College Budget Committee

Committee Charge

The College Budget Committee (CBC) recommends to the president an annual budget in a multi-year planning context. The Committee shall:

  • maintain a highly transparent, informative, and participatory operating budgeting process;
  • integrate campus strategic planning with the budgeting process;
  • analyze the budget context (e.g. state funding) and its impact on the institution; and
  • advise the president regarding the process of constructing annual divisional operating budgets and an overall college budget.

Membership

The College Budget Committee consists of:

  • vice president of finance and administration (chair);
  • classified staff representative;
  • College Senate presiding officer (or designee);
  • Student Association president (or designee);
  • Student Association vice president for finance (or designee);
  • Deans’ Council representative;
  • 3 Committee on Academic Planning and Resource Allocation members;
  • provost;
  • associate vice president and chief enrollment management officer;
  • vice president of college advancement;
  • vice president of student development;
  • assistant vice president of strategy, planning & effectiveness;
  • chief diversity officer; and
  • chief human resources officer

The assistant to the vice president of finance and administration staffs the Committee.

Budget and Student Fee Requests

The CBC administers an annual planning process for department/unit heads to seek:

  • new or increased operating budget allocations;
  • one-time funding in an amount greater than $10,000; and
  • new or increased student fees.

2020-21 Budget Increase Request Form

​​​​The Budget Office is available for consultation and assistance as needed. Budget Analyst Kathleen Feit will be the point person for questions about the process.

Important dates

  • Requests are due to the Budget Office by December 11, 2019.
  • The CBC will begin reviewing requests in January, considering the campus’s overall operating budget, general financial conditions, and broader SUNY and state budget environments, before making funding recommendations to the President. As required by SUNY policy, the Budget Office will forward fee requests to SUNY System Administration.
  • Funding decisions will be shared with division leaders and departments/units in April or May.
  • SUNY System Administration typically makes fee decisions in June. These decisions will be shared as soon as possible.

Submitting a budget request

There are limited resources available to allocate to new initiatives. As such, budget requests must be submitted to and approved for forwarding through the chain of next-level supervisors/leadership through the cabinet level. Once approved at the cabinet level, the request is submitted to the College Budget Committee. The multi-level review and approval will help ensure that requests submitted to the budget committee are high priority requests that cannot be covered by other means within an area or division. A chain of email approvals is sufficient to indicate that the request has been vetted and approved at each level.

In addition to each request having prior approval of the area director, department chair, associate vice president (or next level supervisor), dean, and vice president or appropriate Cabinet member, certain requests require additional consultations:

  • Personnel Requests

    • Personnel requests for new or expanded positions require consultation with the Chief Human Resources Officer or designee regarding position classification and appropriate salary.

    • The Human Resources Consultation Worksheet can be used as a framework for consultation and should be submitted with the budget request to document the feedback/guidance received.

    • Current and proposed organizational charts are required when submitting personnel requests.

    • Contact the CHRO

  • Information Technology Requests

    • Information technology requests, including IT software, licenses, cloud services, and hardware require consultation with the Chief Information Officer or designee.

    • The IT Consultation Worksheet can be used as a framework for consultation and should be submitted with the budget request to document the feedback/guidance received.

    • Contact the CIO

  • Facilities/Space Requests

    • Requests that will involve use of new space, relocation or significant modification of existing spaces require consultation with the Chief Facilities, Planning and Safety Officer or designee. Such requests may be for personnel, equipment, location of new program or services, etc.

    • The Facilities Consultation Worksheet can be used as a framework for consultation and should be submitted with the budget request to document the feedback/guidance received.

    • Contact the CFPSO

  • New or Increased Student Fee Requests

    • Requests for new or increased student fees in support of new or expanded programs must start with a Budget Office consultation.
    • These requests will require SUNY System Administration approval and must adhere to SUNY fee policy and approval processes.
    • Contact the Budget Office about fees
  • Procurement Guidelines

​​​​The Budget Office is available for consultation and assistance as needed. Budget Analyst Kathleen Feit will be the point person for questions about the process.

Download the application form

The College’s financial health is sound and your collective efforts toward fiscal sustainability have enabled us to maintain our core commitments to a quality, affordable education for students. However, this process is not an open call for general budget requests. The college anticipates that new resources available for allocation in 2020-21 will be scarce. Please consider reallocation of existing resources and/or savings from elimination of low-priority tasks or services before making a budget request.

2018-19 Budget Requests and Results
School, Area, or Department Request Title Number of Positions Requested Permanent Funds Requested Temporary Funds Requested Number of Positions Approved Permanent Funds Approved Temporary Funds Approved
Various Full-time temporary faculty 2.5 $0 $127,136 2.5 $0 $127,136
Various Part-time temporary faculty n/a $0 $18,000 n/a $0 $9,000
Access and Opportunity Programs Recurring budget increase - OTPS 0 $8,000 $0 0 $0 $8,000
Access and Opportunity Programs Recurring budget increase - student temporary services n/a $5,000 $0 n/a $0 $5,000
Art Equipment 0 $0 $23,855 0 $0 $23,855
International Education Study Abroad Advisor and associated OTPS 1 $49,096 $0 1 $0 $49,096
International Education Temporary staffing - professional and students 1 $0 $28,128 1 $0 $28,128
Enrollment Management Consulting services 0 $0 $55,000 0 $0 $0
Enrollment Management Enrollment market analyses 0 $0 $20,000 0 $0 $0
Financial Aid and Call Center Temporary staffing 2 $0 $36,000 2 $0 $36,000
International Education Excursions and activities 0 $10,000 $0 0 $0 $0
Music Equipment 0 $0 $29,000 0 $0 $0
Access and Opportunity Programs SUNY Oneonta Migrant Leadership Academy lodging support 0 $0 $9,500 0 $0 $9,500
Communication and Media Equipment 0 $0 $74,800 0 $0 $74,800
Various 2020-21 Faculty staffing plan - new lines 5 $206,830 $0 5 $206,830 $0
Various 2020-21 Faculty staffing plan - funding for ongoing "unfunded" lines with associated 1-time funding for 2019-20 4 $237,839 $237,839 4 $237,839 $237,839
Strategy, Planning & Effectiveness Assessment Coordinator 1 $60,000 $0 1 $60,000 $0
Strategy, Planning & Effectiveness Assessment platform 0 $35,000 $25,748 0 $70,880 $22,231
Strategy, Planning & Effectiveness Qualtrics 0 $25,075 $7,500 0 $0 $23,725
Strategy, Planning & Effectiveness Business Analysts 2 $115,000 $0 2 $85,800 $0
Biology Directed research - OTPS 0 $10,000 $0 0 $0 $10,000
Communication and Media Equipment room student staffing 0 $17,175 $0 0 $0 $17,175
Political Science Model UN - OTPS 0 $588 $0 0 $0 $0
School of Sciences Pre-health coordinator operating budget 0 $4,000 $0 0 $0 $4,000
Theatre Production Theatre festival and shows 0 $4,000 $0 0 $2,000 $0
Access and Opportunity Programs Academic Support Services Coordinator .5 $37,706 $0 0 $0 $0
Financial Aid Financial Aid operating budget increase 0 $7,500 $0 0 $0 $0
TOTAL: 19 $832,809 $692,506 18.5 $663,349 $685,485
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