives approved for academic purposes that are stored in residence hall rooms or carried on campus must be kept secure in locked tool boxes, trunks, or appropriate storage units.

l. Non-fire retardant tapestries and/or other non-fire retardant fabric wall/window decorations.  Documentation from the manufacturer of fire retardant treatment must be attached to the item.

m. Items with a built in plug/usb port that do not have a grounded plug to use directly in the wall outlet (ex. desk lamps with plugs, bed risers with plugs and the like).

4. THE COLLEGE MAINTAINS NO INSURANCE FOR PROPERTY LOSS OR DAMAGE FOR ANY CAUSE, therefore, the student should carry personal property insurance or have appropriate coverage through their parents’ homeowner policy. Student rooms should be kept locked to minimize theft.

5. The college furnishes a single bed and makes available suitable study and closet space. These furnishings are not to be removed from the room. Furnishings provided in the public areas of the residence halls are to remain in those locations. A fee will be charged for the removal, return, and/or reassembling of furniture, and possible disciplinary action will be instituted.

In Higgins Hall, ALL college furnishings must be accounted for and MUST REMAIN within each designated apartment.

6. The College does not furnish: study lamps, curtains, rugs, pillows, blankets, bedspread and other bed linens.

7. The student must recognize the college’s concern with energy consumption. Electrical devices brought to campus should be limited and must operate properly.

With the exception of Higgins Hall kitchens, residence hall rooms are not designed for the preparation of meals with other than the use of the approved appliances (G.7.b.); they are not properly ventilated nor do they have proper disposal facilities; they do not meet Board of Health regulations or State of New York fire codes for such use.

a. In Higgins Hall: UL approved cooking appliances are permitted. Full size refrigerators are provided in the kitchen area of each apartment. Any refrigerator not provided by the college must be limited in size to counter-top height. Sunlamps, air conditioners, and electric blankets are not permitted.

b. In all other Residence Halls: PROHIBITED: all cooking appliances, sunlamps, air conditioners, water coolers with built-in heating elements, and electric blankets. PERMITTED: refrigerators (limited in size to counter-top height), automatic shut-off coffee/tea makers, and microwaves.

8. Each student is responsible for maintaining the room in a sanitary and orderly condition as determined by the college. Charges will be assessed for any special cleaning necessitated by improper care, and relocation of the student or revocation of the student’s residence hall license may occur.

9. Students are not permitted to paint their rooms.

10. No student can put paneling on room walls, or construct their own lofts.

11. Precautions must be taken for fire/life safety. Fines imposed on the college for fire safety violations will be passed on to all students occupying a bedroom/unit:

       a. No student shall, intentionally or due to negligence, be the cause of a fire or fire alarm activation.

       b. Smoking is not permitted in any residence hall. Smoking is not permitted within 20 feet of any residence hall.

       c. Use of electronic cigarettes (e-cigs) or vaporizers (“vaping”) is not permitted in any residence hall.  Use of electronic cigarettes (e-cigs) or vaporizers (“vaping”) is not   

            permitted within 20 feet of any residence hall

       d. A student found tampering with fire equipment and/or pulling false alarms is subject to disciplinary action by the college and legal prosecution.

       e. Fire drills are compulsory. Everyone must vacate the building during fire drills and alarms. Failure to do so will result in disciplinary action.

f. Trash removal and recycling procedures are posted. Adherence is mandatory.

f. A student found tampering with card access equipment and/or locks or latches is subject to disciplinary action by the college and legal prosecution.

12. Students are not permitted on Residence Hall roofs or window ledges. Window screens are not to be removed at any time and nothing is to be thrown from the windows.

13. Solicitation/sales by residents or others is prohibited in the residence halls or dining halls unless approved by the Hunt Union Director and the Director of Residence Life.

14. All visitors and guests on campus at any time will be expected to voluntarily conform to all college and living center regulations. Those who do not will be required to leave. In the event of law violation or non-compliance with a request to leave, they will be considered a trespasser and appropriate law enforcement authorities notified.

A residence hall guest is any person who is not a resident of that room. Permission must be secured from each resident in the room before an overnight guest may stay. The Residence Hall Professional Staff Members have full authority to limit guests in a room, reject guests, or evict guests if, in their judgment, the health and safety of students is being jeopardized and/or reasonable behavior standards are being violated. The overnight guest is required to register with the Residence Hall Professional Staff Member or their designee. Overnight guests may not visit more than twice per month and not longer than two consecutive nights per visit. Each resident is not permitted to have more than 2 overnight guests visit at a time. Exceptions for special cases may be made through the permission of the Residence Hall Professional Staff Member. Residents are responsible for complying with these procedures and for ensuring their guests comply with SUNY Oneonta policies.  Residents may be found in violation of the Guest policy if their guests’/visitors, actions violate the Code of Student Conduct.

15. The use of opposite gender bathrooms is prohibited.  {The college does provide at least one all-gender restroom in each residence hall.}

16. Students are not permitted to give their residence hall keys/combinations/access cards to anyone. Students are not permitted to prop open any outside doorways.

