Grants Development Office

NOTICE regarding Grants Development Office (GDO) operations:

The GDO remains open and will continue to provide grant and research/creative activity-related support and program facilitation. However, GDO staff will be telecommuting until further notice; staff can be contacted via email (Kathy Meeker / Chris Barberio) or phone (Kathy, 607-435-0715).


2019/2020 Dates and Deadlines
Date/Time Description note(s)
Apr 4 (Sat) SUNY Undergraduate Research Conference (SURC) - SURC 2020 Upstate, SUNY College of Environmental Science and Forestry, Syracuse NY *CANCELLED* View SURC 2020 Upstate event details

Apr 7 (Tues), 12-5pm & Apr 8 (Wed), 9am-1pm

Student Research and Creative Activity (SRCA) Days, Hunt Union Ballroom *ON-SITE EVENT IS CANCELLED - PRESENTATIONS ARE AVAILABLE FOR VIRTUAL VIEWING*

Link here or on SRCA icon below for information
Apr 24 (Sat) SUNY Undergraduate Research Conference (SURC) - SURC 2020 Downstate, SUNY Old Westbury, Old Westbury NY *CANCELLED* View SURC 2020 Downstate event details

Featured Funding Opportunities

A Grant Program of the NYS/UUP Joint Labor-Management Committees (JLMC). Information on JLMC grant programs is available here.
The Spring 2020 Drescher Leave application deadline (for Fall 2020 leaves) is February 21st.

OBJECTIVE

The Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program enhances employment opportunities for Academics and Professionals who are preparing for permanent or continuing appointment with preference given to minorities, women, and employees with disabilities or with military status. The Affirmative Action/Diversity Committee seeks to promote a broad diversity of award recipients.

FUNDING BREAKDOWN

A Drescher award AND campus funds support such costs as:

  • Salary for the applicant during the leave + full cost of fringe benefits (campus = 100%)
  • Salary for a replacement (campus = 40% salary + full cost of fringe benefits / Drescher = 60% salary) during the proposed leave
  • Other expenses for projects or activities related to scholarship and mastery of specialization (campus = 40% / Drescher = 60%)

ELIGIBILITY

  • Full-time, term employees who are in a position eligible for continuing appointment (academic employees) or permanent appointment (professional employees) and have at least a one-term renewal, or prior service credit.
  • A campus endorsement for a full-time leave.
  • A campus financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave and a minimum of 40% of the total project or activity expenses.
  • An acknowledgement from the applicant of an obligation to return to the campus for a minimum of one year at the conclusion of the leave unless this obligation is waived by the campus president or designee.
  • A project or activity proposed for a leave must:
    • Assist in meeting one or more criteria established in Article XII, Evaluation and Promotion of Academic and Professional Employees, of the Policies of the SUNY Board of Trustees.
    • Require full-time leave from professional obligations for at least one semester and a maximum of one year, including but not limited to a summer.
    • Be completed prior to being reviewed for permanent or continuing appointment.
    • Include a detailed timeline with dates for completing various phases of the project or activity.

TYPES OF PROJECTS

Consideration will be given to areas of Scholarship and Mastery of Specialization including, but not limited to, the following projects or activities:

  • Pure, applied and historical research.
  • Preparation of manuscripts or other materials for publication.
  • Invention or innovation in professional, scientific or technical areas.
  • Grant proposal development.
  • Course work not covered by Article 46 Program for Tuition Assistance, of the NYS/UUP Agreement, or a SUNY tuition waiver.

APPLICATION DEADLINES

For a Fall 2020 Semester leave – February 21, 2020

The above deadline is when the final application, including confirmation of campus financial contribution and signed endorsements from campus officials (UUP/administration), must be sent to the Joint Labor-Management Committee.

Applicants should start planning well in advance of application deadlines – NOW! Because a campus commitment and signed endorsements from various campus officials are required, all applications must be coordinated through the Grants Development Office (GDO). GDO staff will help facilitate confirmation of the required support and endorsements; and assist with other components of the application. Consultation MUST take place with campus and UUP representatives at least several weeks in advance of submission (by January 15 for the February 21 deadline) to ensure campus and local UUP support. Email Kathy Meeker (x2632) for an appointment.

APPLICATION DETAILS

Grant Opportunities link: Choose Dr. Nuala McGann Drescher Diversity and Inclusion Leave Program.

GUIDELINES: Download and read thoroughly and carefully!

APPLICATION: Download and save to your files before filling it out. (Be sure to save the fillable version.)

Part A: APPLICANT INFORMATION

Fill out the required information about yourself including a short (750 character max) description of why you qualify for the program.

