Grants Development Office

2018-2019 Dates and Deadlines
Date/Time Description note(s)
Oct 3 (Wed), 11:59 PM

Faculty Research & Creative Activity Grant Program applications due (2018/19 Fall Round) Deadline has passed; spring 2019 deadline TBA

See guidelines for application instructions and online application
Oct 17 (Wed), 11:59 PM

Life of the Mind (LOTM) Abstracts Due

Submit here
Oct 17 (Wed), 7 PM Cornell-Gladstone-Hanlon-Kaufman Lecture Hunt Union Ballroom
Oct 24 (Wed), 11:59 PM
Life of the Mind (LOTM) poster submission for printing deadline (FIRM) Submit files to Diana Moseman
Oct 22 (Mon), 5:00 PM Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program
Deadline to indicate intent to submit
Contact Kathy Meeker
Oct 29 (Mon), 11:59 PM

Student Research & Creative Activity Grant Program applications due (Fall 2018 application round)

Guidelines and application instructions available here
Nov 7 (Wed), 10-11 AM

LOTM Workshop: Using Qualtrics, the new campus survey tool (facilitated by Tim Ploss, TLTC, and faculty users)

104 Morris Conference Center

Nov 7 (Wed), 12 - 5 PM

Nov 8 (Thur), 8 AM - 5 PM

Life of the Mind Faculty Showcase

Morris Conference Center (Craven Lounge & Room 130)

Nov 8 (Thur), 5 PM Community of Scholars recognition event

Morris Conference Center

(Otsego Grille)

April 18 (Thur), 12-5 PM

April 19 (Fri), 9 AM-1 PM


Student Research & Creative Activity (SRCA) Day(s) Hunt Union



The Life of the Mind (LOTM) Faculty Showcase spotlights the research and scholarship, creative activity, teaching, service, and varied integrated contributions made by our faculty to the intellectual life of the campus community and beyond. This year’s showcase will be held in the Morris Conference Center over two consecutive days: Wednesday, November 7 from noon to 5:00 p.m. AND Thursday, November 8 from 8:00 a.m. to 5:00 p.m. (this should allow for most participants to be present at their display at various times during the event).

Whether you have presented at a recent conference or have a project in progress or just getting underway, consider sharing your work at the LOTM Showcase. Faculty may contribute more than one presentation, and new faculty is encouraged to participate! The event will also include a “SUNY Oneonta Faculty Publications Exhibit” (a display area for books or other faculty publications; limited to those published in the last two years).

The deadline for online submission of presentation information via the Abstract Submission Form has been extended to Wednesday, October 17 . Faculty who wish to display a book(s) or other publication(s) must also submit information via the online form; however, abstracts are not required. Large format poster printing services will be provided at no cost to presenters (October 22 is the firm submission deadline for poster printing; contact Diana Moseman if you have questions), and Grants Development Office staff can help facilitate a variety of presentation formats.

If you do not plan to be a LOTM 9 presenter, please mark your calendars and plan to visit the LOTM Faculty Showcase to explore the wide range of scholarship and related activities from across the disciplines and to support your colleagues in their endeavors.

Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program

A Grant Program of the NYS/UUP Joint Labor-Management Committees (JLMC)


The Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program enhances employment opportunities for Academics and Professionals who are preparing for permanent or continuing appointment with preference given to minorities, women, and employees with disabilities or with military status. 
The Affirmative Action/Diversity Committee seeks to promote a broad diversity of award recipients. 


A Drescher award AND campus funds support such costs as: 
•    Salary for the applicant during the leave + full cost of fringe benefits (campus = 100%)
•    Salary and for a replacement (campus = 40% salary + full cost of fringe benefits / Drescher = 60% salary) during the proposed leave
•    Other expenses for projects or activities related to scholarship and mastery of specialization (campus = 40% / Drescher = 60%)


•    Full-time, term employees who are in a position eligible for continuing appointment (academic employees) or permanent appointment (professional employees) and have at least a one-term renewal, or prior service credit. 
•    A campus endorsement for a full-time leave. 
•    A campus financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave and a minimum of 40% of the total project or activity expenses. 
•    An acknowledgement from the applicant of an obligation to return to the campus for a minimum of one year at the conclusion of the leave unless this obligation is waived by the campus president or designee.

A project or activity proposed for a leave must:
•    Assist in meeting one or more criteria established in Article XII, Evaluation and Promotion of Academic and Professional Employees, of the Policies of the SUNY Board of Trustees. 
•    Require full-time leave from professional obligations for at least one semester and a maximum of one year, including but not limited to a summer. 
•    Be completed prior to being reviewed for permanent or continuing appointment. 
•    Include a detailed timeline with dates for completing various phases of the project or activity.


Consideration will be given to areas of Scholarship and Mastery of Specialization including, but not limited to, the following projects or activities:
•    Pure, applied and historical research.
•    Preparation of manuscripts or other materials for publication.
•    Invention or innovation in professional, scientific or technical areas.
•    Course work not covered by Article 46 Program for Tuition Assistance, of the NYS/UUP Agreement, or a SUNY tuition waiver. 
•    Curriculum development for new or innovative programs.
•    Grant proposal development. 
•    Internships/workshops/conferences specifically related to the approved activity. 