17. Public space within a residence hall refers to any area that is open and accessible to all residents of the building, including but not limited to hallways, doors, stairwells, lounges, bathrooms, windows, etc. Anything posted or written in or upon these areas are subject to all policies of the Residence Hall License and Student Code of Conduct.

18. Any person entering a residence hall after 11:00 pm and before 7:00 am is required to enter the building through the main entrance.

 

H. SOUND LEVEL POLICY

  1. Sound levels, at all times, are to be kept at a minimum. At no time should sounds reach an unreasonable level which will disturb roommates, other residents, or members of the community. In the residential setting, each student’s right to quiet study, sleep, and privacy, at all hours is regarded by the college to be of paramount importance and as such, persistent violators will be subject to disciplinary action.
  2. Powerful audio equipment is inappropriate for the residential setting. The college encourages the use of earphones with all stereo equipment. Residency in the designated “Quiet Section” requires that all noise levels be kept to a minimum and within the confines of the actual assigned room 24 hours a day, 7 days a week for the entire academic year.

I. DIRECTORY INFORMATION

In compliance with the Federal Family Educational Rights and Privacy Acts of 1974, students who do not wish directory information (home addresses and phone numbers) released to persons or agencies outside the State University MUST submit a written statement to that effect to the Housing Office by July 1 (January 1 for Spring term entrants). Directory information is available to offices within the college.

J. UNCONDITIONAL RIGHTS OF THE COLLEGE

1. The college may revoke or reassign rooms for occupancy management or violations of herein stated regulations - health, safety, or social reasons; or any reason deemed sufficient by appropriate college authorities.

2. Every effort will be made to avoid unnecessary intrusions on student’s privacy, but the college reserves the right to enter student rooms to make periodic announced room inspections as well as enter student rooms when there is reasonable belief that an occupant in the room may be physically harmed or endangered. The college also reserves the right to have an authorized agent of the college, including a University Police (UPD) Officer, with the written approval of the Vice President for Student Development, or the person designated to act in that capacity in his absence and authorization of the college President, inspect student rooms when there is reasonable belief that (1) college property is being damaged, (2) college policy is being violated, or (3) maintenance and/or repair is  necessary.
     a. Per SUNY policy, The College reserves the right to enter, repair, inventory, inspect, or search, and students expressly consent to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of residence hall rooms.  The Residence Life staff, University Police Department officers, facilities staff, and any other College employees or contractors who have a legitimate need to enter the space.

3. The College conducts inspections of each residence hall room upon closedown for each college break. If, while in the process of conducting an inspection of student rooms, a college official finds an item which may be a violation of the Residence Hall License or Code of Student Conduct, the college has the right to confiscate that item.

4.  The college may terminate this agreement at any time for reasons of safety, security, and conduct of its residence program.

K. POLICY REVIEW

To maintain a responsible environment, the college feels that it is necessary to establish and enforce certain of its own regulations, i.e., this agreement. Campus policies, however, are not and should not be unalterable. Periodically these policies will be reviewed jointly by students, faculty, and administrators as to needs, validity, and effectiveness.

When you sign your Residence Application you are agreeing to abide by this Residence Hall License for both Fall and Spring semesters, 2019-2020. This Agreement is legally binding.

SUNY Oneonta Residential Life is instituting the following Housing Addendum to support efforts to mitigate the spread of the COVID-19. You are expected to comply with these expectations as a condition of remaining in on-campus housing at SUNY Oneonta for the remainder of the Fall 2020 semester. Students are expected to adhere to directives of college officials. 

I agree to continue to comply with all terms and conditions of my 2020-2022 Residence Hall License Agreement (Freshman) or my 2020-2021 Residence Hall License Agreement (All others), and I acknowledge that my License Agreement is modified as follows:


Dates of Occupancy:

For the 2020-2021 Academic year: 

  • Provided the Student’s account is in good standing, the Student may take possession of their 2020-2021 academic year room assignment starting on Saturday, August 22, 2020 at 8:00 a.m. 
  • For Students who are attending Orientation, they are expected to take possession of their room assignment prior to this date. Notification of this earlier move in date and time will be communicated via official SUNY Oneonta email address no later than August 5, 2020. Move in times for Students who are attending Orientation begin Monday, August 17, 2020. 
  • The Student is required to vacate their space and remove all belongings 24 hours after their last final or Thursday, May 6, 2021 at noon, whichever is earlier. Students who are graduating seniors may retain their room assignments until 8:00 pm on Saturday, May 8, 2021. 
  • Upon vacating space, the Student is expected to; (i) remove all personal belongings from the space (ii) clean the room to the condition it was when taking possession of it and (iii) return all keys/access cards issued. Personal belongings left after this license agreement expires or is revoked will be disposed of at the discretion of the college without any responsibility to account for such property. The Student will be assessed a charge for this disposal. Failure to return all keys/access cards will result in additional charges for lock changes (please see “Fees” below and “Covenants of The Student” Section E parts xii, xiii, and xiv above). 
  • For winter break (Saturday, November 21, 2020 through January 10, 2021) the halls are closed, and the Student may not occupy their room assignment during this time. The Student may leave items in the space during this break period.
  • While SUNY Oneonta will strive to follow these dates of occupancy, I recognize that the nature of the COVID-19 outbreak is ongoing and it may require the College to change these dates of occupancy as the situation requires. I acknowledge SUNY Oneonta reserves the right to alter such dates of occupancy during the 2020-2021 Academic Year and will notify me of a change in occupancy dates within a reasonable practicable time period, based on the circumstances creating the need for date changes.
     