Part B: PROPOSAL INFORMATION

  • Enter the dates of your proposed project and the title. Attach a description of your project/activity.
  • Appointment Dates: Academics use the Continuing Appointment field and Professionals use the Permanent Appointment field. The “Date of submission of tenure review file” is either the date an Academic’s file for Continuing Appointment will be submitted to the departmental committee or the date a Professional’s supervisor will make a recommendation on Permanent Appointment. (If you do not know the date of submission, you can obtain that information from your department chair, dean or Provost Office.)

Part C: BUDGET SUMMARY

  • Enter the semester start and end dates for the proposed project or activity. If you are applying for a multi-semester project or activity, you must submit a separate Budget Summary for each semester.
  • Expenditures:
    • Travel and Related Expenses: A separate entry must be made for each trip.
    • Tuition (at SUNY rate): Expenses must be at or below the SUNY rate for the type of course [undergraduate or graduate courses will be reimbursed at the applicable SUNY rates].
    • Registration Fees: Specify the conference, seminar, or workshop.
    • Replacement Salary: This is the cost to have someone replace you (without fringe).
    • Other Expenses: In the justification of other sources and expenses box, describe and specify any other expected expenses for which funding is requested.

Part D: REQUIRED ATTACHMENTS (be sure to put a check mark in each box on the application form)

  • A description of the proposed/activity’s job relatedness and how it may assist in achieving continuing or permanent appointment.
  • A detailed timeline proposed under Eligibility.
  • Copies of all appointment letters (initial, renewal, and current). If unavailable, a letter from the administration certifying the titles and effective dates of all letters listed above will be accepted.
  • A signed certification from the campus president or designee attesting that the employee qualifies for preference to be given to employees who demonstrate they are underrepresented in their department, unit, program, or school on the basis of their protected class status including but not limited to age, race, creed, color, sex, sexual orientation, national origin, military or veteran status, disability, gender expression, and gender identity.
  • A letter of endorsement for full-time leave from the campus president or designee.
  • A letter of endorsement from the department or program dean, chair, director or supervisor.
  • A letter of endorsement from the UUP chapter president.
  • A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave and a minimum of 40% of the total project or activity expenses.
  • A financial statement from the campus fiscal officer indicating the cost of salary for a replacement for the duration of the leave.
  • An acknowledgement from the applicant of an obligation to return to the campus for a minimum of one year at the conclusion of the leave.
  • Curriculum vitae (no more than three pages).

APPLICATION PROCESS

  • Contact the GDO several weeks in advance of the deadline (Kathy Meeker, x2632): by January 15 for the February 21, 2020 deadline (Fall 2020 leave). GDO staff will assist with budget development, application form and attachment preparation, and securing campus commitments and endorsements.
  • Print the PDF application form, sign, and obtain the other required signatures: campus president (Dr. Barbara Morris) or designee, and the UUP chapter president (David Lincoln); GDO staff will help facilitate this requirement.
  • Compile all required documents and send the completed application (including all required attachments) to the JLMC staff (nysuuplmc@goer.ny.gov).

REVIEW / AWARD / EVALUATION

  • The decision to fund an application is at the discretion of the NYS/UUP JLMC (Affirmative Action/Diversity Committee).
  • If funded, a Program Evaluation must be submitted within 30 days of completing the project or activity. Failure to submit a timely Program Evaluation may result in your being ineligible for future funding from NYS/UUP Joint Labor-Management Committee programs.

QUESTIONS? Contact the GDO: Kathy Meeker (x2632) / Chris Barberio (x2434)

IUSE is an NSF-wide initiative to accelerate improvements in the quality and effectiveness of undergraduate education in all STEM fields. IUSE supports a variety of activities including inquiry based and active learning approaches; efforts to increase undergraduate STEM research experiences and courses; and research on persistence and graduation of students in STEM programs. IUSE supports development and implementation, and research efforts that (1) bring recent advances in STEM disciplinary and interdisciplinary knowledge into undergraduate education, (2) adapt, improve and incorporate evidence-based practices into STEM teaching and learning, and (3) lay the groundwork for institutional improvement.

