Academic STEP

Student Travel for Excellence Program

Across the academic disciplines, SUNY Oneonta encourages student participation in scholarship and intellectual excellence along with local, regional, and national dissemination of this scholarship and creativity. To this end SUNY Oneonta has established a limited pool of funds which may be sought competitively by students to defer some of their approved related costs. To be eligible for funding the student must be a full-time enrolled undergraduate or graduate student at SUNY Oneonta at the time of application and at the time of the funded activity. The student must also follow the application process detailed below. Students and their faculty sponsors should bear in mind that these funds are subject to the relevant New York State guidelines on such expenditures.

Questions should be directed to your School Dean’s office:

  • School of Education, Human Ecology, and Sports Studies - 373 Fitzelle - (607) 436-2541
  • School of Liberal Arts and Business - 111 Schumacher - (607) 436-2520
  • School of Sciences - 215 Physical Science - (607) 436-2125

Potential fundable activities include, but are not necessarily limited to:

Student travel costs specifically related to conducting publishable academic research or presenting such research at a professional conference,

  • student travel costs necessary for academic performances or academic exhibitions of student creative works, and
  • student incurred small expenses, specifically required for either of the above activities.
  • Please note that the pool of funds is limited; SUNY Oneonta cannot guarantee funding to all student applicants.
  • Funding is not intended for travel related to fulfilling a course or program requirement, to study abroad, or to participate in other required coursework.

Application Procedure To Be Followed:

Students wishing to apply for funding in this program must complete an online application. Grant deadlines are as follows:

Grant Deadlines
Application Submitted By* Review/Award Decision
September 25, 2023 September 28 - October 3, 2023
November 14, 2023 November 17 - November 21, 2023
January 26, 2024 January 30 - February 2, 2024
March 8, 2024 March 13 - March 16, 2024
April 22, 2024 April 24 - April 27, 2024

The Review Committee will make recommendations and final approval will be made by the Dean of the student’s major.

The Dean will share the decision with the applying student and faculty sponsor. The university Provost also will be copied for the purpose of information.

Successful student applicants must comply with all State and campus travel, expenditure, and reimbursement guidelines and procedures including providing receipts for activity-related expenditures. Failure to comply may result in loss of funding. Questions should be directed to your School Dean's Office.

Note: Although student applications must be made in advance of the activities, in keeping with State expenditure guidelines, students ONLY may receive approved funds reimbursing expenses after they have been incurred. Funds WILL NOT be provided in advance of activities.

Students will not receive funds if they submit an application after the conference has taken place. In the case your conference takes place prior to the next review date please contact Daniel Carter for an early review.

Academic STEP Application

The assumption of Risk and Release of Claims Form:

To be eligible for STEP funding, students must complete the SUNY "Assumption of Risk and Release of Claims Form," which is available in HTML or MS Word format through the links below. This form must be completed prior to travel, and submitted to the Dean’s Office.

Assumption of Risk and Release of Claims Form (PDF Format)

In consideration of the financial and academic support being provided to me by the State University of New York University at Oneonta (“the University”), I agree, on behalf of myself, my family, heirs, and personal representatives, to assume all the risks and responsibilities of my travel to and attendance at ______________________________. I have been fully and completely apprised of the actual and potential risks inherent in this activity. These include the risk of property damage or loss, personal injury or death. By signing below, I am asserting that I am knowingly and voluntarily assuming such risks.

Furthermore, I do hereby acknowledge complete responsibility for all doctor, hospital, dental, first aid and other medical expenses. I have been informed that the University will provide financial support for _________________[list items/amount], and I hereby acknowledge complete responsibility for any other transportation, room and board and personal expenses which I may incur while traveling to and participating in _____________.

To the maximum extent permitted by law, I release and indemnify the State of New York, the State University of New York, the University, and their officers, employees, agents and volunteers, from and against any present or future claim, loss or liability for injury to person or property which I may suffer, or for which I may be liable to any other person, during or as a result of my participation in __________________, including periods of travel.

In signing this Assumption of Risk and Release, I acknowledge and represent that I have read the foregoing, understand it, and sign it voluntarily, that no oral representations, statements or inducements, apart from this written agreement, have been made, that I am at least 18 years of age and fully competent (or if not, my parent or guardian is also signing), and I am executing this Assumption of Risk and Release for full, adequate and complete consideration, fully intending to be bound by the same.


Name of Student:

Signature Dated:

Parent/Guardian if Student under 18:


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