Room Assignments: 
After move-in, SUNY Oneonta may reassign me to a different room or building at any time and for any reason, including for purposes of quarantine or isolation of myself or others.
SUNY Oneonta has the right to close the residence halls at any time during the occupancy period. If this occurs, I will comply with the University’s instructions and regulations for vacating my room.
Room & Board Rate Adjustments:
I acknowledge that the College reserves the right to adjust room and board rates at any time if warranted by State budget conditions, unforeseen cost increases, or occupancy losses.

Termination by The Student: 
The Student may cancel this Agreement on or before August 24, 2020 for any reason upon the Student’s submission of the official email from Student Development approving the Student’s withdraw showing disenrollment from SUNY Oneonta and the Student’s payment of a $100 processing fee and a $350 liquidation fee, for a total of $450. 

In the absence of presenting a certified cancellation form from the College and thereby cancelling this Agreement in the manner specified above, this Agreement may otherwise be cancelled only under extreme circumstances upon the Student’s submission of Petition to Cancel/Vacate stating facts sufficient to support such relief as determined by the College in its sole discretion.  If the College approves the termination, the Student agrees to the forfeiture of the $100 deposit (if applicable), and will receive a refund of any paid amounts for the terms of the license at the sole discretion of the College, an amount which shall be dictated by the following refund schedule for the fall 2020 semester: August 17-August 31, 2020 – Daily Rate: September 1 -September 20, 2020 – 75% refund: September 21-October 18, 2020 – 50% refund: October 19-December 16, 2020 – No refund.  The following refund schedule applies for the spring 2021 semester:  January 10-January 13, 2021 – Daily rate: January 14-February 14, 2021 – 75% refund: February 15—March 21, 2021 – 50% refund: March 22-May 8, 2021: No refund.  In addition, the dining plan refund policy is established by Oneonta Auxiliary Services (OAS) in compliance with New York State Law governing tax-free student dining plans.  The policy provides for a prorated refund considering an administrative overhead cost incurred, and the number of weeks in the semester which have passed at the time the Student (with permission of the College) terminates this agreement. Please see “Dining Plan” below for more information regarding termination.  Failure of a Student to appear, register and take possession of the Student’s room assignment by 11:00pm on the first day of classes for each semester shall constitute a default of this Agreement, which shall subject the Student to the forfeiture of deposit (if applicable), and additional assessments referenced above and all other financial obligations due hereunder through the remainder of the term hereof. If the Student is notified that they are on “waiting list” status for a bed space, only the provisions of this section a. shall apply to the Student. Once the Student is notified of the guaranteed availability of bed space, all provisions of this Agreement shall apply to the Student.

Regulations:
I agree to adhere to additional expectations provided in my acknowledgement of the “Statement of Shared Responsibility.”  I understand that violations will be subject to Community Standards review.  Repeated or deliberate violations of the health and safety expectations will result in consequences up to and including removal from on-campus housing.  We anticipate the Statement of Shared Responsibility to include the following guidelines and the college expects you to:

  • Remain six feet apart in distance from those not in my living unit (room, suite, quad, apartment)
  • Not to enter any other residence hall 
  • Not to have outside guests in your residence hall
  • Wear face coverings in common areas (like lounges, lobbies, etc)
  • Fill out the daily health screening survey from campus in a timely manner

Visitation:
I understand that only residents of the building I am living in are allowed to be in my building.  I understand I may not visit other residence halls during the fall semester.

Health and Safety:
I understand that if I start to develop symptoms related to COVID-19 (which may include but not be limited to the following symptoms: coughing, fever, difficulty breathing, shortness of breath, chills, muscle pains, headache sore throat of the loss of taste or smell), I will contact the health center.  I also understand that since the understanding of COVID-19 is ongoing, other symptoms may become commonly associated with COVID-19. I also understand that if I become aware that I have been in close contact with someone who has tested positive for COVID-19, I will be asked to quarantine for 14 days.

  • According to the Department of Health the definition of close contact is within six feet for about 15 minutes OR within an enclosed space (office or double, suite, quad, or apartment) for two or more hours

Follow-up Information: 
If circumstances change quickly, please be advised that The Office of Residential Life reserves the right to modify this document at any time. Updates will be communicated to all on-campus students by e-mail.

Force Majeure. If SUNY Oneonta is unable to perform its obligations hereunder, or if such
performance is hampered, interrupted, or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond such licensor's control, then such party shall be excused from performance of this License Agreement and will not have any liability in connection herewith.

By signing this Agreement addendum, I am agreeing to practice social distancing and to comply with all policies and practices, as stated above, while on campus for the Fall 2020 semester. My signature indicates that I have read the expectations and understand my expectations to mitigate the spread of COVID-19.
 

 

 

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