FY 2020 IUSE topics of interest include (but are not limited to):

  • Development and study of the efficacy of innovative teaching and learning practices and resources
  • Development, testing, and dissemination of instruments for measuring student outcomes;
  • Efforts to increase diversity of STEM workforce including K-12 teachers and/or faculty and institutions engaged in work to improve undergraduate STEM education;
  • Faculty professional development to increase the use of evidence-based teaching practices;
  • Implementation and research on sustained change processes involved in adopting evidence-based and effective instruction within or across departments, disciplines, or institutions;
  • Efforts to achieve STEM educational goals through innovative partnerships (with community organizations, local, regional, or national industries, centers for teaching and learning, professional societies, or libraries);
  • Propagating and sustaining transformative and effective STEM teaching and learning through institutional practices or involvement of professional societies

Proposals are also accepted to conduct workshops and conferences aimed at improving undergraduate STEM education, developing implementation practices, and/or assembling research partnerships and agendas.

All projects are expected to increase knowledge about effective STEM education. This may be achieved through posing one or more research questions that will be answered through the course of the study or through evaluation of project activities, impacts, or outcomes.

Program Tracks (see deadlines for each below)

Track 1: Engaged Student Learning (ESL). Design, development, and research studies that involve the creation, exploration, or implementation of tools, resources, and models that have high potential to increase student engagement and learning in STEM. Projects may focus directly on students or indirectly serve students through faculty professional development or research on teaching and learning. (See page 7 of solicitation)

  • ESL Level 1: Max award $300,000/ Max duration 3 years: For early-stage or exploratory research projects and projects that propose to adapt existing pedagogies and methodologies in novel environments on a small scale. Proposals may be single institution, with one or more faculty in single discipline or more. Partnerships are also appropriate. Deadlines: February 4, 2020 / August 4, 2020
  • ESL Level 2: Awards range from $300,001 to $600,000/ Max duration 3 years. Projects should have scale and scope beyond what is expected for Level 1. Projects should be design and development efforts or impact studies; inter/multidisciplinary collaborations or partnerships across institutions. Deadlines: December 4, 2019 / December 1, 2020
  • ESL Level 3: Awards range from $600,001 to $2 million/Max duration 5 years. Projects are expected to benefit large numbers of students or broad communities of faculty and instructors through large scale design and developments studies or impact research. Proposers are encouraged to contact a program officer prior to preparation and submission to distinguish between a Level 2 and Level 3 project. Deadlines: December 4, 2019 / December 1, 2020

Track 2: Institutional and Community Transformation (ICT). For innovative work applying evidence-based practices that improve undergraduate STEM education and research on organizational change process involved in implementing evidence-based practices. Emphasis for this track is on systemic change that can be measured at the departmental, institutional, or multi-institutional level, or across communities of STEM educators and/or educational researchers. Projects are expected to include one or more theories of change to guide the proposed work. (See page 9 of the solicitation for range of approaches.)

  • ICT Capacity-Building: May be submitted as individual or collaborative projects. Max award $150,000 for a single institution and $300,000 for a multi-institution proposal/ Max duration 2 years. These projects are expected to enable institutions that have not served as the lead institution on a prior ICT award to identify a project of interest. Funding intended to support efforts to assess institutional needs, formulate departmental and/or institutional commitments, develop necessary campus partnerships, audit prior institutional efforts, gather data, learn about relevant theories of change, identify relevant institutional practices and policies, and/or formulate plans for advancing institutional or community transformation. Deadlines: February 4, 2020 / August 4, 2020
  • ICT Level 1: Max award $300,000/Max duration 3 years. Intended for early-stage exploratory projects or small to mid-scale projects that build on prior work. Deadlines: February 4, 2020 / August 4, 2020
  • ICT Level 2: Awards range from $300,001 to $2 million for single institution projects and $3 million for collaborative projects/Max duration 5 years. Proposers are encouraged to contact program officer to distinguish between a level 2 or level 3 project. Deadlines: December 4, 2019 / December 1, 2020

Conferences and Workshops: Conference proposals that address diversity in STEM teaching and learning, and collaborations of educational researchers and disciplinary scientists are especially encouraged. See PAPPG for information about preparing conference proposals. Deadline: Any time (must first consult with a Program Officer)

NOTE: For more details, see the complete IUSE Program Solicitation; also refer to the IUSE Program Page, which includes contact information for Program Officers in each of the disciplines applicable to the program.

Round Nine (2020) Request for Proposals “Scaling Innovation at SUNY ”

IITG funds encourage SUNY faculty and staff to extend beyond departmental and campus boundaries to pilot, share and “scale up” innovations that transform and impact teaching and learning practices. This RFP seeks project ideas that will build upon previous IITG project outcomes and have the potential to leverage technology to improve student learning, success and program completion throughout SUNY. Proposals are due February 23, 2020 at 11:59 pm at https://innovate.suny.edu/iitg/apply/

TYPES OF APPLICATIONS AND FUNDING LEVELS

Applicants are strongly encouraged to select the funding tier that best suits the project. Please do not submit duplicate or similar projects at multiple funding tiers:

§ Tier 1 – Up to $10,000 for small, proof-of-concept projects. Campus or external in-kind budget resources are encouraged, but not required.