•    For a Spring 2019 Semester leave – November 1, 2018
The above deadline is when the final application, including confirmation of campus financial contribution and signed endorsements from campus officials (UUP/administration), must be sent to the Joint Labor-Management Committee. 
Applicants should start planning well in advance
of application deadlines – NOW!

Because a campus commitment and signed endorsements from various campus officials are required, all applications must be coordinated through the Grants Development Office (GDO). GDO staff will help facilitate confirmation of the required support and endorsement, and help with other components of the application. Consultation MUST take place with campus and UUP representatives at least ten days in advance of submission (by October 22) to ensure campus and local UUP support. Email or call x2632 for an appointment.

Note: Entries to the application form cannot be saved, other than once it is complete and a PDF is generated. The PDF must be printed and signed by the applicant AND President Morris or designee AND Bill Simons (UUP Chapter President).
PROGRAM – Choose Dr. Nuala McGann Drescher Leave Program
Part A: APPLICANT INFORMATION – Fill out the required information about yourself, and select ‘NYS SUNY Oneonta’ from the drop-down menu by clicking on “Select a campus.”
Part B: PROPOSAL INFORMATION – Complete all requested information. 
•    For 2.B. (describe the proposed project or activity), do not enter “See attached.” Rather enter (or copy and paste) a brief summary of the project or activity in 250 words or fewer.
•    Drescher applicants must complete section 4: “Date of submission of tenure review file” is either the date an Academic’s file for Continuing Appointment will be submitted to the departmental committee or the date a Professional’s supervisor will make a recommendation on Permanent Appointment. (If you do not know the date of submission, you can obtain that information from your department chair, dean or Provost Office.)


•    Enter the start and end dates for the proposed project or activity. If you are applying for a multi-semester project or activity, you must submit a separate Budget Summary for each semester.
•    Expenditures:
•    Section 1. Travel and Related Expenses: A separate entry must be made for each trip. 
APPLICATION FORM – Budget (cont.)
Expenditures (cont.):
•    Section 2. Tuition (at SUNY rate): Expenses must be at or below the SUNY rate for the type of course [undergraduate or graduate courses will be reimbursed at the applicable SUNY rates].
•    Section 3. Registration Fees: Specify the conference, seminar, or workshop.
•    Section 4. Replacement Salary: Enter amount
•    Section 5. Other Expenses: Describe and specify any other expected expenses for which funding is requested.


The following attachments must be included with the application
•    Project proposal
•    A detailed timeline
•    Copies of all appointment letters (initial, renewal, and current). If unavailable, a letter from the administration certifying the titles and effective dates of all letters listed above will be accepted. 
•    A signed certification from the campus president or designee attesting that the employee qualifies for preference as a minority group member, a woman, an employee with a disability, or an employee with military status. 
•    A letter of endorsement for full-time leave from the campus president or designee. 
•    A letter of endorsement from the department or program dean, chair, director or supervisor and UUP chapter president.
•    A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave and a minimum of 40% of the total project or activity expenses. 
•    A financial statement from the campus fiscal officer indicating the cost of salary for a replacement for the duration of the leave. 
•    An acknowledgement from the applicant of an obligation to return to the campus for a minimum of one year at the conclusion of the leave.
•    Curriculum vitae (no more than three pages).


•    Contact the GDO at least two weeks in advance of the deadline (, x2632):
By October 22, 2018 for the November 1, 2018 deadline (Spring 2019 leave)
GDO staff will assist with budget development, application form and attachment preparation, and securing campus commitments and endorsements.
•    Print the PDF application form, and obtain the required signatures  (campus president or designee and the UUP chapter president). 
•    Compile all required documents and send the completed application (including all supporting documents) to the JLMC staff.


•    The decision to fund an application is at the discretion of the NYS/UUP JLMC  (Affirmative Action/Diversity Committee). 
•    Applicants may be notified of decisions within 45-60 days of the application deadline.
•    A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received. 

Bill Simons
SUNY Oneonta UUP Chapter President (x3498)

Lisa Wenck
Sr. Executive Employee Services Officer (x2509)

Kathy Meeker / Chris Barberio
Grants Development Office (x2632) / (x2434) 


Monday, September 10 
(2:00 - 4:00 PM)

Monday, September 10 2:00—4:00 PM

Stop by our new offices located on the second floor of Alumni Hall (room 225) for Meet & Greet refreshments!

Please contact (x2632) if you plan to attend one of the information sessions (see below). Otherwise, plan to drop by anytime between 2:00 and 4:00 PM to say hello!

Optional Information Session Navigating Internal and External Grants at SUNY Oneonta offered at 2:30 AND 3:30 PM in Alumni Hall, room 218

● Grants vs. Contracts vs. Gifts

● Which Campus Office Provides What Services

● Internal Funding Opportunities

● SUNY/NYS Grant Funding

● Seeking External Funding

● The Research Foundation for SUNY

● The College at Oneonta Foundation

● Institutional Routing

● Research Compliance

● Getting Help!




Kathy Meeker
119 Morris Conference Center
Oneonta, NY 13820

Sr. Grantswriter
Christine Barberio
210 Alumni Hall
Oneonta, NY 13820