§ Tier 2 – Up to $20,000 to develop and/or pilot proof-of-concept projects. 25% of the requested project funds must be matched by the campus or an external partner through in-kind resources. Interdepartmental or cross-campus collaborations are strongly encouraged, but not required.

§ Tier 3 -- Up to $60,000 to develop and/or pilot proof-of-concept projects. 50% of the requested project funds must be matched by the campus or a partner through in-kind resources. Proposals that do not include a cross-campus/multi-campus collaboration at this level are rarely funded.

ELIGIBLE EXPENSE GUIDELINES

Applicants are strongly encouraged to attend an IITG webinar , review FAQ Budget Questions, and Application and Program Support resources. Applications that do not follow the guidelines are marked down during the evaluation phases.

IITG is funded by University Wide (taxpayer) funds. This initiative is NOT connected to the Research Foundation, and must follow all campus based guidelines for state fund expenditures, including fiscal year (June 30, 2021) deadlines. Unexpended funds will not be available after the deadline!

IITG does not directly support technology infrastructure. Proposals that appear to seek expenditures on technology for the sake of bolstering campus infrastructure will not be eligible for funds (e.g., furniture or technology to support a classroom, or a cart of mobile devices). However, if the technology is critical to pedagogical solutions and learning outcomes under exploration (e.g., piloting a newly developed discipline-based application technology), that cost is eligible.

If a campus invests in a new technology (e.g., use in classroom or classrooms, or licensing that covers users beyond a pilot investigation), that investment can count as campus matching funds in the project budget.

Time and campus resources (faculty, staff, and student) in support of a project (to the exclusion of normal activities) are eligible as part of the campus match, including summer release time. Extra service funds are eligible, but a strong case for such should be described in the budget narrative. [1]

IITG funds used to support participant incentives, refreshments for meetings and seminars are eligible under strict state guidelines. Campus policies must be followed. It is recommended that applicants investigate campus policies prior to budgeting these types of activities.

IITG does not fund projects that are primarily focused on normal departmental curricular/disciplinary course (re)design. IITG may be used to support curricular/disciplinary projects with “technology in

service of pedagogy” as a primary objective (e.g., development or pilot of a technology application that improves a curricular or disciplinary process).

PROPOSAL EVALUATION

Note: All SUNY Faculty and Staff are invited to serve as IITG reviewers. Information about how to apply as a reviewer is posted on the IITG website: https://innovate.suny.edu/iitg/

Each proposal will be evaluated in three stages:

  1. Projects are blind peer-reviewed from a rubric mirroring the RFP. Reviewers have access to the complete proposal as submitted, but all reviewer identity and scores are blind. Peer review scores and comments are ranked and compiled.
  2. The compiled files are forwarded to the Innovative Instruction Research Council (IIRC) and SUNY Provost staff for funding recommendations aligned to SUNY priorities as described in this RFP.
  3. The SUNY Provost makes final funding decisions within available resources.

The IIRC uses the following rubric to evaluate peer ranked proposals for evidence of:

§ Innovation defined in one of four ways;

  • Basic innovation - smaller, low-stakes projects that seek to test ideas in single courses or programs. (Most likely IITG Tier One)
  • Sustaining innovation - well-defined but somewhat new educational approaches that may merit widespread adoption. (Typically Tier Two or Three)
  • Breakthrough innovation - projects that seek new solutions to well understood and pervasive educational challenges. (Typically Tier Two and Three)
  • Disruptive innovation - projects that seek to employ creative solutions to the most intractable and hard to address educational challenges. (All Tiers depending on scale)

§ Alignment with one or more SUNY strategic objectives;

  • Improve student learning, student success, & program completion
  • Build competencies and support post traditional and adult learners – particularly those seeking to reinvent their academic or career trajectory
  • Support modular courses or pathways that are highly transferable and “stackable” into micro-credentials, certificates or degrees
  • Address needs identified by recent FACT2 task groups on educational transformation, online pedagogy, adaptive learning, open pedagogy, micro-credentialing, mixed realities, students with special needs, learning environments, and virtual and alternative labs;
  • Address one or more of the four themes in Chancellor Kristina Johnson’s 2018 State of the University (SOU) address: Innovation & Entrepreneurship; Individualized Education; Sustainability; and Partnerships. (Please note this RFP pre-dates the Chancellor’s 2020 SOU which may further articulate and guide SUNY strategic objectives.)

§ Overall quality;

  • Clear project description and vision
  • Feasibility (project timeline and budget)
  • Assessment Plan (how the project goals and outcomes will be assessed, measured and reported)
  • Collaboration (if relevant to the project)

§ Clear justification for the proposed funding tier (NOTE: IF seeking a renewal, the narrative must describe progress to date, how funds will extend the progress, and how the project will be sustained absent IITG funds in the future);

§ Strong potential to scale from a small scale IITG effort into a larger campus or sector opportunity through external funding;

§ How well the proposed innovation, practice or method can be shared, adopted and replicated either within a particular discipline, or across disciplines; or within an existing or newly proposed community of practice;

§ Campus support and appropriate levels of in-kind support to ensure successful project completion.

PROJECT REQUIREMENTS AND LIMITATIONS

All campus-based SUNY faculty, staff and administrators (including community colleges) are encouraged to respond to this RFP within the following guidelines:

§ IITG seed grants are limited to two rounds of funding per project. As with all previous grant rounds, projects receiving IITG funds must select a Creative Commons license when submitting final outcomes. This program may not be suitable for projects with commercial licensing value. It is acceptable to collaborate with a commercial partner so long as the final project outcomes have a Creative Commons license. Specific issues can be addressed on a case by case basis.

§ Findings are required to be shared at the annual SUNY CIT conference in a format of choice, the IITG website, and any relevant discipline-based communities of practice.

§ Projects that may impact campus IT infrastructure (e.g., cloud based operations, network security, etc.) should be reviewed by appropriate technical support staff. If relevant, a letter of support from a campus technology leader is encouraged.

§ All local campus policies and procedures must be followed for appropriate use of State funds.

§ If necessary, research related projects intended for later publication should consult with campus based IRB resources as soon as practical.

§ Any campus submitting a proposal(s) must have a minimum of one campus FACT2 representative actively participating in FACT2 webinars, and communicating and distributing SUNY information and activities throughout their home campus.

PROGRAM RESOURCES AND INFORMATION

The Innovative Instruction Research Council (IIRC) urges applicants to review Exemplars of Past Projects that illustrate either direct transformational impact or have strong potential for large scale collaborations.

Application information is available and regularly updated. Applicants are strongly encouraged to attend an orientation webinar (Friday, January 17th) followed by a Q&A session (Thursday, February 6th). Registration for both webinars is available at https://sunycpd.eventsair.com/iitg20/info20.

Awards will be announced prior to the 2020 SUNY Conference on Instruction and Technology (CIT) at SUNY Oswego to enable principal investigators time for project planning prior to the start of the summer months. Any project expenditures incurred prior to funds distribution must be supported by the campus (but can be made whole through a later journal transfer once University wide funds are in place).

TIMELINE TARGETS

December 6, 2019

Online IITG Application Site Opens

January 17, 2020

Online Orientation Webinar (Noon)

February 6, 2020

Q&A Webinar (Noon)

February 23, 2020

Application Deadline (11:59pm)

February 24- March 16, 2020

Peer Review

March 17 – April 17, 2020

IIRC & SUNY Provost Staff Review

May 8, 2020

Award Notification Target

June 1, 2020

State Accounts Assignment Target (MOUs distributed shortly thereafter)

June 30, 2021

All 2020 Funds MUST BE Expended or Encumbered – (Hard Deadline)

Every effort is made to follow these timeline targets. However, award announcements, and assignment of account numbers may vary.

Questions regarding this RFP should be directed to the IITG Project Team at: iitgrants@suny.edu


[1] Please refer to IITG FAQ for details, but in general, budgeting the true cost value of campus services, such as video production, student labor, and a portion of faculty/staff time dedicated exclusively to the project, is acceptable. All project applications MUST use the IITG budget template provided.

Contact

Director
Kathy Meeker
119 Morris Conference Center
Oneonta, NY 13820
607-436-2632 OFFICE
607-435-0715 MOBILE

Sr. Grantswriter
Christine Barberio
210 Alumni Hall
Oneonta, NY 13820
607-436-2434

*NEW* External Grant Development Pre-Screening Process - View the information/procedures on the approval process to proceed with development of external grants. The appropriate advance approval to proceed with an external grant application is necessary to ensure the endorsement of the College and confirmation of any required cost share or other commitment of campus resources. This process will prevent time and effort dedicated to developing grant applications that cannot be submitted by the institution on behalf of the applicant(s), or that may not be accepted if a grant is awarded without prior appropriate pre-screening.

"Navigating Internal and External Grants at SUNY Oneonta" - View the presentation.

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